Electronic Application Process

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Electronic Application Process

• Richard Mocarski

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OSP Introduction

• 152 Rose Administration Building
• Box 870104
• 205 348 5152

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OSPs Role

• Review, approve, and submit proposals for the
  University of Alabama.
• Setup all funded grants and contracts in the
  Universitys financial system.
• Submit invoices, reports, and close outs for
  projects

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OSP Needs

• Every grant is unique.
• To Get the Ball Rolling
• Program Announcement/Guidelines
• Application Package (Electronic)
• Budget
• Budget Justification
• Abstract
• Scope of Work
• Consortium Information

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OSP Needs

• To Submit
• Internal Coordination Sheet
• http//osp.ua.edu/internalcoor-updatedinteractive.
  pdf
• Finalized documents
• Full Narrative
• Appendix
• Signed letter of commitment from all Consortia

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Key Information

• Application due date
• Project start and end dates
• Funding mechanism (forms used)
• Funding Limit (years/amount)
• Modular or non-modular budget?
• Do they pay salary? Limit or capped?
• Include fringes?
• Are there caps on other categories?
• Supplies, equipment, contractors, travel, etc.
• Do they pay indirects? Rate?
• Is there a page limit?
• Is there an appendix? Whats included?
• Do you need letters of support and from whom?
• Biosketches? PI or all collaborators?

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Getting Started

• Tell your advisor and Chair about funding
  opportunities for which you are applying
• Introduce yourself to your Department Manager and
  Grants Administrator
• Go to them early in the application process
• Know your funding source

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External Funding
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External Funding

• Likely Mechanisms
• Federal Grants
• NIH (K and R Series)
• Other Agencies (CDC, DOD, etc.)
• Private agencies Foundations
• Industry Sponsors
• Clinical Trials (can be Industry or other)

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• R21
• Smaller grant (normally 2-year total of 275K)
• Suitable for new investigators and pilot
  projects.
• May not exceed 2 years
• Preliminary data are less important.

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• R03
• Smaller grant (normally 2-year total of 100K)
• Suitable pilot projects, secondary analysis, and
  development of research methods and technologies.
• May not exceed 2 years
• Preliminary data are less important.

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• R01
• Larger Grant
• Requires Preliminary Data
• Up to 5 years with continuations possible

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Guidelines

• Download the grant guidelines and the application
  forms
• Grants.gov Search
• CFDA Search (www.CFDA.gov)
• NSF Search (www.nsf.gov)
• Each sponsor has a different set
• Even among NIH institutes

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PA/RFA

• Program Announcement vs. Requests for
  Applications
• Reading your
• PA/RFA

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Budget Basics

• Key Components
• Personnel
• Need to know FTE of each named person
• Fringe Rates
• Faculty and Salaried Staff 28.41
• Hourly Staff 36.61
• GRAs 100 a month for Health Insurance and 7.7
  for summer salary
• Consultant Costs
• Equipment Any single item over 5,000
• Supplies Something Tangible
• Travel
• Other Expenses Services, per diem, etc.
• Consortium/contractual Costs
• FA costs

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FA Costs (Indirects)

• Indirect cost or Facilities and Administration
  are overhead costs. They pay for the lights,
  buildings, administrative services, OSP, etc.
• Rates
• Research 44.5
• Service 27
• UA will NOT waive indirect costs, unless the
  agency specifies in its guidelines that they do
  not pay them or pay a set rate (ie 8 for K
  awards)

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Preparing Your Budget (cont)

• MTDC UA uses Modified Total Direct Costs
• Indirects are calculated by applying the indirect
  rate to the direct cost base.
• Base total costs (minus)
• Tuition
• Equipment
• Patient care costs
• Certain consortium costs
• NSF Only Subject Participation

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Cost Share

• UA will only allow cost share if it is mandated
  by the agency
• Mandatory cost share must be approved (with a
  budget) by the PI, Department Head, Dean, and VP
  of research
• Cost share authorization form http//osp.ua.edu/C
  ost20sharing20form.pdf

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• Grants.gov

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Grants.gov

• Register with eRA Commons at least 2 weeks before
  the application deadline
• https//commons.era.nih.gov/commons/
• Download Pure Edge Viewer from Grants.gov
• Different applications use different forms
• Download the application package that is specific
  to your Program Announcement
• The application is submitted by the institution,
  NOT by the PI
• Get the completed application to OSP ASAP, and
  contact us a few weeks before the due date

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Grants.gov

• Budget Modular vs. Detailed
• Submission
• Errors and Warnings
• Check Status
• NIH eRA Commons
• JIT
• eSNAP
• HRSA Electronic Handbook

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Fastlane
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Fastlane

• Fastlane.nsf.gov
• Registration
• Contact OSP to register
• Status

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• Questions??