April 6, 2006

1
Orleans Parish School Board Accounting, Human
Resources and Financial Management Plan and
Status Report 17
April 6, 2006
2
Table of Contents

• Section Page
• Working Group Updates
• Financial Management Accounting 2
• Human Resources 5
• Procurement 8
• Information Technology 11
• Facilities Maintenance 19
• Dispute Analysis and Forensics 23
• Appendix A Detailed Workplans
• Schedule A - Financial Management
  Accounting 29
• Schedule B - Human Resources
  30
• Schedule C - Procurement 33
• Schedule D - Information Technology
  34
• Schedule E Facilities Maintenance
  36

3
Financial Management Accounting

• Post Katrina Key Accomplishments
• Coordinated with insurance carriers to collect
  claims for hurricane damages. To date, 34.4M has
  been collected.
• Community Disaster Loan application was approved
  with potential monies of approximately 20M.
• Monitored daily cash receipts and disbursement
  transactions in each of the Districts bank
  accounts.
• Developed preliminary projections of school and
  other operating expenses as well as anticipated
  revenue streams from federal, state and local
  governments.
• Modified weekly cash flow forecasts for material
  changes caused by the post-hurricane environment.
  These cash flow forecasts indicate that, based
  on current assumptions, the Districts general
  fund will still have positive cash at the end of
  fiscal year 06 under the assumption that the
  District will not have to pay the approximate
  68M of unemployment benefits to the Louisiana
  Department of Labor until sometime in calendar
  year 07.
• Obtained bond counsel opinion supporting the use
  of existing capital project funds to fund
  liquidity needs for the school building repair
  efforts.
• Segregated pre-Katrina payables from post-Katrina
  liabilities for go-forward accounting purposes.
• Supported payroll team in processing pre-Katrina
  payroll in an off-line system as a result of the
  damage to the District information systems as
  well as continued implementation of interim
  payroll processing solution with ADP.

4
Financial Management Accounting (cont.)

• Post Katrina Key Accomplishments (cont.)
• Payroll
• Completed and transmitted over 10,000 Form W2s.
• Completed and transmitted approximately 600 Form
  1099s.
• Updated over 7,000 employee addresses.
• Addressed over 4,000 calls to our call center,
  with issues ranging from multiple address
  changes, benefits and retirement questions, to
  payroll issues.
• Developed and implemented a system of metrics to
  use in identifying root causes and action items
  for use with our call center operations.
• Developing the ability to manage the payroll tax
  function within the payroll department rather
  than in the finance department.
• Developing core competency within the payroll
  department to handle retirement reporting.  This
  function is typically handled by the
  retirement/benefits department.
• Assisted the finance/accounting department in
  closing long standing, open, and un-reconciled
  issues.
• Beginning the transition from ADP to the Munis
  payroll system.
• Developing, and constantly revising payroll
  department quality and internal controls.
• Prepared, and are constantly updating the
  upcoming vacation/sick payout process.  The
  payment and distribution process is settled and
  ready to go.  
• With the assistance of the LLA, we have
  identified approximately 300 employees with
  questionable stipend and assault pay issues,
  which amounts will be offset against the
  vacation/sick payouts.
• Developing processes to go after potential
  payroll, stipend, and assault pay overpayments.

5
Financial Management Accounting (cont.)

• Key Deliverables to be Accomplished
• Design, implement and permanently staff a
  scalable accounting/ finance department for a
  reconstituted OPSB system by December 2006.
• Design a Treasury/Cash Management system that
  incorporates necessary controls to provide
  timely and reliable reporting capabilities.
• Create a Special Revenue department with
  capabilities to develop, budget and timely
  process reimbursement claims while complying with
  all federal and state regulations.
• Complete the termination process for all former
  employees including process final payout of
  sick/ vacation pay, prepare final W-2s and
  reconcile all associated withholdings.
• Identify and record all unrecorded liabilities,
  compile and validate a complete accounts payable
  listing and process all valid claims for payment.
• Design and implement Tyler/ MUNIS as a scalable
  and reliable financial reporting systems.
• Develop alternatives to move toward a more
  optimal debt structure for the District,
  including potential refinancing/refunding options
  on 250M of existing indebtedness. Conclude a
  successful refinancing of all outstanding bond
  obligations.
• Obtain/recover all available funds from insurance
  policies, Community Disaster Loan and other
  Federal Assistance. Complete validation and
  subsequent repayment of all outstanding
  pre-Katrina liabilities, including
  employee-related and vendor claims.

6
Human Resources

• Post Katrina Key Accomplishments
• General Employee Communications and HR Operations
• Managed Call Center and HR related content on the
  NOPS Website to include updating call center
  scripts, FAQs, and responding to employees
  questions and requests.
• Responded to walk-ins and processed employment
  verification requests, resignations, retirements,
  mortgage/auto loan requests, payroll questions,
  student records requests, benefits requests, etc.
  
• Processing verifications of unemployment
  eligibility for the DOL.
• Continue to approve/disapprove and process
  administrative employees brought back from
  disaster leave. Compile and maintain list of
  all employees/salaries (administration
  school-based).
• Finalizing analysis and audit of final vacation
  payouts for terminated employees less any
  offsets. Researching stipend offsets
  payments over 5,000 prior to any payment.
• Executing on capacity building strategy, to
  include
• Identified skill gaps and human capital needs
• Drafting descriptions for identified position
  needs
• Interviewed candidates for accounting/payroll
  functions, checked references, conducted
  compensation market analysis.
• Developed recruiting status matrix (See
  Attachment).
• Processed transferred sick balances to other
  School districts upon employees request.
  Transferred out and reduced OPSBs sick leave
  liability by over 46,000 hours.
• Updated preliminary 2006 2007 OPSB organization
  charts and employee roll-off dates (See
  Attachment).
• Beginning implementation of Tyler-Munis
  HR/Payroll module.
• Contacted and hired permanent temporary at
  will employees, as required.
• Supporting finance with the preliminary
  development of a 2006-2007 budget for
  administration and school-based employees.
• Continue to supporting school-based staffing
  needs.
• Continue to support finance cash flow forecasts
  (i.e., payroll costs, benefit expenses,
  unemployment benefit projections, workers
  compensation costs, sick/vacation balances).

7
Human Resources (cont.)

• Post Katrina Key Accomplishments
• Retirement/Benefits
• Began drafting healthcare RFP.
• Continued to administer the Self-Insured
  Healthcare plan. Auditing account for claims
  paid through March 29, 2006.
• Completed the transfer of data to the COBRA and
  Retiree direct billing vendor. COBRA elections
  and notifications, as well as Retiree invoices
  will by mailed to participants by March 31, 2006.
• Reviewing Coventry invoice for claims prior to
  the February 1st self-funded plan, including the
  reconciliation of the December January COBRA
  participants to the payments received by FBMC.
• Received and recorded payments received in the
  OPSB Healthcare P.O. Box from Retirees and
  COBRA participants for February. Also recorded
  cancellation notices from Retirees who are
  switching from the district plan to another
  provider.
• Finalized the mediated Settlement Agreement with
  Coventry regarding increased Retiree monthly
  premiums.
• Provided updated census information to the
  Dental, Life and Vision providers for valuation
  purposes.
• Responded to requests for information from
  various state agencies (TRSL, LSERS, LDI, etc.)
• Approved the release of payments for March
  Workers Compensation payments and the 1st Quarter
  Retiree Life Insurance Payments.
• Developed cost analysis to move OPSB retirees to
  the Office of Group Benefits state plan (see
  Attachment).

8
Human Resources (cont.)

• Key Deliverables to be Accomplished / Next two
  weeks
• General Employee Communications and HR Operations
• Continue to oversee OPSB in-house call center
  website to include updating call center scripts
  and website FAQs and responding to researching
  employees questions and requests.
• Continue to respond to walk-ins and process OPSB
  employment verification requests, resignations,
  retirements, mortgage/auto loan requests, payroll
  questions, student records requests, benefits
  requests, etc.
• Continue to process verifications of unemployment
  eligibility for the DOL
• Continue to audit and verify stipend
  overpayments prior to any distribution.
• Update 2006-07 organizational charts and the plan
  for the estimated release dates for OPSB
  employees.
• Capacity Building Continue to develop job
  descriptions, source, screen and interview
  candidates to fill capacity gaps.
• Continue to approved/disapprove and process
  employees brought back from disaster leave.
• Continue to process and transfer sick leave hours
  upon employees request.
• Finalize review and update of HR policies and
  practices.
• Provide finance with HR expenses to include
  health insurance claims paid for last two years,
  a SAS 70 report on the internal controls of the
  TPA, and preparing a schedule of all employer
  retirement contributions by month for all plans.
• Finalize PIP payment reports (OPSB Type 4
  Charters).
• Finalize HR reports for financial Audit including
  retirement and benefit information.
• Continue to provide staffing support and
  employment processing to schools and central
  administration.
• Continue to coordinate donor relation activities
  and distribution of donated items.
• Continue to support the budgeting process (i.e.,
  headcount, payroll/benefit costs)
• Retirement/Benefits
• Finalize and post/disseminate healthcare RFP.

9
Procurement

• Post Katrina Key Accomplishments
• Arranged/Coordinated tours of the Council for the
  Great City Schools at various school
  facility/properties.
• Worked with Facilities to properly procure
  emergency repairs on nearly all NOPS schools.
• Developed and maintained an interim, manual,
  non-Oracle based Requisition and Purchasing
  process.
• Drafted, distributed, received and awarded RFPs
  related to the following services
• General Contracting Parsons
• Environmental Parsons
• HVAC Johnson Controls
• Custodial and Grounds Sodexho
• Assisted the IT department in the recovery of IT
  assets from 3510 General DeGualle.
• Assisted in the drafting and distribution of RFPs
  for Transportation Services.
• Assisted in the drafting and distribution of RFPs
  for Food Services.
• Assisted in the drafting and distribution of an
  RFP for Security Services.
• Assisted in the drafting and distribution of a
  bid package for the sale of land.
• Assisted in the drafting and distribution of an
  RFP for an E-rate Service Provider
• Discussed proposals related to waste/trash
  removal and pest control with a few vendors.
• Maintained interim contract management system.

10
Procurement (cont.)

• Post Katrina Key Accomplishments (cont.)
• Worked with Real Estate group to procure services
  and coordinate moves from Henderson Elementary to
  McDonogh 7, then from McDonogh 7 to Arthur Ashe
  Elementary.
• Work with OPSB General Counsel to terminate
  copier/printer leases with Xerox. Replaced with
  Imagistics copier/printer leases to support NOPS
  sites (Franklin Elementary, McMain H.S., McDonogh
  35, Ashe, Bauduit) pursuant to state contract
  rates. Agreement runs through June 30, 2006 at
  which point it will be up to OPSB discretion to
  renew or put out to public bid.
• Installed agreement with Allied Waste to provide
  waste removal services at current NOPS sites
  (Franklin Elementary, McMain H.S., McDonogh 35,
  Ashe, Bauduit). Agreement runs through end of
  March, 2006. RFP for waste removal services
  advertised and distributed on February 14, 2006.
• Released, per Emergency Procurement guidelines,
  RFPs for the repair and reconstruction of Bauduit
  Elementary, Gaudet Elementary (RSD), Ashe
  Elementary.
• Released, per States Public Bid Policy, RFP for
  the repair and reconstruction of Easton Senior
  High School on February 17, 2006.
• Preparing bid packages for Hynes Elementary as
  well as other schools identified by the RSD to
  open in August, 2006.
• Attended the Mayors Contractor Seminar on
  February 22, 2005 at the Convention Center,
  whereby we made contact with over 100 local and
  regional construction firms. We handed out
  nearly 100 copies of the Easton RFP and informed
  contractors on how they may obtain information in
  the future on upcoming RFPs.

11
Procurement (cont.)

• Key Deliverables to be Accomplished
• Continue to exercise joint authority with OPSB,
  requiring written concurrence of both parties in
  matters of procurement, execution, amendment and
  termination of contracts.
• Design and develop District procurement policies
  and procedures
• Ensure consistency with state, local and federal
  laws and regulations.
• Incorporate best practices from LDE, other
  districts, other states.
• Codify processes and procedures including a
  written code of conduct for employees involved in
  purchasing and contracting on behalf of the
  District.
• Codify areas of authority, delegation and ensure
  actions require proper authorization.
• Work on all the above in concert with MUNIS
  implementation
• Design and develop District policies and
  procedures involving the bidding process from
  informal bids (i.e. price verifications) to
  formal Request-for-Proposals.
• Design and develop the District Contract
  Administration function.
• Continued support of Real Estate Group with RFP
  process for construction projects.

12
Information Technology

• Post Katrina Key Accomplishments
• Oracle Operations
• Submitted 2005 W2/1099 Electronic transmittal to
  IRS and SSA using Oracle System
• Submitted 2005 W2 Employer File successfully
  uploaded to the SS Administration
• 2005 LA L2 were successfully transmitted to the
  Department of Revenue State of Louisiana 
• Prepared for master file update and termination
  of 7500 employees in Oracle System for audit and
  control purposes
• Developed final scripts and completed data
  extract of employees from Oracle System for final
  termination Vacation/Sick payout file to ADP for
  processing and payment
• Continued contract revisions with Oracle to
  implement reduction of monthly Oracle On-Demand
  contract by an estimated 20
• Continued to manage production related business
  requests and issues related to Oracle LINUX
  conversion
• Continued to revise and execute Oracle to MUNIS
  Transition plan and key milestones, including
  access to historical data
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project GL, AP, Procurement,
  Grants, and Budgeting
• Finalized Finance roles responsibilities for
  NOPS
• Completed additional training needs for key users
  in General Ledger, Accounts Payable, Purchasing
  and Requisitions applications
• Conducted successful systems test for GL, AP,
  Procurement and Requisitions
• Went Live on MUNIS GL, AP, Procurement and
  Requisitions 4/3

13
Information Technology (cont.)

• Post Katrina Key Accomplishments (cont.)
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project Human Resources and
  Payroll
• Delayed implementation of Phase 1 MUNIS
  Financials from 2/1 to 4/01, has delayed Phase 2
  of HR/Payroll systems implementation from April
  to May, 06
• Completed visit with NOPS HR/Payroll/IT
  representatives to MUNIS development center in
  Portland, Maine, to expedite design and
  configuration of sub-systems
• Continued to design and configure key HR and
  Payroll business processes for MUNIS
  implementation
• Continued to define MUNIS security requirements
  to determine which employees, deductions, pay
  types and tables each user has access to view or
  modify
• Continued to finalized enhanced business process
  outsourcing services with ADP, specifically
  focused on
• Check Printing and Distribution
• W2 Printing and Distribution
• Tax Reporting and Filing
• Garnishment Processing

• Help Desk / PC Support RFP
• Continued to initiate Help Desk / PC support
  outsourcing end user capability
• Completed communication plan and process
  definition for the outsourced PC Support Help
  Desk capability
• Continued to build NOPS IT customer service
  capacity

14
Information Technology (cont.)

• Post Katrina Key Accomplishments (cont.)
• IT Shared Services capability
• Continued to meet with each school to finalize IT
  costs and budgeting
• Issued final IT Shared Service center Endeavor
  Agreements to Charter and RSD schools
• Continued to support on-going IT operations
• Continued to build NOPS IT business capacity
• Issued first quarter invoices to customers
• Data Center Operations
• Continued to expand Microsoft Exchange email
  service to specific charter schools requesting
  NOPS K12 email accounts
• Continued to implement VOIP telephone capability
  at schools along with upgrades to the Cox Centrex
  system
• Continued to document NOPS data center assets at
  Cox facility to support disaster recovery
  planning
• Implemented initial off-site storage rotation
  with Iron Mountain
• Summarize redundancy options
• Student Information Systems
• Continued to conduct on-site SASI training and
  operations support for all charter and NOPS
  schools in Orleans Parish, including SIS, Master
  Schedule, and Grading. Recovery schools have
  elected not to use SASI.
• Implemented the technical support and training
  calendar for SASI technical software support
• Begin enrollment of RSD schools opening April 17,
  2006
• E-Rate Filing and Management

15
Information Technology (cont.)

• Post Katrina Key Accomplishments (cont.)
• E-Rate Filing and Management
• Continued to follow up with the SLD on the status
  of the Year 8 (2005/2006) selective review until
  funding is approved
• Prepare for E-Rate services and support RFP
• IT Asset Inventory
• Evaluated the potential storage facility for the
  transfer of valuable IT assets
• Completed Best Buy PC deployment for media event
  in March

16
Information Technology (cont.)

• Key Activities to be Accomplished
• Oracle Operations
• Complete termination of 7500 employees in Oracle
  System for audit and control purposes
• Send final termination Vacation/Sick payout file
  to ADP for processing and payment
• Continue contract revisions with Oracle to
  implement reduction of monthly Oracle On-Demand
  contract by an estimated 20
• Continue to manage production related business
  requests and issues related to Oracle LINUX
  conversion
• Continue to revise and execute Oracle to MUNIS
  Transition plan and key milestones, including
  access to historical data
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project GL, AP, Procurement,
  Grants, and Budgeting
• Continue to monitor and train NOPS Finance and
  Accounting capacity building for Tyler MUNIS
  operations
• Configure test Budget Grants applications
• Complete user procedures for budget set up,
  grants set up closing the books
• Define additional reports as needed
• Finalize the design framework of the combined AFR
  and budget reporting for NOPS, Algiers and the
  other charter schools with the LDE LLA

17
Information Technology (cont.)

• Key Activities to be Accomplished (cont.)
• Tyler MUNIS Enterprise K-12 Design /
  Implementation project Human Resources and
  Payroll
• Continue design, definition and configuration of
  key HR business processes for MUNIS design
• Continue definition of MUNIS security
  requirements to determine which employees,
  deductions, pay types and tables each user has
  access to view or modify
• Continue design, definition and configuration of
  key ADP business process outsourcing services
• Continue to refine enhanced business process
  outsourcing services from ADP

18
Information Technology (cont.)

• Key Activities to be Accomplished (cont.)
• Help Desk / PC Support RFP
• Fully deploy the Help Desk / PC support
  outsourcing end user capability
• Continue to build NOPS IT customer service
  capacity
• IT Shared Services capability
• Finalize the IT Shared Service Center Endeavor
  Agreements to Charter and RSD schools
• Continue to support on-going IT operations
• Continue to build NOPS IT business capacity
• Issue first quarter invoices to customers
• Data Center Operations
• Continue to expand Microsoft Exchange email
  service to specific charter schools requesting
  NOPS K12 email accounts
• Continue to implement VOIP telephone capability
  at schools along with upgrades to the Cox Centrex
  system
• Continue to document NOPS data center assets at
  Cox facility to support disaster recovery
  planning
• Implement initial off-site storage rotation with
  Iron Mountain
• Begin requirements discussion for
  server/application co-location that will support
  disaster recovery procedures.
• Student Information Systems
• Continue to conduct on-site SASI training and
  operations support for all charter and NOPS
  schools in Orleans Parish, including SIS, Master
  Schedule, and Grading. Recovery schools have
  elected not to use SASI.
• Implement the technical support and training
  calendar for SASI technical software support

19
Information Technology (cont.)

• Key Activities to be Accomplished (cont.)
• IT Asset Inventory
• Maintain PC distribution processes and school
  site surveys
• Execute storage facility agreement for 2006

• E-Rate Filing and Management
• Continue to follow up with the SLD on the status
  of the Year 8 (2005/2006) selective review until
  funding is approved
• Prepare for E-Rate services and support RFP

20
Facilities Maintenance

• Key Accomplishments
• McMain
• Performed walk-through with new general
  contractor foreman. Installed doors and window in
  kitchen office. Re-installed warmers, ovens and
  sinks into McMain kitchen. Completed scraping and
  painting of kitchen area. Began installation of
  18 external doors. Performed walk-through of
  facility with Principal Frick.
• Banneker
• Handed over keys to Recovery School District on
  Monday, March 20th. Continued to make repairs,
  including Installation of tile in the cafeteria,
  East and West stairwell, room 313, teachers
  lounge and 2nd and 3rd floor foyers. Repairing 2
  lights on the outside of building. Installation
  of new curtain wall in West stairwell. Demolition
  and removal of walk-in freezer and 3 reach-in
  refrigerators. Performed pre-fire marshal
  walk-through review on Monday, March 20th.
  Outstanding items addressed prior to final fire
  marshal review, including 3 exit signs and
  install of 6 fire rated doors. Registration began
  at the school on March 29th.
• Lusher
• Developed plan for performing permanent roof
  repairs, including repairing clay tiles,
  replacing gutters and downspouts, covering up
  temporary vent repairs and installing roof
  hatches. Plan was communicated to Principal.
  Work began on Sunday, March 26th and will
  continue through April 12th (dependent on weather
  conditions). Provided FEMA PO with detailed
  documentation to support reimbursement.
• Ben Franklin Elementary
• Repaired roof issue over room 319 over the
  weekend (March 18th and 19th) to address problem
  prior to LEAP testing, which began on Monday,
  March 20th. Repaired schoolyard fence. All
  outstanding punch list items have been addressed.
  Although original air quality testing was
  negative, we followed the recommendations of the
  environmental company to scrape and further dry a
  wall in room 106. Addressed air conditioning
  issues associated with condensation build-up on
  pipes.
• Capdau
• Completed all punch list repairs at Capdau with
  the exception of some tile issues. Met with
  moisture consultant to better understand root
  cause of popping tile. Performed walk-through
  of Capdau with FEMA project officers on March
  27th.
• Fischer
• Opened the school on Thursday March 30th for the
  Algiers Charter.
• McDonogh 15
• Released RFP for hurricane related repairs. Bids
  are due on April 20.
• Lafayette
• Continuing with damage assessment.

21
Facilities Maintenance (cont.)

• Key Accomplishments
• Booker T. Washington
• Damage assessment is scheduled to be complete on
  April 14, 2006.
• Gentilly Terrace
• Damage assessment is complete with the exception
  of eleven rooms that were inaccessible. Damage
  assessment of those eleven rooms is scheduled to
  be complete on March 31, 2006.
• Martin Luther King
• Damage assessment is continuing and scheduled to
  be complete on April 5, 2006.
• Benjamin Franklin High School
• Continue to make progress on first floor
  restoration. Case goods orders are being placed
  including lockers and built-in cabinetry. Roof
  repairs to the gymnasium and auditorium complexes
  are near completion. Gymnasium floor delivery is
  on schedule and will arrive on April 17. Floor
  preparations will commence a week prior to
  delivery. Preparations are being made to scrape
  and biocide paint Auditorium ceiling. Mechanical
  equipment (air handlers, water tank) on order.
• McDonogh 35 High School
• Continue to make progress on first floor
  restoration. First floor lockers and door order
  being placed. GC punch list / close out plan to
  be developed on March 30.
• Wicker
• Continue to make progress of general restoration.
  Structural assessment received awaiting
  contractor bids to address structural deficiency.
• Tureaud
• Progress continues for a April 10th opening
  (faculty only) general occupancy to be on April
  17th per the States request. Mold abatement
  complete included scraping and biocide painting.
  Interior painting to commence week of April 3rd.
  Electricity has been restored. Fire Marshal
  walkthrough pending.
• Craig
• Progress continues for April 10th occupancy
  (faculty) and general occupancy on April 17th.
  Floor tile replacement complete. Roof access area
  and roof compromise being remediated. Fire
  Marshal has approved the school for occupancy.
• Clark
• NOPS Board resolved to let contract on an
  emergency basis. GC award pending. School being
  prepared for an April 17 general occupancy.

22
Facilities Maintenance (cont.)

• Key Accomplishments
• Warren Easton
• GC awarded to Construction Masters. Project
  kick-off pending. Debris Removal (White Goods)
  LVI Debris Removal progress continues.
• Fortier
• Remediation and general construction continue.
  Continued discussions with Lusher charter on
  additional renovation plans.
• Johnson and Nelson
• Detailed assessment completed and will be ready
  to go out for RFP on April 5.
• Frances Gaudet Elementary School
• Environmental remediation completed. Floor tile
  has been removed. Debris has been removed from
  the front of the school. Ceiling tile has been
  removed. Temporary power has been provided for
  the opening of the school. Met with Entergy and
  OPSB facilities personnel to discuss the options
  for establishing permanent power. Fire Marshal
  inspection at Frances Gaudet Elementary is
  scheduled for Friday March 31, 2006 at 1000
  scheduled to open on April 3, 2006. Floor tile
  will arrive Monday and will be installed after
  school early next week. Fences to be repaired and
  pool is to be cleaned.
• Sarah T. Reed Senior High
• Completed detailed assessment. Awaiting
  reassignment of a FEMA PO to Reed High School.
• Village de Lest
• Completed detailed assessment.
• Various
• Performed kitchen equipment assessments at Sophie
  B. Wright, McMain, Capdau, Green and Audobon.
• Performed walk-through of Green with new FEMA
  project officer on March 27th.
• Continued repairs on all West Bank schools.
• Debris Removal progress continues for white
  goods.
• Corp of Engineers continues to progress on
  external debris removal.

23
Facilities Maintenance
Facilities Maintenance (cont.)

• Key Deliverables to be Accomplished
• Perform Real Estate Construction and Repairs -
  CM/PM
• Complete building assessments for 124 schools
• Create RFPs, review bids, and award the winning
  bid
• Monitor the progress of GC, Environ, HVAC, and
  Janitorial
• Work with FEMA and DAF on Scope of Repairs
• Develop a school readiness checklist to be used
  for each school
• FEMA project work sheets, building assessments,
  and cost estimates
• OPSB School Openings - FM
• Develop custodial, grounds, and maintenance
  contracts
• Obtain and maintain all facilities maintenance
  programs
• NOPS Master Planning Strategic Planning
• Master planning, community Development
• RF AE firms, manage process
• Surplus property transaction program
• Create process program to identify and sell
  surplus land

24
Dispute Analysis and Forensics

• Key Accomplishments
• Continued to compile supporting documentation for
  property files
• Created master list of properties that lists
  acquisition values, carrying values, and damage
  caused due to Katrina for each OPSB owned
  property.
• Created list of surplus properties which will be
  eligible for sale in the coming months.
  Initiated research to determine any leases
  involving surplus properties.
• Compiled complete documentation on 42 of 140 OPSB
  owned properties.
• Continued historical cost property valuations.
• Advanced insurance claims and inventory process
• UBS (Insurance Adjusters) has assessed 140
  facilities.
• AAA (Capital Asset Valuation) has inventoried 93
  facilities and has produced 8 asset reports.
• Eighteen asset reports will be delivered by AAA
  on 3-31-06.
• Stoner (Wind damage contents) has assessed 25
  wind damaged properties.
• Continued to meet with FEMA and provide
  documentation to build Project Worksheets
• Confirmed Project Worksheets for approximately
  4.8 million in reimbursements to date. Pressed
  FEMA to complete Project Worksheets on 22.2
  million in construction costs in which FEMA has
  all necessary documentation, but OPSB has
  received no Project Worksheet.
• Worked with building contractors to reconcile
  contractor bidding/invoicing with FEMAs
  bidding/invoicing requirements to ensure maximum
  reimbursement for eligible reconstruction costs.
  Worked extensively with Parsons Construction and
  Satterfield Pontikes Construction to recreate
  invoice detail ensuring FEMA reimbursement for
  eligible construction costs.
• Compiled, created, and refined school
  reconstruction (temporary and permanent repairs
  caused by Hurricane Katrina) documentation for
  submittal to FEMA.

25
Dispute Analysis and Forensics (cont.)

• Key Accomplishments (cont.)
• Advanced divesture of vehicles and managed
  vehicle inventory
• Accepting bids from firms interested in acquiring
  the flood damaged vehicles located at the
  Almonaster (Central Services) facility.
• Filed police reports for vehicles which have been
  stolen from OPSB facilities.
• Obtained all titles on vehicles owned and leased
  by OPSB.
• Converting all titles from original to salvage.
• Auctioning buses on EBAY.
• Collected additional 2 million in insurance
  proceeds.
• Advanced flood insurance collections
• Facilitated the collection of 5.5 million.
• Expecting receipt of an additional 7.7 million.

26
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• Property
• Investigate ownership of 150 properties with the
  Office of Conveyance
• Document titles to those properties in which we
  have ownership
• Research all Section 16 lands owned by District
  and royalty entitlements
• Work with Real Estate in divesting of unnecessary
  properties
• Ensure all FEMA PW worksheets are complete for
  properties owned
• Work with Real Estate to declare certain
  properties for Alternative use for FEMA per
  direction of State and Board of Education
• Vehicles
• Establish number of vehicles owned, vin numbers
  and locations
• Document ownership of vehicles
• Determine which vehicles are damaged and which
  are salvageable
• Find Titles and assign to inventory
• Make recommendation for divestiture of vehicles
• Identify those vehicles missing and file police
  reports
• Negotiate with Insurance Carriers for payment
• Ensure all FEMA PW worksheets are complete for
  vehicles owned and damaged
• Asset Inventory
• Perform assessment of each District property and
  take detailed inventory of all assets

27
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• Contents FEMA claim
• Perform assessment of cost to repair/replace
  contents of each District building.
• File Documents for Project Worksheets for FEMA
• Fixed Assets
• Obtain and analyze a check register for the past
  four years
• Recreate asset list based on check register
• Reconcile with inventory
• File Documents for Project Worksheets for FEMA
• Temporary Classrooms
• Coordinate placement of classrooms
• Coordinate FFE for temp classrooms
• File Documents for Project Worksheets for FEMA

28
Dispute Analysis and Forensics (cont.)

• Key Deliverables to be Accomplished
• FEMA Documentation
• Manage all document request for FEMA and prepare
  documentation for OIG audit
• File, document and classify all FEMA Project
  Worksheets and documentation
• Utilize FTP site to streamline submission process
• Loss Payees
• Determine contractual obligations to loss payees
• Coordinate with Loss Payees to retrieve equipment
  per contractual obligations
• Negotiate and recommend settlements with Loss
  Payees
• Insurance Company Claims
• Prepare Proof of Loss for Insurance Companies
• Coordinate inspections for all insurance
  adjusters and their representatives
• Negotiate claim, manage claim efforts and
  document all repair work in compliance with the
  insurance claim
• Expert witness testimony in the event litigation
  becomes necessary
• Cash Reconciliation and Overall Recordkeeping
• Prepare documentation to support inflows and
  outflows of cash
• Prepare reports for State and Board of Education
  documenting uses of funds
• Maintain data repository

29
Appendix
30
Schedule A Financial Management Accounting
31
Schedule B Human Resources
32
Schedule B Human Resources (cont.)
33
Schedule B Human Resources (cont.)
34
Schedule C Procurement
35
Schedule D - Information Technology
36
Schedule D - Information Technology (cont.)
37
Schedule E - Facilities Maintenance