FACULTY PROMOTION REVIEW

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FACULTY PROMOTION REVIEW

• Format for Promotion Review Portfolio KCTCS
  Faculty Hired 2004 and thereafter all other
  full-time faculty who select this criteria

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Promotion Review Portfolio Preparation

• This presentation is designed to assist you in
  preparing a successful portfolio for promotion.
• You should have copies of the promotion
  guidelines.
• You can access the guidelines on
  http//www.kctcs.edu/academicaffairs/

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• It is highly recommended that each candidate have
  a resource person who has successfully gone
  through the promotion process.
• During your promotion sequences from Instructor
  to Professor it is recommended that you begin
  saving documentation to support your portfolio
  content.

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Instructions Use this format to assemble your
promotion review portfolio.

• Use a three-ring binder with tabs identifying
  each section required.
• Provide clear, legible copies of documents.
• Information should be from the last three
  academic years (July 1 to June 30), which
  includes the current academic year.

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• Information may be supplemented with significant
  activities and achievements from prior years.
• All listings should be in reverse chronological
  order.
• Clarity, organization and consistency in your
  portfolio will assist teams in making a positive
  outcome.
• Verification must be included where indicated.

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• All required components of the portfolio must be
  included or addressed.
• Eligibility for the year of promotion will
  include the current academic year. (You can
  count the year in which you apply.)

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Portfolio Format
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I. COVER SHEET

• Your Name
• Name of the College
• Promotional Rank for which you are being
  considered

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II. VITA

• Include a copy of your vita/resume.
• Personal Information
• Education
• Professional Certifications, Registries,
  Licensures
• Experience

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A. Personal Information

• This should include your personal information
  such as
• Full name
• Current Rank
• Rank Dates to include
• Initial appointment to faculty
• Appointment to Assistant Professor
• Appointment to Associate Professor

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B. Education

• List colleges, universities attended, locations
  and dates degrees awarded, dates, major(s).
• Provide the number of graduate credit hours in
  teaching or related subject areas above your
  degree.

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C. ProfessionalCertifications, Registries,
Licensures

• Provide organization and dates for all held.

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D. Experience

• Position
• Dates
• Responsibilities

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III. TRANSCRIPTS

• Provide CLEAR copies of official transcripts from
  each institution attended.
• Provide copies of current certificates, licenses,
  and/or registries. (Identification numbers may be
  removed from copies.)

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IV. PHILOSOPHY

• Summarize personal philosophy concerning your
  work as a faculty member.

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Philosophy

• When writing your teaching philosophy you might
  want to include the following
• What is the key to a successful instructor?
• What is a good learning environment?
• Who are psychologists, theorists, or educators
  who have contributed to your philosophy?
• How does your philosophy mesh with the overall
  mission and goals of KCTCS?

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PERFORMANCE PLANNING AGREEMENTS

• Provide copies of the current performance
  planning agreement and of the previous two years.

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VI. INSTRUCTION

• Provide a narrative summarizing activities in
  this area.
• Elaborate upon activities that demonstrate
• Quality teaching
• Teaching innovations
• Or experimental techniques of instruction

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Instruction (cont)

• Credit and Developmental Instruction
• Provide a list or table of academic and/or
  developmental credit instruction activities for
  the current and previous two years.
• List the courses taught each term
• Credit hours
• Summaries of student evaluations

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Instruction (cont)

• CEU Instruction
• Provide a list of CEU credit instruction
  activities for the current and previous two
  years. Include
• CEU courses taught
• Number of CEU credit hours awarded
• Number of participants
• Brief description of course
• Summaries of student evaluations of CEU
  instruction

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Instruction (cont)

• The following may be provided to further
  demonstrate excellence in teaching
• A sample course syllabus to demonstrate
  innovative course structure or methodologies of
  instruction
• Copies of classroom observations

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STUDENT GUIDANCE AND ADVISING

• Provide a narrative of all guidance and advising
  activities for the current and previous two
  years.
• Include activities pertaining to
• Assigned advisees
• Unassigned advisees
• Include activities relating to
• Career counseling
• Testing services
• Non-credit students
• Other counseling services

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INTERNAL SERVICE (INSTITUTIONAL SERVICE)

• List all internal service activities for the
  current and previous two years.
• Include a brief description of active
  participation
• Include supporting documentation
• Letters from committee chair(s) or member
• Committee evaluation instrument
• Committee minutes

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INSTITUTIONAL SERVICE

• KCTCS Administrative Policies and Procedures
  (2.5) defines institutional service as
• evidence of effective participation in college
  activities appropriate to the growth and
  viability of the institution and education
  programs therein
• Activities may include, but are not limited to
• Committee involvement, workshop facilitation,
  continuing education, development of new program
  proposals, program accreditation, recruitment and
  marketing, grant proposal preparation, and
  mentoring of new faculty.

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IX. EXTERNAL SERVICE (COMMUNITY SERVICE)

• List all external community service activities
  for the current and previous two years.
• Include
• A brief description
• Supporting documentation
• Brochures
• Programs
• Letters

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Community Service

• KCTCS Administrative Policies and Procedures
  (2.5) states that community service might include
  such activities as
• Serving on community boards, foundations,
  committees, commissions
• Workshop facilitation
• Continuing education or customized industry
  courses
• Forums and community meetings
• Delivering lectures or seminars
• Arranging fine arts, cultural and recreational
  events
• Professional assistance
• Working with K-12 schools

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PROFESSIONALDEVELOPMENT

• Give a brief narrative about the importance of
  professional development, continuous improvement,
  to your working/teaching responsibilities.
• In the narrative, refer to those activities in
  which you have participated in the current and
  previous two years.
• Include workshops, conferences/institutes, and/or
  courses taken that enhance your job performance.
• Attach supporting documentation

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PROFESSIONAL DEVELOPMENT

• KCTCS Administrative Policies and Procedures
  (2.5) states
• The demonstration and evaluation of the
  professional activities and service of a faculty
  member shall be based upon evidence of
• Professional growth
• Development in areas of primary responsibility

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EDUCATIONALLEADERSHIP

• Provide a list and a brief description referenced
  to the appropriate evaluation and planning
  document (PPE/DOEA). Include
• College
• Division
• Program
• Area
• Discipline
• System
• Or other administrative responsibilities

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Education Leadership (cont)

• Attach documentation
• Appointment letters
• Certificates
• Evaluations
• Submit examples from the current and previous two
  years.
• Summary results of any evaluations

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EDUCATIONAL LEADERSHIP

• KCTCS Administrative Policies and Procedures
  (2.5) states
• The demonstration and evaluation of the
  educational leadership and service of a faculty
  member shall be based upon evidence of
• Effective participation in activities appropriate
  to the formation of education policy and faculty
  organization
• Effective performance of administrative duties
  where applicable
• Recognition of educational leadership

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PERFORMANCE EFFECTIVENESS

• Provide a copy of your Annual Faculty Performance
  Review Rating for the current and previous two
  years.
• The college president will provide a list with
  the number of faculty in each performance review
  category at the college for the current and
  previous two years.
• Provide copies of any documentation relating to
  progress toward tenure (Second, Fourth or Fifth
  Year Reviews).

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LETTERS OF EVALUATION

• Include letters from the following in the order
  indicated
• President of the College
• Division Chair (If the division chair is being
  considered for promotion, the chief academic
  officer writes the letter.)
• College Advisory Committee on Promotion (CACP)

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LETTERS OF EVALUATION (cont)

• Six (6) or more letters including at least all
  associate and professor division members located
  on same campus (letters should be addressed to
  and sent to the college president)
• For librarians and counselors, the six (6)
  letters shall include their discipline colleagues
  with at least Associate and Professor rank.

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ADDITIONAL INFORMATION

• Provide additional information which you believe
  may be of assistance to the committee in making a
  recommendation.
• such as special awards, Whos Who, Peer
  Evaluations

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APPENDIX

• optional

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Key Dates

• January 2-February 2, 2009
• Annual performance evaluations for promotion
  candidates
• February 3 March 2, 2009
• College Advisory Committee on Promotion review
• March 16, 2009
• Recommendations due from college president/ceo,
  either affirmative or negative regarding
  promotions in rank for Associate
  Professor/Librarian II and Professor/Librarian I.
• Second Week of April
• KCTCS Senate Advisory Committee on Promotion
  meets.
• May 1, 2009
• Individuals being promoted locally to rank of
  Assistant Professor/Librarian III and term
  contract faculty (all ranks) notified and copy of
  letter sent to Chancellors Office by this date.