Safety Orientation for Supervisors

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Safety Orientation for Supervisors

• Welcome !

Vance Lester HSEMS Consultant
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Contents

• Legal regulatory
• Definitions
• U of S Safety Policy
• Supervisor responsibilities
• Tools for supervisors

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Why? Learn? Do?

• Know my Health, Safety Environment (HSE)
  responsibilities
• Identify eliminate or control hazards
• Comply with Regulations.minimum

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Legal Regulatory

• Federal
• Nuclear Safety Control Act
• Transportation of Dangerous Goods Act
• Lab Biosafety Guidelines Containment Standards
  for Veterinary Facilities
• Canadian Environmental Protection Act
• Criminal Code of Canada / Bill C-45

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Legal Regulatory

• Provincial
• Occupational Health Safety Act (1993) and
  Regulations (1996)
• Administered by Saskatchewan Labour, OHS
  Division
• Onus on employer, owner, worker, contractor
• Line management / internal responsibility model

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Legal Regulatory

• Saskatchewan OHS Regulation section 2 states
• supervisor means a person who is authorized by
  an employer to oversee or direct the work of
  others

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Legal Regulatory

• train means to give information and explanation
  to a worker with respect to a particular
  subject-matter and require a practical
  demonstration that the worker has acquired
  knowledge or skill related to the subject matter

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Legal Regulatory
Fines

• Depends on type of offence, gravity and whether
  single, isolated or continuing
• Range of 2 000 to 300 000

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Criminal Code Bill C-45

• Background
• 1992 Westray Mine in NS 26 people died
• Legal response
• 52 charges laid by OHS withdrawn
• Criminal charges laid stayedtechnicality
• Public Inquiry held
• Political response Bill C-45 in effect 2004

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Criminal Code Bill C-45

• What it does
• Amends Criminal Code of Canada
• Imposes a legal duty on those who direct work,
  even lead hand co-worker
• Integrates discipline into due diligence
• Broadens meaning of persons
• Defines organization, representative and
  senior officer

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Criminal Code Bill C-45

• Duty of supervision is now clearly under the
  Criminal Code
• 217.1 Everyone who undertakes, or has the
  authority, to direct how another person does work
  or performs a task is under a legal duty to take
  reasonable steps to prevent bodily harm to that
  person, or any other person, arising from that
  work or task

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Criminal Code Bill C-45

• Sanctions
• Fines.
• Prison termsfor individuals
• Compensate injured person for loss
• Establish processes to prevent recurrence
• Communicate safety system internally
• Report to court on implementation

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Criminal Code Bill C-45

• Police respond now
• Police are attending to 911 calls on campus when
  injury is reported.
• If negligence is found then criminal proceedings
  can take place.
• Significant difference here

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U of S HSE Policy statement

• Objectives
• .demonstrate commitment to
• H S of community and to protect..
• make premises safe healthy
• minimize risk injury, property loss, violence,
  harassment

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U of S HSE Policy statement

• Workplace Responsibility System
• The Board of Governors shall meet these
  objectives through the assignment of duties and
  responsibilities to the President,
  Vice-Presidents, Associate Vice-Presidents,
  Deans, Associate and Assistant Deans, Department
  Heads, Heads of Administrative units, Principal
  Investigators, Managers, Supervisors, and all
  other employees in positions of authority.

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U of S HSE Policy statement

• Accountability
• all members of the University community are
  accountable for health, safety and environmental
  management within their areas of jurisdiction.
• Descriptors proactivecomplying..providing
  trainingsafe workplacemodifying
  facilitiesresolving.

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U of S HSE Policy statement

• What does this mean ?
• All positions have a HSE component..
• .supervisors HSE role is crucial.

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U of S experience

• Source WCB

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Our situation

• High injury rate
• High lost time
• High cost
• Supervisors HSE role.
• many do not know their role!

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Supervisor responsibilities

• Recognize hazards
• Identify hazards
• conditions
• acts / behaviors
• Take corrective measures
• Document these

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Supervisor responsibilities

• Regulatory Agency compliance
• Determine regulations that apply
• Identify non-compliance items
• Take corrective measures
• Document these

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Supervisor responsibilities

• Engage your workers
• Encourage participation
• Expect instruct workers to report hazards /
  safety concerns
• Recognize employees who propose an idea or change
  that eliminates or reduces a hazard / injury

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Supervisor responsibilities

• Manage Lead
• Provide instruction training in assigning work
• Provide effective supervision
• Enforce correct work procedure, behaviors rules
  
• Include progressive discipline when necessary
  within collective agreements

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Supervisor responsibilities

• Plan and budget
• To eliminate / control hazards
• To comply with Government Regulations Agency
  standards.a minimum
• To be in accord with University policy
• To protect your workers, your employer and
  yourself

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Supervisor responsibilities

• Plan and budget
• Make Health, Safety and Environment (HSE) a
  permanent line item on the agenda for
• Department meetings
• Strategic planning meetings
• Planning budgeting meetings
• Regular, special other meetings

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Supervisor responsibilities

• Be prepared
• Put emergency procedures in place
• Ensure that visitors are supervised
• Procedures for after hours work alone

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Supervisor Responsibilities

• Site specific instructions The place
• Department orientation
• Location use of 1st aid kit, MSDS
• Access to personal protection equipment

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Provide instruction training the work
Supervisor responsibilities

• Introduce
• equipment, tools
• materials, supplies

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Supervisor responsibilities

• Review
• Operations / users manual
• written job / task procedures
• protocols / Standard Operating Procedures (SOP)
• Do not assign hazardous tasks without
  instructions that address safety

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Supervisor responsibilities

• Work instruction training
• Department / University rules guidelines
• Permitting agency standards, permits, license
  conditions
• Government regulations

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Supervisor responsibilities

• Work instruction training
• Get workers to demonstrate ability
• Get worker to sign off on competencies
• Keep records of instruction

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Supervisor responsibilities

• Inspections Purpose
• To prevent injury, illness property loss
• Identify hazards (conditions actions)
• Required by law
• Local Safety Committee DHSE inspections are
  secondary to supervisor worker inspections

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Supervisor responsibilities

• Inspectionsinformal
• Quick scan.....daily
• Relatively casual approach
• Looking for obvious needs for correction
• Engage front line staff
• Deficiencies logged acted on promptly

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Supervisor responsibilities

• Inspections..formal
• Done on a routine schedule (weekly, monthly)
• More thorough in-depth, analyzing
• Document deficiencies
• Becomes a corrective action plan with target
  dates
• Use for budgeting planning

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Risk Assessment

• Can be done by supervisor experienced staff
• Use to rank prioritize job risks
• Plots severity versus probability of occurring

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Risk criteria

• Severity (impact)
• High disabling injury, loss of body part,
  fatality, major property loss
• Medium medical aid injury, moderate repair cost
• Low First aid injury, low repair cost

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Risk criteria

• Probability (likelihood)
• High greater than 50 chance of occurring.
  Repetitive. Has happened often.
• Medium 10 to 50 chance of occurring.
  Infrequent event. Was observed.
• Low less than 10 of occurring. Unlikely event.
  Never happened yet but still possible.

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Risk Level Table
Severity (Impact)
Probability (likelihood)
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Job Hazard Analysis

• Must involve supervisor experienced staff
• Tool used to flush out job hazards
• Uses a step by step approach
• Form is used to document analysis

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Job Hazard Analysis

• Inventory all jobs
• Prioritize higher risk jobs
• Break job down into steps
• List these stepsask what if?
• Identify list hazards for each step
• Identify list corrective action or measure to
  be taken for each hazard.target dates
• Becomes action plan budget

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Incidents

• Investigation
• Gather related facts observations
• Determine root cause of incident
• Identify corrective measures
• Complete Incident Report form
• Co-sign submit copy of form to DHSE

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Incidents

• Follow up
• Set target dates
• Plan budget
• Follow up complete corrective measures
• Keep records, logs, correspondence to demonstrate
  due diligence protect yourself

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Incidents / medical

• Workers Comp. Board WCB claim
• Employer report of injury to complete
• Employee report of injury to complete
• 5 working days deadline for submitting forms to
  WCB
• For assistance contact the Health Wellness
  Resource Centre at 4580

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Safety Care Core value

• Future direction
• Elevate safety culture philosophy
• Reactive mode to proactive thinking
• Aligned integrated strategic directions
• Health, Safety Environment Management System
  (HSEMS)
• Goals
• reduce number of injuries time loss
• protect your employees yourself