Event Management

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Event Management

• TimeSaver
• Shelley Kang
• http//www.khkang_at_csupomona.edu/

2
Project Goals

• To learn and gain knowledge about Timesaver
• To be able to implement and use Timesaver in real
  life
• To be able to compare TimeSaver and other
  products and be able to distinguish differences
  and know importance of each product.

3
Product Description

• Three different kinds of products
• A. Room ViewerCreate event layouts for Meeting
  Planners, Facilities, Caterers, Special Event
  Planners, Rental Companies, Production and Audio
  Visual Companies.
• a. Basic
• 1. Smaller facilities with limited budget 2.
  Basis events with standard furniture.

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Product Description

• b. Standard
• 1. Corporate, Association and Independent
  Meeting Professionals who do at least 10 medium
  size events per year or large events.
• 2. Facilities whose meeting space is 90
  rectangular in shape and use only standard
  furniture.

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Product Description

• c. Pro
• 1. High-powered product - essential for
  Facilities, Event Planners, and Caterers who rely
  on a detailed schematic of the event space.
• 2. Event planners who do more than 10 of
  their events in odd shaped spaces or have a need
  to create customized shapes.

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Product Description

• d. Room Schematic
• 1. An optional enhancement
• a. permanent schematic drawings of event
  spaces for indoor or outdoor. It includes
  boundaries of the spaces and permanent features
  like outlets, doors, windows, columns, pools and
  trees.
• b. a NON-CAD add-on lets you draw and
  connect lines and curves to create the boundaries
  of the space. Also, you can position light
  switches, electrical outlets and sound outlets,
  or indicate the position of airwalls.

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Product Description

• B. Event Sketcher Do-it-yourself graphic
  software to create room drawings for meetings,
  weddings, tradeshows and more.
• a. Integrates event planning shapes into the
  commercially available Visio software program.
• 1. Six Event Sketch stencil groups
• tables/chairs, staging, dance floors,
• audio visuals, casino tables and
• specialty shapes.

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Features Benefits

• C. Golf trend Analyzer
• a. Allows golfers to keep a complete score
  history.
• 1. Calculate, track and graph
• handicap, statistics, golf trends,
• averages and expected scores.

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Features Benefits

• A. Automated Fill-In-The-Blanks Form
• Room Viewer automatically generates event layouts
  from a unique fill-in-the-blanks form.
• Allows users to choose a meeting space and then
  enter their event specifications.
• Displays the maximum seating a room can
  accommodate.
• Costume shape in color and print in English and
  Spanish.

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Features Benefits

• B. Most Cost Effective
• Most affordable event layout product on the
  market.
• Shortest learning cycle, highest productivity and
  lowest multi-user pricing in the industry.

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Feature Benefits

• C. Easiest to Learn and Use
• Easiest to learn and use.
• First window-based product on the market.
• Staff can actively using the product without the
  intensive training.

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Features benefits

• Automated fill-in-the-blanks form
• a. Room viewers able to do 95 of the work for
  users.
• b. Creates diagram to see end results.
• Most Cost Effective
• a. any facilities can afford to buy.
• b. highest productivity with lowest multi-user
  pricing
• Easiest to Learn and Use
• a. No costly training necessary for new
  staff.
• b. anyone can use.

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Competitive Analysis

• Competitors
• a. Meeting matrix Intl Inc.
• b. Horizon Business Services-Caterease
• Strengths
• a. Affordable price with package options.
• b. Able to purchase by individuals with no
  professional usage plans.
• Weaknesses
• a. Meeting matrix has 3D features.
• b. Less diversity in meeting products and no
  upcoming products, yet.

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Applications

• TimeSaver is not only designed to use for large
  companies meeting planners but also for
  individual meeting planners who do smaller
  meeting designs. It has soft wares for users with
  limited budgets and limited spaces and furniture
  to design meeting plans. Also TimeSaver has
  another field for individual golfers or golf
  organizations to use it as their record complete
  score history.

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Applications

• Real users
• a. Ritz Carton San Francisco
• http//www.ritzcarlton.com/html_prop/destin.asp?Pr
  operty_ID18PageNo25
• b. Dallas Historical Society
• www.dallashistory.org

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Demonstration Packages

• I was able to download the 30 days free
  evaluation copy disk and the facility schematics.
• A. Unfortunately I was not able to learn much
  from those two above. The free evaluation copy
  only had word description of how to use the room
  viewers with an example to apply. It asked for
  the main file and I was not able to find it so
  could not follow its procedures.
• B. There were no visuals to follow so took a
  lot of time and difficult to follow.

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Demonstration Packages

• C. I downloaded the facility schematic but was
  not able to open. Once I downloaded and pressed
  the finish button, it returned to the first page
  of the place that I tried to download.
• Download is able at first page of the TimeSaver
  homepage under download.
• http//www.timesaversoftware.com/fscalifornia.html
  
• www.timesaversoftware.com

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Technology

• TimeSaver can use the 3D or other visual features
  for its users to easily visualize its result as
  well as to website users.
• It can Upgrade on its product regularly and also
  promote about its upgrades.

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Resources

• http//www.timesaversoftware.com
• www.meetingmatrix.com
• Article How to evaluate world wide web site,
  www.ill.cornell.edu//library/reference/guides/lui/
  web_eval.htm
• Textbook chapter 9 Hotel Sales and Food Service
  Catering Applications

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Key Learning Points

• Even with the limited knowledge about the meeting
  plan, meeting plan is possible with the help of
  software like TimeSaver.
• How important it is to get feminize with the
  internet and computer to work in this industry.
• Even with many software in the market, it is
  important to choose one that is useful to you and
  one that you can use easily.

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Key Learning Points

• Learned what TimeSaver is and how it is used in
  the industry.
• Was not able to implement from the download but
  gained basic idea about how it would work in the
  real life.
• TimeSaver can be useful for smaller companies and
  individual planners.