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How to do Business

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... in the award and administration of US Department of Transportation ... Contact departments for discretionary projects (702) 676-1500 ... – PowerPoint PPT presentation

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Title: How to do Business


1
RTC Outreach
How to do Business with the Regional
Transportation Commission Disadvantaged Business
Enterprise (DBE) Program
2
The Regional Transportation Commission
(RTC)Purchasing Contracts
  • Responsible to purchase goods, services and
    construction for the RTC, including
  • Develop procurement strategies
  • Develop sources
  • Conduct solicitations
  • Negotiate prices and terms and conditions
  • Finalize contract documents

3
Disadvantaged Business Enterprise (DBE) Program
  • RTC has established a goal to identify,
    communicate and work with businesses that are
    certified DBEs.
  • A DBE is defined as a small business that is
    socially or economically disadvantaged.
  • It is the policy of the RTC to ensure
    nondiscrimination in the award and administration
    of US Department of Transportation-assisted
    contracts and to create a level playing field on
    which DBEs can compete fairly for contracts and
    subcontracts.

4
Disadvantaged Business Enterprise (DBE) Program
  • RTC DBE Program available on line at rtcsnv.com.
  • For additional information on DBE bidding
    opportunities, please contact Lydia Bilynsky, the
    RTC DBE Liaison at bilynskyl_at_rtcsnv.com
  • Or call (702) 676-1528.

5
Certifications
  • For local and federally funded projects NDOT
    certifies DBEs (McCarran will certify DBEs)
  • www.nevadadbe.com
  • For locally funded projects NDOT, WBENC, NMBC,
    NSBDC

6
Applicable Laws
  • Nevada Revised Statutes (NRS) 332 for Goods and
    Services and
  • NRS 338 for Construction
  • www.leg.state.nv.us/law1.cfm

7
NRS 332Bids (Goods and General Services)
  • 25,000 or less Only one quote required
    (Discretionary)
  • Over 25,000 - 50,000 Two or more written
    quotes must be requested (Discretionary)
  • Over 50,000 Formal advertisement and bidding
    required (Nondiscretionary)

8
NRS 332 Competitive Bidding Exceptions
  • Contracts not adapted to award by competitive
    bidding eliminate the need for quoting or
    bidding.
  • NRS 332.115 lists all the exceptions to
    competitive bidding.
  • RTC is not prohibited from advertising for or
    requesting bids for items listed in NRS 332.115.

9
NRS 338 Construction Services
  • 25,000 or less Only one bid required
    (Discretionary)
  • More than 25,000 - 100,000 At least three or
    more bids must be requested (Discretionary)
  • More than 100,000 Formal advertisement and
    bidding required (Nondiscretionary)

10
Get Acquainted With the RTC Website
  • rtcsnv.com/about/
  • business.cfm
  • Current bids and addenda
  • Supplier Registration forms
  • Frequently Asked Questions
  • RTCs DBE Program
  • RTC General Provisions

11
Check for Bid Opportunities
  • RTC sends out notices of its bidding
    opportunities to those suppliers who have signed
    up on the RTC Bidders List but it is
    recommended that the supplier routinely check the
    RTC website for bidding opportunities at
    rtcsnv.com Click on Doing Business with the
    RTC.

12
Check for Bid Opportunities
  • For changes to the website solicitation
    opportunities, click on Keep me Informed
    button.
  • Check the legal notices section of the Las Vegas
    Review Journal, El Mundo and Las Vegas Sentinel
    Voice
  • Send plans of construction projects to local
    planrooms and chambers.

13
Check for Bid Opportunities
  • Obtain the solicitation documents ONLY from the
    RTC. If you obtain documents from any other
    source, you will not be notified of any addenda
    from the RTC, and you understand and assume all
    risks by reliance on the documents you obtained
    from the other source.
  • Addenda may contain material changes to the
    solicitation, such as changes to the technical
    specifications or extensions of time.

14
Check for Bid Opportunities
  • Contact departments for discretionary projects
    (702) 676-1500
  • MPO (Professional Services/Construction)
  • Transit (Buses/Fuel)
  • Administration/Finance (Commodities)
  • IT (Software/Computer Hardware/Furnish Install
    Cabling)

15
Check for Bid Opportunities
  • Watch our website for construction contracts,
    call for planholders list, contact general
    contractors directly to quote on portion you can
    provide. GCs required to perform a Good Faith
    Effort.
  • Contact our major contracted suppliers for
    subcontracting opportunities First Transit and
    Veolia.

16
Purchasing ContractsAuthorized Personnel
  • Sharon L. Hauht, CPSM, C.P.M. Purchasing
    Contracts Manager
  • (702) 676-1559
  • hauhts_at_rtcsnv.com
  • Lydia Bilynsky, Senior Purchasing Analyst
  • (702) 676-1528
  • bilynskyl_at_rtcsnv.com
  • Debra Coleman, Purchasing Analyst
  • (702) 676-1548
  • colemand_at_rtcsnv.com

17
Process - Advertised Bids(For Goods, General
Services and Construction)
  • Bid document prepared and advertised
  • Pre-Bid Conference held, supplier participation
    strongly suggested, some may be mandatory
  • Site walk-through, if necessary
  • Addenda issued, if applicable

18
Process - Advertised Bids(For Goods, General
Services and Construction)
  • Bid Opening, public is invited
  • Bids Evaluated
  • Bid Award, to lowest responsive responsible
    bidder
  • Contract Administration

19
Process - Advertised Request for Proposals
(RFP)(Generally for Professional Services)
  • RFP document prepared and advertised
  • Pre-Proposal Conference held, supplier
    participation strongly suggested, some may be
    mandatory
  • Addenda issued, if applicable
  • Proposal Due Date

20
Process - Advertised Request for Proposals
(RFP)(Generally for Professional Services)
  • Proposals Evaluated
  • Oral Interviews, if required
  • Contract Negotiation
  • Contract Award
  • Contract Administration

21
Process - Informal Quotes
  • Quote form prepared and issued by Purchasing
    Contracts or using department, including
    applicable terms and conditions
  • Optional Site walk-through
  • Addenda issued, if required
  • Quote Due Date
  • Quotes Evaluated
  • Award to lowest responsive, responsible bidder
  • PO issued with terms and conditions

22
Additional Hints for Doing Business with the RTC
as a DBE
  • Visit the RTC internet site rtcsnv.com
  • Read the DBE Firms-Helpful Hints sheet, located
    on our website
  • Obtain and review the solicitation (Bid or RFP)
    document
  • Attend the Pre-Bid or Pre-Proposal Conference

23
Additional Hints for Doing Business with the RTC
as a DBE
  • Ask questions at solicitation conference
  • Request training on Bid or Proposal preparation
  • Follow solicitation instructions completely
  • Provide all requested documentation if you have
    questions contact Purchasing Representative

24
Questions?Thank you for your interest in the
Regional Transportation Commission!
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