Open Text Ottawa Seminar 09/22/99

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Trends in Records Management "Electronic
Recordkeeping Systems - Simplified Solutions over
Complex Infrastructures"
Renee Couture March 29, 2000
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Who is iRIMS

• Formerly PSSoftware, Acquired by Open Text
  August 1999
• Founded in 1986, 35 persons in business unit
• Headquarters Ottawa Ontario
• Markets US, Canada, Europe, Asia
• Vertical markets
• Government ( 80 Canadian Federal market)
• Pharmaceutical
• Financial
• Oil Gas

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Business Benefits

• Risk Management against audit/litigation
• 1997 Federal Court ruling
• Microsoft litigation
• Accountability for corporate information holdings
• Audit trail
• Compliant with federal/industry legislation
• Information sharing across the organization
• Avoid duplication

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Record vs Document Management
RM
DM

• Retention Disposition

• Work Flow

• Paper Electronic

• Version Control

• Storage/repository

• Classification

• Imaging

• Search and Retrieval

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Current Trends

• Simplified Solutions

• Integrated Environments

• The Web

• Auto- Classification, Auto-Filing

• Standards

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Simplified Solutions
Simplified Solutions are designed to deliver

• Uniform access to RM functionality to all
  applications including custom Databases

• Access to key RM functions across the web

• Higher-Level integration of service components
  and desktop applications

• Less Visibility to the End User

• Consolidated Access to entire repository

• Uniform retention and disposition

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Integration

• Corporate Desktop Applications

• Document Management Work Flow

• Operating Systems

• Unique or Custom Applications

• E-business transactions

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E-mail Integration
Ability to save/view ALL electronic and paper
documents through your Outlook Filing Bin
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The Web
Whats the big deal about RM on the Web?
IT departments love it because...
Easy to deploy, Scalable, Easy to
support Flexibility, high level integration, API
Good for Information Management because...
Universal Access e-communities, Knowledge
centers, sharing Corporate Intranets
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Auto Classification / Auto File
Automated Solutions include

• Third Party Applications

• XML

• Organization Charts

• Server based

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Pros and Cons
Pro
Con
Option
Expensive, difficult to set up, constant
monitoring
Thorough, transparent
Third Party
XML
Documents would need to be converted
Format Neutral, emerging e-business standard
Organization Chart
Constant up dates, and maintenance
Easier to implement, inexpensive, mirrors current
personal work space
Server Based
Most Transparent, easy to support, easy to
install,
Captures all information, privacy issues, may
require information weeding out
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RM Standards
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iRIMS Business Development Contacts
CONTACT US BY PHONE AT 888-252-8552
Colleen Francis ext. 3284 Director of
Sales Territory - Worldwide cfrancis_at_opentext.com
Laurie Murphy ext. 3280 Business Development
Manager Territory - Central US South East
US lmurphy_at_opentext.com Sally Plows ext.
3232 Business Development Manager Territory -
Western US Canada - B.C and Alberta splows_at_opent
ext.com Patrick Richardson ext. 3271 Business
Development Manager Territory - US Federal and
North East Us prichard_at_opentext.com
Robert Skanes ext. 3251 Business Development
Manager Territory - US Air Force, North East
US rskanes_at_opentext.com Cory Ottier ext.
3272 Business Development Manager Territory -
Eastern Canada - Mid US States cottier_at_opentext.co
m Kristine Haselsteiner ext. 3239 Business
Development Manager Territory - Europe North
East US khaselst_at_opentext.com Renee Couture ext.
3292 Marketing Manager rcouture_at_opentext.com
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Thank You
TM