Neighbium- Apartment Accounting Software | Apartment Accounting

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Neighbium Technologies

• Cloud-Based Society Management Application

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About Neighbium

• Neighbium Technologies Pvt Ltd is started in
  December 2016 from Hyderabad, currently owning
  two more offices in Delhi and Pune.
• Neighbium helps residential societies to
  streamline activities and reduce overhead by
  providing well-defined workflows for routine
  tasks.
• The team includes experienced technology-driven
  individuals who worked for Microsoft, Nokia,
  Samsung, Symantec, and Aricent.
• The company has tie-up with Paytm, Mobikwik, and
  NPCI

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Key Features of Application

• Cloud-Based Platform- Accessible anytime,
  anywhere, Available on Android, IOS, and Web.
• Automated Billing and Online Payment- An
  auto-reminder for payment dues and Collection
  through top Payment Gateways like Paytm, UPI, and
  Mobikwik
• Automated Accounting- Accounting entries auto
  prepared and Financial statements readily
  available anytime.
• Action Centre- Admin and Residents will get a
  list of their pending tasks.
• Visitor Management- Members get the alert on
  mobile of expected and new visitors, when they
  enter the society
• Safe entry- Face detection feature, Biometric
  Support, and approval system, to ensure security
  at the gate
• Communication- Meetings, Secured Chat, Notices,
  Admin Alerts, Multilingual Support, Multi Time
  zone, and Helpdesk

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AWARDS RECOGNITION

• Best Value Software 2020 User
• Recommended Software 2020 under Apartment and
  Housing Society Software Category.

• Awarded under 2 categories
• Most Innovative Real Estate Technology Solution
  Providers 2019
• Best Cloud-Based Society Management Company 2019

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HOW IS MY SOCIETY DATA SECURED?

• Daily Automated Backup of Society Data on AWS
  Server

• We do not sell, trade, or otherwise transfer to
  outside parties your Personally Identifiable
  Information

• All data is stored in highly Secured AWS Data
  Centres

• All Payments transaction are secured using Secure
  Socket Layer (SSL)

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• Our Esteemed International Clients

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Society Challenges Neighbium Solutions
Challenge of unauthorised entry in the premises   Visitor Management helps with face recognition, IVR and approval systems.  
Communication with privacy   Communication can be done without sharing their contact details  
Manage Residents frequent problems like plumbing, repair, electricity, and water problem etc.   Online Helpdesk Support helps to raise such issues get timely solutions. 
To maintain the To do list related to society work   Action Centre will provide the list of all pending tasks to admin and residents  
Security of Society Data   The data is saved on secured AWS web server with 128-bit SSL.  
Booking Facility space is a critical and tedious area   Facility booking and payment are just a click away in our application  
Managing late payments and maintenance dues   Payment reminders sent, auto calculation of dues and payment by payment gateways  
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Society Challenges Neighbium Solutions
Enforcing society compliance e.g. rent agreement, police verification etc.   Admin can enable policies which will enforce compliance on tenants.  
Trouble in maintaining society accounts.   Accounting system with automated journals, GST ready, auto preparation of Accounting reports.  
Recurring Bills maintenance   Recurring invoices sent automatically on due dates to residents through Automated Billing Collections solution.  
Scheduling a meeting, tracking the discussions record and actions.   Society RWA meeting feature to schedule online/offline meetings, MOM to track agendas
Polls on certain issues.   Polls Management to create polls, take votes and opinions and end poll as per date time  
Announcements and Notices for residents.   Online announcement and notices reach through mails, SMS, and notifications to residents.  
Managing unauthorized parking issues   Sticker No. are allotted to Vehicles by admin to resolve disputes.  
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Key Modules

• User group Management
• Society Accounting Financial Reports
• Billing and Payment Collection
• Document Repository Society Compliances
• Society Meetings Management
• Digital Notice
• Vehicle/ Parking Management
• Society Polls
• Facility Booking
• Visitor Staff Management
• Society Helpdesk/Complaint Mgmt.
• Private Society / Inter-Society Chat

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Benefits Neighbium brings for your Apartment
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1 Society Data Management

• Gateway for managing Owners, Tenants, Vehicles,
  Income, Expenses, Late Payment from one place.
• Resident Account can be added, approved, or
  deleted.
• Assign Roles to Society Residents.
• Search on member data with easy filters.
• Manage Society Vehicles and allocate Parking
  Slots.
• Track payments from all Society Members.
• Management can enforce policies like rented
  apartments should provide a copy of the rent
  agreement, etc.

Gateway to manage everything from one place
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2 Society Accounting And Financial Reports
GST Ready

• Create Purchase order with approval process.
• Create Multiple Cash and Bank Accounts and
  ledgers.
• Quick Action Center for Recurring Transactions
  like electricity Bills, Water Tanker, Staff
  salary, contra entry, etc.
• Accounting entries Auto-prepared in the system.
• Generate audit related financial statements such
  as
• Receipt Payment
• Income and Expenditure
• Balance Sheet
• Pending Payments, Defaulters and Advance status
  reports.
• GST related reports like Input Tax credit
  Output GST.

No Accounting Background Required .
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3 Billing Payment Collection

• Resident get Reminders to Pay Maintenance dues
  every Month/Quarter.
• Members can Pay via traditional ways like Cash,
  Cheque, NEFT or pay via Payment Gateway (Credit
  card, Debit Card, Net banking, UPI, etc.)
• Configure Discount for Half-Yearly and Annual
  Payments
• Auto-Calculation of late payment for outstanding
  bills.
• Receipt is Auto-Generated on payment of bills.
• Approval process will be triggered if payments
  paid via Cash, cheque or Bank transfer.

Automate society billing, collections and
monthly maintenance charges.
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4 Document Repository Compliance

• All the society Supportive Documents can be
  stored in the Private Document Repository.
• Set Permissions to access society documents like
  Society policies, NOC, etc.
• Search and Download Society documents anytime, as
  per permissions given.
• Management can Enforce Compliance to Rented flats
  for submission of Rent Agreement and Police
  Verification Certificate.
• The system will Auto-Remind the member to submit
  the required document.
• Member will get the Reminder Mail and
  Notifications to upload the latest document when
  the document is about to expire.

Download and Access society documents anytime,
anywhere
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5 Meeting Management

• Management can Schedule Meetings with admins,
  committee members or with society residents.
• Minutes of meeting (MOM) can be recorded during
  the meeting.
• Auto-Translation of meeting agenda to recipient
  preferred language.
• Alerts and Reminders on meeting updates will be
  send to participants via SMS, Email
  automatically.
• Meetings can be Rescheduled or Cancelled.

Invite and Conduct General Meeting fast and
easy
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6 Digital Notice

• Management can Publish Notice to owners, Tenants,
  and all society Residents.
• Auto-Translation of Notice to recipient preferred
  language.
• Management can Attach documents
• Track the reachability by generating Read
  Reports.
• Management can Save the notice as draft.

Publish Notice and Reach all members
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7 Vehicle Parking Management

• Admin can manage the society Vehicles from one
  place and assign stickers to them.
• Admin can allot parking no. to the flats.
• Residents can add Vehicles to their flats.
• Manage Unauthorized parking.

Manage Society Vehicle from one place
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8 Society Polls

• Create polls with multiple options to be voted
  for Society Members on any topic, issues or
  Elections
• Poll Result will be anonymous, and it can end as
  per predefined timeline.
• Polls can be created only for owners, management
  committee and all.
• Reports can be generated with users selected
  choice.

Make your voice heart by participating in the
Society Polls
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9 Facility Booking

• Residents can see the availability and Book
  amenities online.
• Invoice of amenity charges will be
  Auto-generated based on duration of booking.
• Limit the number of booking by per flat or per
  user.
• Price, location and rules of usage of facility
  can be set.
• Management can see the booking history of all
  facilities and can download its report.
• Auto-cancellation of booking in case of
  Non-payment

Easy to use Resource Booking Interface
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10 Visitor Staff Management

• Staff attendance with Fingerprint and Face
  Recognition.
• Flat members can Search and Hire Staff in their
  Flat based on rating.
• No unauthorized visitor enters premises.
  Automated Alerts for overstayed visitors.
• Fast Entry for frequent visitors.
• Conduct Analysis/Reporting of visitor data.
• Get instant notification when a visitor/staff
  enters your premises.
• Maintain Social Distancing by leaving Delivery at
  the gate and collect using OTP.
• Invite Visitor and Share OTP to save time and
  effort of Gatekeeper.

Enhance the professionalism and reduce the
time effort to enrol visitors.
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11Society Helpdesk

• Residents can Raise Complaint privately on
  helpdesk and track its progress.
• Each helpdesk ticket has an Independent Chat
  Thread for quick discussion.
• Community Tickets can be created for common
  problems of society. It can be viewed by all
  residents.
• Tickets can be assigned to concerned team for
  resolution.

Central tracking of Complaints and Suggestion
from Society Members
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12 Private Society Chat

• Communicate with nearby societies

• Communicate with each other without sharing their
  contact details.
• Management and Flat member can chat privately and
  resolve issues quickly.
• Create chat groups of common interests.
• Subscribe/Unsubscribe to the existing chat
  groups.
• Share contacts, photos, smileys or videos over
  chat.
• Share Messages from WhatsApp to Neighbium App and
  vice versa.

• Share Files and Photos

• Discuss or challenge them on any sports event

Private Social Network for Society
Inter-Society Residents
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Thank You
In Association with Payment Gateway Partners