Title: How to do Business
1RTC Outreach
How to do Business with the Regional
Transportation Commission Disadvantaged Business
Enterprise (DBE) Program
2The Regional Transportation Commission
(RTC)Purchasing Contracts
- Responsible to purchase goods, services and
construction for the RTC, including - Develop procurement strategies
- Develop sources
- Conduct solicitations
- Negotiate prices and terms and conditions
- Finalize contract documents
3Disadvantaged Business Enterprise (DBE) Program
- RTC has established a goal to identify,
communicate and work with businesses that are
certified DBEs. - A DBE is defined as a small business that is
socially or economically disadvantaged. - It is the policy of the RTC to ensure
nondiscrimination in the award and administration
of US Department of Transportation-assisted
contracts and to create a level playing field on
which DBEs can compete fairly for contracts and
subcontracts.
4Disadvantaged Business Enterprise (DBE) Program
- RTC DBE Program available on line at rtcsnv.com.
- For additional information on DBE bidding
opportunities, please contact Lydia Bilynsky, the
RTC DBE Liaison at bilynskyl_at_rtcsnv.com - Or call (702) 676-1528.
5Certifications
- For local and federally funded projects NDOT
certifies DBEs (McCarran will certify DBEs) - www.nevadadbe.com
- For locally funded projects NDOT, WBENC, NMBC,
NSBDC
6Applicable Laws
- Nevada Revised Statutes (NRS) 332 for Goods and
Services and - NRS 338 for Construction
- www.leg.state.nv.us/law1.cfm
7NRS 332Bids (Goods and General Services)
- 25,000 or less Only one quote required
(Discretionary) - Over 25,000 - 50,000 Two or more written
quotes must be requested (Discretionary) - Over 50,000 Formal advertisement and bidding
required (Nondiscretionary)
8NRS 332 Competitive Bidding Exceptions
- Contracts not adapted to award by competitive
bidding eliminate the need for quoting or
bidding. - NRS 332.115 lists all the exceptions to
competitive bidding. - RTC is not prohibited from advertising for or
requesting bids for items listed in NRS 332.115.
9NRS 338 Construction Services
- 25,000 or less Only one bid required
(Discretionary) - More than 25,000 - 100,000 At least three or
more bids must be requested (Discretionary) - More than 100,000 Formal advertisement and
bidding required (Nondiscretionary)
10Get Acquainted With the RTC Website
- rtcsnv.com/about/
- business.cfm
- Current bids and addenda
- Supplier Registration forms
- Frequently Asked Questions
- RTCs DBE Program
- RTC General Provisions
11Check for Bid Opportunities
- RTC sends out notices of its bidding
opportunities to those suppliers who have signed
up on the RTC Bidders List but it is
recommended that the supplier routinely check the
RTC website for bidding opportunities at
rtcsnv.com Click on Doing Business with the
RTC.
12Check for Bid Opportunities
- For changes to the website solicitation
opportunities, click on Keep me Informed
button. - Check the legal notices section of the Las Vegas
Review Journal, El Mundo and Las Vegas Sentinel
Voice - Send plans of construction projects to local
planrooms and chambers.
13Check for Bid Opportunities
- Obtain the solicitation documents ONLY from the
RTC. If you obtain documents from any other
source, you will not be notified of any addenda
from the RTC, and you understand and assume all
risks by reliance on the documents you obtained
from the other source. - Addenda may contain material changes to the
solicitation, such as changes to the technical
specifications or extensions of time.
14Check for Bid Opportunities
- Contact departments for discretionary projects
(702) 676-1500 - MPO (Professional Services/Construction)
- Transit (Buses/Fuel)
- Administration/Finance (Commodities)
- IT (Software/Computer Hardware/Furnish Install
Cabling)
15Check for Bid Opportunities
- Watch our website for construction contracts,
call for planholders list, contact general
contractors directly to quote on portion you can
provide. GCs required to perform a Good Faith
Effort. - Contact our major contracted suppliers for
subcontracting opportunities First Transit and
Veolia.
16Purchasing ContractsAuthorized Personnel
- Sharon L. Hauht, CPSM, C.P.M. Purchasing
Contracts Manager - (702) 676-1559
- hauhts_at_rtcsnv.com
- Lydia Bilynsky, Senior Purchasing Analyst
- (702) 676-1528
- bilynskyl_at_rtcsnv.com
- Debra Coleman, Purchasing Analyst
- (702) 676-1548
- colemand_at_rtcsnv.com
17Process - Advertised Bids(For Goods, General
Services and Construction)
- Bid document prepared and advertised
- Pre-Bid Conference held, supplier participation
strongly suggested, some may be mandatory - Site walk-through, if necessary
- Addenda issued, if applicable
18Process - Advertised Bids(For Goods, General
Services and Construction)
- Bid Opening, public is invited
- Bids Evaluated
- Bid Award, to lowest responsive responsible
bidder - Contract Administration
19Process - Advertised Request for Proposals
(RFP)(Generally for Professional Services)
- RFP document prepared and advertised
- Pre-Proposal Conference held, supplier
participation strongly suggested, some may be
mandatory - Addenda issued, if applicable
- Proposal Due Date
20Process - Advertised Request for Proposals
(RFP)(Generally for Professional Services)
- Proposals Evaluated
- Oral Interviews, if required
- Contract Negotiation
- Contract Award
- Contract Administration
21Process - Informal Quotes
- Quote form prepared and issued by Purchasing
Contracts or using department, including
applicable terms and conditions - Optional Site walk-through
- Addenda issued, if required
- Quote Due Date
- Quotes Evaluated
- Award to lowest responsive, responsible bidder
- PO issued with terms and conditions
22Additional Hints for Doing Business with the RTC
as a DBE
- Visit the RTC internet site rtcsnv.com
- Read the DBE Firms-Helpful Hints sheet, located
on our website - Obtain and review the solicitation (Bid or RFP)
document - Attend the Pre-Bid or Pre-Proposal Conference
23Additional Hints for Doing Business with the RTC
as a DBE
- Ask questions at solicitation conference
- Request training on Bid or Proposal preparation
- Follow solicitation instructions completely
- Provide all requested documentation if you have
questions contact Purchasing Representative
24Questions?Thank you for your interest in the
Regional Transportation Commission!