AOIS

1
AOIS

• An Introductory Overview

2
Key AOIS Features

• Document Management
• Oversight Documentation
• Workflow
• Custom Data Collection (Performance)

3
Who Will Use AOIS

• The Oversight Organization
• For easy access to all documents
• For documenting oversight
• For workflow automation
• Users at the schools
• For easy access to their documents
• For monitoring their compliance status
• To provide secure off-site document storage

4
AOIS Users continued

• Educational Service Providers
• Documents their oversight program
• Documents an audit trail related to compliance
  items
• Treats every school in the same manner
• State Departments of Education
• For all of the same reasons

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AOIS FeatureDocument Management
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Document Management

• Documents can be in any format
• Scanned or faxed documents
• Microsoft Word and Excel
• PDF format

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Document Management

• Document submission
• School secretary handles
• Its easy
• Fax it
• or
• E-mail it
• Corporate Computer does the tagging and filing of
  your documents.

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Document Management

• Document retrieval is easy
• Select a school
• Select the folder
• View the document in AOIS or
• Download the document for local use or printing

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Choose the Documents dashboard
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Choose a school
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Documents are filed in folders.
Choose a folder
Select the document
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Faxed or scanned documents display in the Image
Viewer.
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Document Management

• Document search capabilities
• Search for documents of a specific type
• Search for documents containing words or phases
• Search for documents by year
• Search for documents by school
• Combine parameters to narrow the search

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Choose the Document Search dashboard
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Enter search parameters
Choose from the results
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Typical Documents Stored in AOIS

• Board meeting minutes
• Board director information
• Documents submitted to the state
• Contracts
• Leases
• Teacher Permits and Certifications
• Criminal Background Checks
• School Calendars
• School Budgets, Financial Statements and Audits

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AOIS FeatureCompliance Management
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Compliance Management

• AOIS administrator sets dates
• Oversight users will monitor compliance of all
  schools
• School users can view their submission
  requirements and their compliance status

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Compliance Management

• Setting compliance dates
• The AOIS Administrator in the oversight
  organization sets the due dates
• Due dates are set for document types
• Due dates can be set for all or a single school

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Master Calendar due dates that apply to all
schools
Set up or edit a due date
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Due dates can also be for a single school
Set up or edit a due date
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Compliance Management

• Monitoring Compliance
• The Master Calendar shows all due dates
• The School dashboard displays current
  compliance status
• Drill down for detailed compliance status
• School users see only their schools compliance
  status

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Select the Home dashboard
The Master Calendar displays all due dates
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The School Selector uses stop lights to
summarize compliance status of schools
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Use the School dashboard for compliance details
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Select a school
Compliance History show the compliance status of
every document
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AOIS keeps track of all compliance problems
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School Notes provides a place to document and
track issues
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AOIS Feature Business Process Automationusing
AOIS Workflow
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AOIS Workflow

• Automates how a document is processed
• Not all documents require a workflow process
• Suitable when people have different oversight
  responsibilities
• Example One person is responsible for school
  finances and another is responsible for board
  activities

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AOIS Workflow Benefits

• Eliminates paper documents
• Instant notification when a document is received
• If there is a business process that involves
  multiple people, workflow can automate it
• Provides a way to escalate problems

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AOIS Feature Custom Data Collection
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Custom Data Collection

• Corporate Computer can customize AOIS to collect
  data on or about schools
• Data collection can be integrated with AOIS
  Workflow to automate data collection
• Custom reports can be created to view the data

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Custom Data Collection Possibilities

• Financial data
• Student enrollment data
• Board director data attendance statistics
• NCLB data
• Student test data
• Teacher data
• Data is typically collected annually to be able
  to do trend analysis

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Summary
36
Review

• Who uses AOIS?
• Oversight organization
• School personnel
• Educational Service Providers
• State Department of Education

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What Does AOIS Do?

• Document Management
• No more misfiled or lost documents
• Oversight
• Documentation for each school
• Workflow
• automatically moves documents to the proper
  person along with best practices check sheets
• Custom Data Collection

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Current AOIS Clients

• Charter School Authorizers Schools
• Central Michigan University 57
• Ferris State University 20
• Lake Superior State University 7
• Northern Michigan University 5
• Fordham Foundation 16

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The Next Step
Set up an Internet demonstration
Contact Larry Brannan Corporate Computer,
Inc. 616-988-3202 lbrannan_at_corpcomp.com www.aois.u
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