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OAKS Test Administrator Training2008-2009
Oregons Assessment of Knowledge and
Skills Oregon Department of Education Office of
Assessment and Information Services
Version 1 Updated 8/22/08
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Goals for Training

• Standardize test administration statewide for all
  students
• Ensure test validity fair testing for each
  student
• Continue to reduce the number of test
  improprieties
• Improve accuracy of student test data
• Increase test security and student
  confidentiality
• Make administration of Oregon assessments more
  efficient for you and your students
• Become a qualified Test Administrator

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Test Administrator Requirements

• Test Administrators are required to read and
  understand Parts I VIII of the 2008-09 Test
  Administration Manual and Appendices A, D, E, Q,
  R, T of the manual, as well as all appendices
  pertaining to those specific assessments which
  the Test Administrator will be administering.
  www.ode.state.or.us/go/tam
• Test Administrators are required to sign the
  Test Administrator Assurance of Test Security
  Form and return to your District Test
  Coordinator. www.ode.state.or.us/go/testsecurity

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Resources

• Whats New in the 2008-09 Test Administration
  Manual (www.ode.state.or.us/search/page/?499)
• Testing Schedule (www.ode.state.or.us/teachlearn/t
  esting/oaks/testschd_0809_final.pdf)
• Test Administration Readiness Checklist
  (www.ode.state.or.us/search/page/?499)
• OAKS Online User Guides and Training Site
  (www.ode.state.or.us/search/page/?391)
• ODE Provided Resources Formula Sheet, Periodic
  Table, Graphic Organizers, Guide to Revision
  (www.ode.state.or.us/search/page/?486)
• Contact information - Use Regional Assessment
  Support ESD Partner help desks for answers to all
  your assessment and accountability related
  questions (www.ode.state.or.us/teachlearn/testing/
  oaks/esdpartners0809.pdf)

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Your Roles and Responsibilities

• Preparations for Testing
• Test Security Student Confidentiality
• Test Administration
• Completing the Testing Cycle

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Test Administration Readiness

• Tests MUST only be administered by personnel who
  have received proper training, reviewed the
  appropriate portions of the Test Administration
  Manual (TAM) AND have signed an Assurance of Test
  Security Form.
• Determine which tests students need to take (Part
  V of the TAM). Remember to check IEPs and 504
  Plans check for necessary test accommodations.
• Ensure a secure testing environment. Examine the
  environment for posters, charts or other items
  not included in the Allowable Resources Table.
• Remember sample tests are available for OAKS
  Online and OAKS Paper/Pencil. This gives
  students an opportunity to become familiar with
  the test and it gives TAs an opportunity to
  practice test administration as well.

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Test Administration Readiness Cont.

• For OAKS Online
• Review appropriate OAKS Online User Guides
• Ensure that the OAKS Online Secure Browser is
  available on each computer
• Locate the following information for each student
  you are testing
• SSID (Ensure that your SSID information is
  accurate)
• Student Legal Name
• Students Enrolled Grade (TAs should verify the
  grade level of the test that students are
  presented with)
• Set up a Test Session (for details see the OAKS
  Online Users Guide)

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Test Administration Readiness Cont.

• For OAKS paper/pencil
• Identify individual students that would benefit
  from paper/pencil tests, notify DTC so they can
  order materials for those students
• Braille and Large Print tests must now be ordered
  through your DTC
• On the day of testing, ensure that each student
  has the appropriate test booklet and answer sheet

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Student Readiness

• Familiarize students with test format by allowing
  them to take Sample/Practice Tests
• Explain to students that the purpose of the
  assessment is to measure your current progress
  on state content standards and remind them that
  I cant help you with reading passages, test
  questions, test answers or formulas
• Encourage students to do their best
• Be prepared that students may have an emotional
  reaction after being presented with their test
  score

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Accommodations Modifications

• Accommodation Modification tables can be found
  in Appendix Q R of the Test Administration
  Manual
• Modifications
• A modification is a substantial change in the
  standard administration of a test
• Scores obtained under modified conditions count
  as non-participants in calculations of
  participations
• Modifications should be specified in students
  IEP
• Accommodations
• An accommodation is a change in how a test is
  presented to or responded by a student
• Is considered standard administration and
  students have the opportunity to meet or
  exceed standard
• An accommodation offered to a student should be
  consistent with support provided during
  instruction

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Test Security

• Security procedures are designed to protect the
  integrity confidentiality of assessment
  questions, prompts and problems that are not
  released for public use the security of these
  assessment materials is necessary so they can be
  used in later years to measure trends in
  performance.
• Test Administration procedures are to assure
  consistent statewide test administration.
• All test items, test materials, and student-level
  information, both for online and paper tests, are
  secure documents and must be appropriately
  handled. Secure handling must protect the
  integrity, validity, and confidentiality of
  assessment questions, prompts, and student
  results.
• Test irregularities do not always improve student
  scores.
• Breaches of security, whether through
  carelessness or intentional mishandling of test
  materials, could jeopardize licensure for
  certified and administrative staff.

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Student Confidentiality

• Individual student results must not be made
  public. Student test materials/reports MUST NOT
  be unnecessarily exposed so that students names
  can be identified with student results.
• Any misuse of a students SSID number is a breach
  of student confidentiality.
• SSID numbers are intended to be secure and MUST
  NOT be associated with a students names and/or
  left in an unsecured place.
• SSID numbers associated with student names and
  others identifiers MUST NOT be sent in an email.

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Test Security

• OAKS Paper/Pencil
• All materials must be securely handled and stored
  in accordance with Part IV of the TAM
• All individuals who have access to testing
  materials must sign an Assurance of Test Security
  Form
• Test Administrators should be given test
  materials on the day of the test administration
• Test Administrators should return test materials
  to the School Test Coordinator the same day as
  the test administration

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Test Security

• OAKS Online
• Only students may log in to their OAKS Online or
  ELPA testing session. Test administrators or
  other staff or volunteers may not log in using a
  students SSID except when helping a student who
  is having problems logging in.
• All printed passages or scratch paper must be
  shredded immediately after the test session.
• Student information (SSID, name, test scores)
  must remain secure at all times.
• Examples of Testing Improprieties from 2007-08
  can be found at www.state.or.us/go/testsecurity

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Test Security

• Testing Environment (OAKS Online or Paper/Pencil)
• See 2008-09 Test Administration Manual for
  allowable resources, posters, charts
• Ensure students are using only allowable
  resources and all other materials are
  inaccessible to students or confiscated by Test
  Administrator
• Visual barriers and adequate spacing between
  students
• Test administrator MUST actively monitor the
  testing session
• No electronic devices that allow communication
  among students or the photographing of test
  content

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Printed Passages Test Security

• Do not photocopy, digitize, or enlarge passages
• Each passage must be securely disposed after each
  SESSION
• Test Administrator will be approving printing
  requests
• Test Administrators must not remind or prompt
  students to print passages during a test session
  (unless required by IEP or 504 plan)

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Test Security

• Reporting a security breach
• All potential test improprieties or
  irregularities must be immediately reported to
  the DTC, even if you are unsure of the exact
  situation.
• DTCs must then submit an initial report for all
  potential test improprieties or irregularities to
  ODE within one day of learning of the potential
  test security breach. DTCs must submit their
  initial report electronically using the form
  available at http//www.ode.state.or.us/go/testsec
  urity. DTCs should e-mail the completed form to
  Holly Edwards, Security Coordinator for Test
  Design and Administration, along with any
  additional documentation.
• Based on the initial report, ODE may request
  further investigation by the DTC, in which case
  the DTC must provide results to ODE within 30
  days. In regard to any potential teacher or
  administrator violation, DTCs will work within
  district policy rules established by TSPC.

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Policies

• Modified and partial assessments will count as
  non-participants in calculations of
  participation. 
• For OAKS Online, test resets will not be allowed.
  Any assessment administered will count as one of
  the three test opportunities available to
  students even if it was modified in error.
• Targeting down is not allowed.
• Targeting up is allowed. However, 8th graders
  must take the 8th grade test. They can take the
  10th grade as well.
• To count as a partial test, students must submit
  paper/pencil
• OAKS Paper/Pencil tests are available to
  individual students on IEPs or 504 plans and
  individual students documented by the District.

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OAKS Online Test Administration

• User Guides are at www.ode.state.or.us/search/page
  /?391
• Visit www.oaks.k12.or.us/training.html for the
  OAKS Online Training Site. Teachers and students
  should use the training site to become familiar
  with the system before testing.
• New for 2008-09
• Default display size and test language can be set
  by TA before students log in
• OAKS Portal new design, one login
• Participation Report
• Students can change display size while testing
• Highlight and strikethrough features
• Keyboard navigation
• Reading Passages can be printed
• Students may mark a single item in a group of
  Reading items

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Test Administration Procedures

• Student Directions
• Review the student directions before testing
• Read the appropriate script to all students
  verbatim prior to beginning each test
• These are the ONLY instructions you may give to
  students
• Troubleshooting (OAKS Online)
• Contact your Regional Assessment ESD Partner for
  assistance in troubleshooting technology problems

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Test Administration Procedures

• If a student believes there is a problem with an
  OAKS Online test item, ask the student to report
  it using the Comment feature
• Appropriate response to student questions during
  testing
• Use caution check your verbal and nonverbal cues
  so that you dont provide inappropriate coaching
  that would impact a students response to a test
  item
• Scoring tests or providing students with any
  feedback as to how well you believe they are
  performing is a security breach

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Completing the Testing Cycle

• For OAKS Paper/Pencil
• Collect ALL testing materials from students at
  the end of the testing session or upon completion
  of the test
• Securely shred any scratch paper immediately
  after the testing session
• Keep student answer sheets and test booklets
  together if students need to resume testing
  they must receive the test booklet they
  previously used
• Ensure that students answer sheets are properly
  coded (including modification or accommodation
  codes)
• Turn ALL materials into your school testing
  coordinator as soon as possible for secure
  storage

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Completing the Testing Cycle Cont.

• If you are testing on OAKS Online
• Be sure students successfully log off their
  computers
• As soon as a student completes a test, the
  student may view their test results.
• Test scores will be made available to approved
  administrators on the ODE Student Centered
  Staging site (https//district.ode.state.or.us)
  and via the OAKS Online reports
• Securely shred any scratch paper or printed
  passages immediately after each testing session

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Completing the Testing Cycle Cont.

• Watch deadlines for returning paper/pencil
  testing materials
• Paper/pencil materials not shipped on time will
  count as non-participants in calculations of
  participation
• Assessment Collections
• Districts are responsible for making sure that
  the correct data appears in Student Staging
• Many data collections take place over the course
  of the school year, your district is responsible
  for submitting data
• Please contact your Regional Assessment Support
  ESD partner if you need support for data
  collections

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Questions?

• Contact your District Test Coordinator
• Contact your Regional Assessment Support Partner
  (http//www.ode.state.or.us/teachlearn/testing/oak
  s/esdpartners0809.pdf)
• Thank you!