Project Update for ICJJC

1
Project Updatefor ICJJC
December 17, 2001
2
Agenda

• Major Events to-date
• Stakeholders
• Project Approach and Governance
• Schedule and Deliverables

3
Major Events to-date

• Start of Project
• November 28, 2001
• Key Stakeholder Meetings
• Department of Safety
• Department of Corrections
• Judiciary
• Department of Justice
• Stakeholder Kick-off Meeting
• December 14, 2001
• ICJJC Project Update Meeting
• December 17, 2001

4
Stakeholder Kick-off Meeting
Agenda

• Opening Remarks from Key Stakeholders
• John Stephen, Assistant Commissioner DOS, Phil
  McLaughlin, DOJ, Don Veno, DOC, Judge Dalianis
  (Judiciary)
• Welcome and Agenda Review
• John Stephen, Assistant Commissioner, DOS
• Stakeholder Introductions
• Project Overview
• Peter Croteau, Director of IT, DOS
• Project Consultant KPMG Consulting
• Mary Kurkjian, Engagement Director, KPMG
  Consulting
• Project Update
• Governance and Status Reporting
• Review of Approach and Schedule
• Important Near-term Dates for State Participants
• CJIS Goals Objectives
• Lessons Learned from CJIS Efforts in other States
• George Hogshead, KPMG Consulting
• General Open Forum

5
Stakeholders

• Project Roles
• Key Stakeholders
• Participating Stakeholders
• Interested Party Stakeholders
• Project Committee
• Deliverable Sign-off
• User Requirements Meeting/Workshop Participants
• Logical Design Business Representatives
• Logical Design IT Representatives
• Primary IT Contacts

6
Stakeholder List
7
Stakeholder List
8
Stakeholder List
9
Stakeholder List
10
Agenda

• Major Events to-date
• Stakeholders
• Project Approach and Governance
• Schedule and Deliverables

11
Project Approach

• Key Elements

5
1
Realistic Plan and Design
Diverse Requirements of Multiple Stakeholders
4
Best Practices
2
Flexible Process for Defining User Requirements
and Logical Design
3
Disciplined Project Schedule
12
Project Governance

• Participating Stakeholders
• Interested parties

Monthly Written Status

• DOS Commissioner Flynn, Sponsor
• DOC Commissioner Stanley
• Judge Dalianas (Judiciary)
• Phil McLaughlin, AG

Monthly Written Status and as needed

• John Stephen, DOS
• Bob Ness, DOC
• Don Goodnow, AOC
• Tom Edwards, AOC
• Peter Croteau, DOS
• Major Fred Booth

Meet Every 2 Weeks to Discuss Status
Day-to-Day Status Bi-weekly Status Reports

• Carol Houle
• Reg Drapeau
• KPMG

13
Key Project Activities and Deliverables
Key Project Activities
Project Deliverables

• Nov 28 - Project Start
• Nov 30 - Project Plan
• Dec 4 - Internal Kick-off Meeting
• Dec 14- Stakeholder Kick-off Meeting
• Goals Objectives Interviews
• Hi-level IT Meetings
• Nov 29-Jan 25 - User Requirements
• Interviews
• Workshops
• Meetings
• Jan 28-Feb 1 - User Requirements Sign-off
• Sign-off Meetings
• Jan 28-Mar 22 - Logical Design
• Interviews/Meetings
• Workshops
• User Walkthrough
• IT Walkthrough
• Mar 25-Mar 29 - Logical Design Sign-off
• Sign-off Meetings

• Deliverable 1 - Project Plan
• Deliverable 2 - Goals Objectives Report
• Deliverable 3 - User Requirements Package
• Deliverable 4 - User Requirements Sign-off
• Deliverable 5 - Logical Design
• Deliverable 6 - Logical Design Sign-off
• Deliverable 8 - Project Plan Cost
• Deliverable 7 - Management Presentation