Strategic Planning OVERVIEW

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Strategic PlanningOVERVIEW
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• The greatest danger for most of us is NOT that
  our aim is too high and we miss it, but that it
  is too low and we reach it.
• - Michelangelo

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What is Strategic Planning?

• Strategic planning is a disciplined effort to
  shape an organization according to the vision of
  its leaders by clarifying fundamental decisions
  and actions.
• The process of forming a vision of where the
  organization needs to head, convert that vision
  into measurable objectives and performance
  targets, and craft a plan to achieve the desired
  results.

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What is a Strategic Plan?

• A document used by an organization to align its
  organization and budget structure with
  organizational priorities, missions, and
  objectives.
• A road map that outlines the long-term goals of
  an organization or program and details how these
  will be achieved by adopting specific strategies,
  approaches and methodologies.

TIME
WVU School of Medicine Today
WVU School of Medicine Future
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Benefits of Planning 1/2

• Benefit 1 We will have a well-defined and
  sharply focused vision for our future success.
• Benefit 2 We will be proactive, rather than
  reactive in dealing with change that will impact
  the SoM.
• Benefit 3 We will have a well-defined action
  plan with detailed tasks to accomplish in order
  to reach our vision.
• Benefit 4 We will have everyone in the SoM on
  the same page and focused on the same direction.
• Benefit 5 We will have a higher percentage of
  probable success than without a plan.

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Benefits of Planning 2/2

• Benefit 6 We will develop action plans with a
  breakdown of tasks and due dates to achieve each
  goal we set. The percentages of probability will
  increase as we commit and carry out the strategic
  action plans.
• Benefit 7 We will have a method to be held
  accountable.
• Benefit 8 We will generate and witness
  motivation, enthusiasm and commitment among our
  management team members.
• Benefit 9 We will have a tool to make more
  strategic use of our resources.
• Benefit 10 We will have a tool to deal with
  personal agendas that may arise.

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Strategic Planning Process
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Strategic Priorities
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Strategic Plan Components

• Goals - provide general purpose and direction.
  They are the end result of ultimate
  accomplishment toward which an effort is
  directed. They generally should reflect perceived
  present and future need. They must be capable of
  being effectively pursued.
• Objectives are statements describing the
  results to be achieved by a program and the
  manner in which these results will be achieved
  over a specified period of time. Usually,
  objectives are linked to one or more program
  goals.
• Indicators - are measures. They indicate progress
  (or lack of) toward a result.

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If you cant measure it
you cant manage it!!!
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Workbook Components

• Priorities
• Goals Objectives
• Indicators
• Specific Targets
• Action Plans

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Planning Example 1/2
What outcome do we want?

• Priority Institutionalize an achievement
  culture
• Goal Attract and graduate high quality
  students,
• residents, and fellows
• Objectives Identify and implement mechanisms to
• enhance the recruitment of high caliber students
  into our
• undergraduate, graduate, and residency programs
• Indicator Matriculant GPA

How do we determine if we are/are not meeting our
desired outcome?
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Planning Example 2/2
What should our target measure be in order for us
to reach desired outcome?

• Specific Target Mean matriculant GPA will
  exceed national average
• Action Plan implement a recruitment strategy to
  increase the number of applicants applying to
  program. The more applicants the more to chose
  from!

What initiatives can we implement to help us meet
our target?
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SMART Goals

• S Specific
• M Measurable
• A Achievable
• R Result Oriented
• T Time Oriented

• Goals Objectives
• Indicators
• Targets
• Action Plans

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Break-Out Sessions
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Sessions Objectives

• For each strategic priority
• Agreement on goals objectives
• Agreement on targets indicators
• Additional action items (at least 5 per group)
• 2 to 3 goals objectives that should be elevated
  to WVUH/UHA/SoM plan

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Suggestions

• Groups are large so
• Listen
• Keep comments to a few sentences
• Encourage others speak
• Dont spent too much time on one category
• Dont get stuck on a topic document issue
  move on!
• Consider all campuses
• Consider ALL programs offered at the SoM

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Report Outs

• Concise!
• 15 Minutes!
• Four sections
• Goals Objectives (add, delete, modify)
• Targets Indicators (add, delete, modify)
• Action Plans (add, delete, modify)
• WVUH/UHA/SoM Goals Objectives (keep to 2 or 3)

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One More Thing

• To be successful
• Commitment
• Communication
• Incorporate in department planning