3 Demonstration on Citation Management

1
3 Demonstration onCitation Management

• Using EndNote

2
Definitions References, citations, quotations
...

• reference n a mention or citation of a source of
  information in a book or article a book or
  passage cited in such a way. (rujukan, merujuk)
• citation n a quotation from or reference to a
  book, paper, or author, especially in a scholarly
  work, along with information about the source
  (author, date, page).
• quotation n a group of words taken from a text or
  speech and repeated by someone other than the
  original author or speaker. (kutipan, mengutip)
• bibliography n (pl. -ies) a list of the books
  referred to in a scholarly work, typically
  printed as an appendix.

3
What is EndNote?

• an online search tool
• search online bibliographic databases and
  retrieve the references directly into EndNote.
• a reference and image database
• store, manage, and search for bibliographic
  references in your private reference library.
• a bibliography and manuscript maker
• format citations, figures, and tables in
  Microsoft Word
• insert citations in your manuscript.

4
Libraries

• References are stored in an EndNote library.
• There is no limit to the number of references you
  can create in an EndNote library.
• There is no limit to the number of libraries you
  can create.
• You can select default libraries to open
  automatically when EndNote is started.
• You can open more than one library at a time.
• The Library window displays a multi-column list
  for each of the fields in a reference.

5
library window
6
Library Window 2
7
References

• Each EndNote reference stores the information
  required to cite it in a bibliography.
• Each reference added to a library is
  automatically assigned a unique record number
  that never changes for that reference in that
  particular library.
• Thirty-five reference types are already defined
  (such as Journal Article, Book, Conference
  Proceedings, etc.).
• The fields (Author, Title, Year, etc.) displayed
  for each reference type can be modified or
  deleted. New fields can also be added.
• The text of the references should remain as plain
  text unless a special font, size, or style of
  text is required for a specific term or
  character.
• You can insert one graphic or file attachment
  into the Image field of a record.

8
Reference type
9
About Reference Types

• An EndNote library can contain references from a
  variety of different sources, such as books,
  journal articles, and newspaper articles. We call
  these different sources reference types.
• The most-used reference types are Book, Book
  Section, Conference Proceeding, Edited Book,
  Journal Article
• EndNote provides built-in forms for these and
  other common reference types.
• In addition to an all-encompassing Generic
  reference type, EndNote has three unused and 34
  pre-defined reference types
• Artwork, Audiovisual Material, Bill, Book, Book
  Section, Case, Chart or Table, Classical Work,
  Computer Program, Conference Paper, Conference
  Proceeding, Edited Book, Electronic Book,
  Electronic Article, Electronic Source, Equation,
  Figure, Film or Broadcast, Generic, Government
  Document, Hearing, Journal Article, Legal
  Rule/Regulation, Magazine Article, Manuscript,
  Map, Newspaper Article, Online Database, Online
  Multimedia, Patent, Personal Communication,
  Report, Statute, Thesis, and Unpublished Work.

10
Reference Types and Data Entry

• The chosen reference type specifies which fields
  appear in the Reference window.
• For instance, an EndNote journal article
  reference includes the fields Journal,
  Volume, and Issue, while a book reference
  includes fields such as Publisher and City.
• The Reference window only displays the fields
  that are relevant to the chosen reference type.
• It is best to select the reference type before
  entering the bibliographic information in a
  reference.
• However, you can change the reference type of a
  reference at any time using the Reference Type
  list at the top of the Reference window.

11
Entering References About formatting

• Bibliographic information (as well as keywords,
  notes, and other relevant information) is entered
  into separate fields in each EndNote reference.
  By storing the pieces of bibliographic data in
  different fields, EndNote can later rearrange the
  elements to conform to various bibliographic
  formats (such as APA or MLA).
• Special bibliographic formatting and punctuation
  should not be included when you enter reference
  data into EndNote. For example, you do not need
  to put quotes around titles, italicize journal
  names, or include the abbreviation Vol. along
  with volume numbers. Enter only the raw data, and
  leave the formatting to EndNote.

12
Reference fields
13
Importing Reference Data into EndNote

• There are many sources of bibliographic data that
  can be used to help you create your EndNote
  library.
• To avoid re-typing this data into EndNote, we
  have provided several means by which you can get
  references into EndNote
• Import references saved or downloaded from
  CD-ROMs or online data services (for example,
  Ovid, SilverPlatter, or Thomson Scientific).
• Import text files that conform to a particular
  format (such as the Tab-delimited or EndNote
  Import format). These files can be created by you
  or generated from other databases.
• Import text files exported from other
  bibliographic software programs.

14
Managing references

• Showing and Hiding References
• view all of the references or just a subset.
• Searching for References
• locate specific references or groups of
  references.
• Finding Duplicate References
• identify duplicates
• Changing Text in References
• keep your reference data consistent.

15
Manage refs Search Dialogue
16
Manage refs Search Results
17
Cite While You Write (CWYW)

• Cite references, figures, and tables, and create
  a paper with properly formatted citations, a
  bibliography, figures, and tables.
• Start by basing your paper on a predefined
  Manuscript Template that is set up with
  publishing rules applied. Then, insert a citation
  into the document. A bibliography formatted
  according to any one of hundreds of styles is
  created. Instant formatting technology can
  automatically update your citations and
  bibliography as you write.
• A Traveling Library allows you to reformat
  references in your Word document even when your
  EndNote library is not available.

18
CWYW Word article
19
CWYW EndNote citation
20
CWYW Insert citation
21
What is an Output Style?

• The term output style (or just style) is used
  to describe a particular method of documenting
  your work. Each style is designed as a complete
  solution for formatting in-text citations,
  footnote citations, and bibliographies for all
  types of references.
• You can think of styles as templates that show
  EndNote how to arrange the information in each of
  your EndNote references for citations and
  bibliographies. For example, a single reference
  could be formatted in the Chicago style like
  this
• Argus, Michele V., and Edward K. Matthews. 1991.
  Stratigraphic excavation techniques for
  paleontologists. Journal of Paleontology
  17119-127.
• Or it could be formatted in the Nature style like
  this
• Argus, M. V. Matthews, E. K. Stratigraphic
  excavation techniques for paleontologists.
  Journal of Paleontology 17, 119-127 (1991).

22
Output Styles for Literature
23
CWYW Insert citation
24
Output Style MLA
25
Output Style Edit Citation
26
Output Style Edit Citation
27
The Style Manager

• EndNote includes more than 1,100 individual
  bibliographic styles. Each one of these styles is
  stored as an individual file in the Styles folder
  in your EndNote folder.
• The name of the style refers to the journal or
  publisher that has defined the bibliographic
  format. The Nature style, for example, is based
  on the format required by the journal Nature, and
  the Chicago style is named after the Chicago
  Manual of Style.
• To see if your journals style is included in
  EndNote, peruse the list of styles in the Style
  Manager or consult the EndNote Help file. If your
  style is not available, any style can be modified
  to suit your needs and you can create new styles.

28
Edit Style Output styles