13th Annual Kick-Off Meeting Fall 2006

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13th Annual Kick-Off MeetingFall 2006

• September 20, 2006
• Office of the Registrar

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Mission Statement
The Office of the Registrar establishes and
maintains the academic records of the university
and provides students with the enrollment
services necessary to attain their educational
goals. We support the mission of the University
by providing accurate, responsive, respectful
service through the continual development of our
staff, policies, procedures, and technology.
We promote an atmosphere of open communication
and mutual support where effort, creativity, and
growth are encouraged and acknowledged.
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Agenda

• 845 Welcome
• 900 Registrar Website
• 920 Degree Audit
• 1000 Break
• 1015 Catalog, Course History
• 1030 eGrades, newGOLD
• 1045 Anncmts Questions
• 1115 Closing

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Registrars Website

• Online MCA link
• Other Staff and Faculty Resources
• General Catalog
• 2006-2007 online Catalog posted
• 2007-2008 narrative and course copy
• Hibernation report
• Links from your dept websites

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Degree Audit

• New Project Organization
• College and acad dept advisors
• 1-page Profiles
• Prerequisite Checking
• Recent Focus Credit Memos

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Credit Memos

• New Credit Memo Process in Admissions
• Starting Oct. 3, working on current backlog
  (approx. 1000) using new features
• Will add notes
• Will mail printed Credit Memo to students (rather
  than hand-written)
• Will not send copies to Colleges, Departments and
  Registrar
• They can look in AAA for a Credit Memo at
  advising time
• Admissions will then work on large backlog of
  Credit Memo work for students here since F02
  (put paper credit memos into DARS)

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Credit Memos-AAA

• New Credit Memo view in AAA for Staff
• Credit Memo viewable as soon as Admissions
  processes it
• Notes feature
• Review of Other AAA features
• Summary view all Institutions and exams
• History view all courses and exams, including
  UCSB work
• Column sorts, multiple sorts and filters
• Training Workshops

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• BREAK ?

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Online Catalog

• Charge to Catalog Committee
• Oversight process for content
• Transition plan for discontinuing paper
• Identify user groups and their needs
• Identify contract components
• Determine impacts of related initiatives
• GOLD, Degree Audit, Online Proof Process
• Learn from others
• Strategies for success
• Risks

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Course Offering History

• What it contains
• Public access
• Integration into GOLD

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eGrades

• TA access
• General principle for confidential data restrict
  access to those who need it.
• Many (most?) TAs dont do grades.
• Permission is by Course ID (not by Quarter or
  Primary)
• Default according to previous usage
• Grading Coordinators capability
•  Grade change reports

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New GOLD

• Background
• Current features
• Schedule
• Grades
• Messaging (Acad Integrity Message)
• Feedback
• In Progress
• Registration information
• Find courses
• Add/Drop/Switch/Modify
• Course Detail
• Emulate capability

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Announcements

• Perm Numbers
• Alternatives Considered
• Plan
• 900000s this time next year
• Reusing for Fall 2009 (maybe earlier)
• New SIS likely add a digit or two
• Major change reports
• Check routinely and request/forward files

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Training Workshops

• Credit Memo
• Several in early mid October
• Online Master Course
• STAR extracts into Excel

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Mission Statement

• continual development of technology in support
  of improved service
• atmosphere of open communication and mutual
  support where effort and creativity are
  encouraged and acknowledged

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In Appreciation

• All of you patience and support
• DARS workgroups
• Online Catalog initiative
• Raffle
• 2 hours of our time
• Systems STAR, eGrades, AAA, MCA
• Tools powerpoint, excel

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• Questions ?