California Healthy Kids

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California Healthy Kids California School
Climate
Survey Administration Training

• Healthy Schools Data
• Collection System
• 2009/2010
• 1-888-841-7536

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Todays Highlights

• The Websites
• CHKS Overview
• School Climate Survey Overview
• Administration Process
• Whats new!

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The Website

• The Survey
• How do I sign up?
• Download Surveys
• Custom Modules
• Overview
• Benefits
• Requirements
• Fee Schedule

Tools Free Workshops Guidebooks Parent
Consent Instructions PowerPoints MOU
Reports Search for CHKS reports Getting CHKS
results State National Data Report Narratives
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Healthy Schools Data Collection System

• A comprehensive health-risk and resilience data
  collection system
• Customized to meet local needs
• Full-service regional Technical Assistance
• Pre Survey, Ongoing, Next Steps.
• Mandated by CDE
• Every 2 years (grades 5, 7, 9, 11, NT schools)
• District, charter and private schools

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CHKS Survey Versions

• School-level version
• Elementary (Grade 5)
• Middle schools (Grade 7)
• High school (Grades 9, 11, NT)
• Languages
• English
• Spanish
• Bilingual English/Spanish
• Others available via Listserv

Separate answer sheets and survey
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CHKS Survey Content

• Core Module (Required)
• Risk Resilience
• Demographics
• Resilience Youth Development (external assets)
• ATOD use, attitudes, and perceived norms
• Violence and safety

Wording, content and length change between Grade
5 Core, MS and HS Core
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CHKS Content (continued)

• Elementary
• Complete the Core
• and possible 4 questions from DASM
• Secondary
• Complete the CORE
• Plus any additional Modules B-H
• B - RYDM (Resilience Youth Development -
  Internal
• C - AOD Use
• D - Tobacco Use
• E - Physical Health
• F - Sexual Behavior
• G- Custom Module (differs by school
  district/county)
• H- DASM (District After-School Module)

Under Download Surveys on website
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Customizing Your CHKS

• Modify sample size or design
• Administer annually
• Administer pre/post to program participants
• Add custom questions - Module G
• Existing questions from other modules
• Questions can be customized to suit your school
  program, etc
• Under Custom Module on the website

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Active Consent

• MUST be used in grades below seven
• No child can be surveyed without written
  permission from the parent
• The challenge with active consent is ensuring
  that parents receive and return the forms to the
  school
• With active consent, the teacher is the key
• Provides extra protection against surveying a
  student whose parents do not not approve

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Passive Consent

• Optional for 7th grade and above, must do active
  for 5th grade
• Written notice is sent to parents about the
  survey, who in turn notify the school if they do
  NOT want their child to participate
• The challenge with passive consent is ensuring
  that parents are fully notified
• Need District Board policy
• With passive consent, the school-level contact is
  very important

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CDE Guidelines Assessing Data Representativeness

• Minimum 70 returned consent forms (active
  consent)
• Minimum 60 useable answer sheets
• If you sample
• Appropriate class subject or period
• 100 of classrooms participated
• 100 of selected schools participate

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California School Climate Survey

• Districts MUST administer the CSCS
• In all schools completing the student survey
• To all certificated staff working grades 5-12
• Especially, all personnel working the
• areas of health, prevention, and safety
• Encourage staff participation to at least 60

Staff participation is VOLUNTARY
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Goals

• Assess learning and teaching environment
• Identify key barriers to learning, guide school
  improvement efforts
• Link health/prevention programs to curriculum
  instruction
• Help close the racial/ethnic achievement gap
• Help address the states teacher retention problem

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Comparison of Staff Student Data

• Are staff perceptions consistent with student
  self-report?
• Perceived problem to school from student
  behaviors vs. what is occurring
• Staff-student relationships vs. RYDM school asset
  and connectedness scales
• School Safety
• What does the CSCS tell you of factors that may
  explain student reports of low school
  environmental assets and connectedness?
• If staff perceptions are out of line, what can
  you do to raise awareness?

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Core CSCS Topics

• Staff-student relationships
• Student risk behaviors (staff perceptions)
• School connectedness and external assets
• Parental involvement
• After School Program and Student Assistance
  Programs
• Efforts to reduce risk factors
• Resources available to students
• Staff and student safety

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Learning Supports Module Overview

• School services, resources, and policies related
  to student behavior, health, and overall climate.
• Discipline enforcement
• Extent of youth development, health, AOD,
  character ed, violence, and harassment programs
• Resources for safety and prevention prevention
  priorities and professional development
• School-community collaboration
• For practitioners with health, prevention,
  safety, and counseling responsibilities

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How the CSCS Works

• Sign up for the CSCS when you sign up for the
  CHKS
• Online survey given in same time frame as CHKS
• You will receive survey instruction sheets for
  staff that include single logins and passwords
  per site
• Logins are valid for a 30-day survey window
• Monitor response rates and get reports online
• CHKS Staff will help coordinators monitor
  response rates and provide feedback during the
  30-day survey window

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Sample Login Page
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Online Reporting

• District coordinators go to the CSCS website _at_
  www.wested.org/climate
• Enter your assigned Coordinators login and
  password to access results only
• Coordinators will access reports by
  district/school type and school level

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New CSCS Reports

• New printed reports posted on the CSCS website
• Modeled on 2004-06 statewide report (Austin
  Bailey 2008)
• Organized by subject matter
• Includes narrative discussion of significance of
  survey questions

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Customizing Your CSCS

• Add custom questions
• School improvement
• Program evaluation (identify problems and
  barriers)
• Take two surveys at once by adding another staff
  survey to the end of the CSCS
• Modify design and analysis
• Administer annually
• Pre and Post tests
• Ask for Comparison of CHKS CSCS results

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First Steps for Administering the CHKS

• Select
• Survey modules and items
• Dates
• Classrooms
• Choose a consent option Passive or Active
• Confirm school board consent policy
• Develop, distribute and monitor letters to
  parents
• Make the survey available to the public (Front
  office hard copy, School website, District
  website)

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Call Your Regional CHKS Center

• Contact your CHKS Regional Coordinator
  888-841-7536
• Submit (MOU) Memorandum of Understanding
• Request answer sheets and materials
• Begin District Purchase Order process
• Answer sheets will be sent in transmittal
  envelopes
• CSCS materials will be sent via mail or email

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Train and Inform Staff

• Decide teacher, staff or outside proctors
• Review Instructions
• Via website Tools then Instructions
• Vary by consent type
• Include logs for tracking consents
• Include Proctor Script Assurance of
  Confidentiality
• Make sure everyone is familiar with consent
  procedures and
• all materials especially the Transmittal
  Envelopes.
• Explain the CSCS and 30-day survey window

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Conduct Survey

• Finalize who can/cant take the survey
• Distribute CHKS materials
• Conduct surveys and make-ups
• Return answer sheets (no later then June 15th)
• Submit ASRC (Answer Sheet Return Checklist)
• Receive district CHKS report (8weeks)

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Review Responsibilities

• Local site coordination and survey scheduling
• Distribution, collection, tracking of parent
  consent forms
• Printing of surveys
• Staff training
• Mailing of answer sheets to the local CHKS center
• Receive, read and understand the report
• Spread the word about the results at local level
• Provision of data for aggregated state dataset

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Basic Services Provided

• Master copies of all materials
• Surveys
• Parent Consent Forms, Guidebooks, MOU
• School, Proctor, Teacher Instructions
• Answer sheets and classroom transmittal envelopes
• Data Scanning, analysis, and district reports
• Technical Assistance including
• Phone consultation and monthly trainings
• Survey planning and sample selection
• Consultation on obtaining local buy-in and
  increasing return rates
• Assistance in interpretation of survey results
  and the data reports

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Basic Fees

• CHKS 30 cents/student in the sample plan
• This price is based on the target sample (either
  enrollment or randomized sample) NOT the
  resulting number of students taking the survey
• CSCS Free if done online at the same time as
  the CHKS

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Reports on Website

• Since November 2005 all KEY FINDINGS have been
  posted
• Starting November 2007 all MAIN REPORTS will be
  posted along with the KEY FINDINGS
• Under Reports on website
• Search for reports by county/distirct

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CTAG Special Reports

• Information from the CTAG module will enable the
  California Department of Education to
• Collect and provide local data and support
  materials to LEAs to
• guide their CTAG efforts and
• Improve understanding of problem by analyzing and
  reporting on
• CHKS/CSCS data related to CTAG statewide.
• Districts that administer the CTAG module will
  receive a special report that displays all
  questions on the core by racial/ethnic groups.
• A copy of the special report will be sent to the
  district coordinator, the Title I director and
  the district superintendent

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Migrant Education Special Report

• The Migrant, Indian International Education
  Office (MIIEA) requested that special CHKS and
  CSCS reports be developed and disseminated.
• Districts will automatically receive a student
  level report that compares self-identified
  migrant students to non-migrant students.
• Districts will also receive a CSCS report
  comparing staff and teachers who provide services
  to migrant students to staff and teachers who do
  not.
• Special reports will be automatically sent to the
  district coordinator and the superintendent. In
  addition, these reports will be posted on the
  MIIEA website.

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Special Education Special Report

• Provides data to better understand issues
  involving
• Meeting the needs of students with Individualized
  Education Programs (IEPs)
• Recruiting and retaining special education
  instructors - a major barrier to meeting students
  needs.
• Districts will receive a CSCS report comparing SE
  staff with other district staff.
• Special reports will be automatically sent to the
  district coordinator, the superintendent, and the
  SE district coordinator.