Western Carolina University

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Western Carolina University
Management and Supervisory Essentials Safety
Training for Supervisors Office of Safety and
Risk Management
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• As managers we sometimes forget that we can get
  into substantial trouble for not doing something.
  We spend so much energy focused on what we are
  doing that we overlook the consequences of what
  were not doing. Unfortunately, those
  consequences can be serious

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Example

• Suppose you send an untrained employee to
  make a minor repair, and he electrocutes himself.
  Or an employee threatens a co-worker, but you
  decide you will deal with it when you have
  time.
• How will you explain yourself if the employee
  makes good on her threat before you found the
  time to deal with it?

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Consequences

• This situation is an example of negligent
  supervision
• the failure to meet accepted standards of care,
  resulting in harm to employees or the public.
• The law recognizes that supervision is serious
  business lives may be at stake.

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Consequences

• Consequently, you can be held liable for
  damage that occurs because of negligent
  supervision. If you are held liable, the
  penalties can be substantial. But they are
  nothing compared to living with the knowledge
  that you could have prevented a tragedy.
• Understand the risks. Be vigilant. Take action.

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UNIVERSITY POLICIESPolicy 44

• Safe and Healthful Working Conditions
• It is the policy of Western Carolina University
  to provide safe and healthful working conditions
  for its employees. The University Safety and
  Health Program is intended to
• serve that policy objective
• achieve compliance with statutory mandates which
  impose standards related to occupational safety
  and environmental health.

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Policy 44

• The programs effectiveness depends upon the
  awareness and active participation of
• Faculty members
• Staff employees
• Administrators

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Policy 44

• The workplace cannot always be risk free.
  However, through work planning and management,
  the safety hazards associated with jobs can
  usually be identified, and safety measures can be
  applied to eliminate those that are controllable.
  
• It is a basic responsibility of unit supervisors
  to know the safety and health procedures that are
  required-
• instruct their employees
• provide equipment to do the job safely
• monitor compliance
• Employees have an obligation to follow safety
  procedures and to use safety equipment.

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Policy 44

• The University Safety and Health Program
  Manuals contain
• organizational structure
• policies
• procedures
• Deans, directors, and department heads
  should familiarize themselves with this manual
  and work closely with the campus Safety and Risk
  Management Office on specific safety and health
  matters to ensure that compliance is achieved and
  maintained.
• Initially approved May 1, 1991
• Administering office University Safety and
  Risk Management (Facilities Management)

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SAFETY AND RISK MANAGEMENT TRAINING FOR
SUPERVISORS

• This program briefly summarizes the contents of
  the Safety and Health Program Manual (SHM). When
  applicable, the sections of the SHM is
  referenced in the bottom left corner. The SHM
  will provide a more detailed explanation.

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SAFETY RISK MANAGEMENT

• PHONE NUMBER 227-7443
• Facilities Management Building
• Steve Flury Director
• Jon Maddy Safety Officer
• Brenda Oliver Office Secretary
• Safety Risk Management Web Page
• Go to Centers
• Division of Administration Finance
• Facilities Management
• Safety Risk Management
• The department of Safety and Risk Management is
  responsible for overall administration of the
  university employee safety and health program and
  university insurance coverage.

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SCOPE OF RESPONSIBILITIES

• Occupational Safety and Health (OSHA)
• Environmental Protection Procedures
• Building Fire Safety
• Insurance Administration
• SHM 01 AND 02

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SUPERVISOR RESPONSIBILITIES

• Know the University Safety Health Procedures
  that apply to your work unit.
• Make sure proper equipment is available for tasks
  .
• Train workers in applicable safety procedures.
• Enforce safety rules.
• Report Investigate Complaints and Accidents.
• Know the safety risks of processes within your
  responsibility.
• SHM 01 AND 02

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EMPLOYEE RESPONSIBILITIES

• Follow safety rules as instructed by the
  supervisor
• Report unsafe conditions and accidents as soon as
  possible
• SHM 01 and 02

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Key Point
Safety should be one of the dimensions in the
Work Plan. Use Work Plan to cover safety
performance
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EMPLOYEE REPORTING OF SAFETY CONCERNS

• Employees have the right under OSHA to report
  suspected safety and health hazards to Safety and
  Risk Management.
• Employees may request confidentiality and are
  protected by law from retaliation.
• The Safety Office will give notice of findings to
  the employee and department.
• Examples of Concerns
• Unsafe Work Practices
• Environmental Hazards
• Unsafe Conditions or Equipment
• Fire Hazards
• SHM 03

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REPORTING ACCIDENTS

• Report accidents to Safety and Risk Management as
  soon as possible.
• Report suspected occupational illness whenever
  you are informed by physician report or employee.
• Report close calls even if there is no injury or
  damage.
• Safety Office will follow up with investigation.
• Report time lost from work because of an accident
  or illness or unexplained absences from work.
• Do not discuss fault or promise to pay for
  expenses.
• SHM 04 and 05

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• You are an agent of the University, so
  Official Notification takes place whenever you
  are told about an accident or unsafe condition.

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SAFETY INSPECTIONS

• The Safety and Risk Management Office conducts
  an annual internal inspection.
• Any employee has the right to accompany the
  inspector.
• The Department of Insurance conducts an annual
  fire safety inspection.
• OSHA/EPA will also conduct an inspection as the
  result of a serious accident or may conduct a
  routine inspection.
• Reports of discrepancies are forwarded to
  responsible department.
• SHM 07

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PURCHASING SAFETY RELATED EQUIPMENT AND HAZARDOUS
MATERIALS

• To assure proper safety, features are included in
  equipment and for hazardous materials.
• Coordinate with the Safety Office when purchasing
  certain items.
• Example Purchase of
• Safety Equipment
• Acutely Hazardous Chemicals
• Shop Machinery
• Construction-type Equipment
• A complete list is in the SHM procedure 8
• SHM 08

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EMPLOYEE SAFETY TRAINING

• New employees must be instructed in safety
  procedures and concerns that apply to their jobs
• Examples
• - Emergency procedures
• - Chemical hygiene and hazards
• - Ergonomics
• Human Resources Orientation does not cover
  specific job safety training
• A few subjects also require annual refresher
  training
• Example Bloodborne Pathogen
• Document training
• The Safety Office provides training support if
  needed
• SHM 09

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FIRE SAFETY

• Maintain exit-ways and stairs clear of
  obstructions and excess wall hangings.
• Contact Safety and Risk Management for approval
  of extra portable seating in classrooms and
  assemblies.
• Departmental sponsors of large public assemblies
  (more than 100 persons) are responsible for
  emergency planning and supervision of the event.
• Contact Safety Risk Management for ceremonies
  using open flame or pyrotechnics.
• Use of volatile chemicals require special
  handling and storage procedures.
• SHM 11 thru 14

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FIRE SAFETY continued

• Maintain good housekeeping.
• Do not use Mechanical Rooms or halls for
  storage.
• Coordinate the use of live Christmas trees with
  Safety and Risk Management.
• Unplug or turn off all appliances at the end of
  the day.
• Do not use excessive extension cords as permanent
  wiring.
• Space heaters are prohibited.
• SHM 11 thru 14

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ERGONOMICS

• Plan job duties to minimize repetitive body
  motion.
• Arrange storage and furniture to avoid excessive
  lifting and carrying.
• Ergonomics of extended computer use
• Frequent breaks to stretch
• Wrist/Arms at 90º and supported
• Back Support and feet on the floor
• Reduce screen glare
• Keep screen 18 from eyes and directly in front
  of you
• Diversify jobs to minimize repetition and
  vibration.
• Report complaints of Musculoskeletal Pain.

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SAFETY EQUIPMENT FOR EMPLOYEES

• Eye protection is required in jobs with exposure
  to flying objects, chemical splash, etc.
• Prescription safety glasses for frequent users,
  goggles over glasses for occasional users
• Safety shoes for
• occupations that lift and carry items greater
  than 15 lbs
• construction jobs
• Respiratory protection for jobs with a possible
  inhalation hazard
• Medical evaluation
• Fit test required
• SHM 21 thru 23

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CHEMICAL USE

• Maintain labels and material Safety Data Sheets
  for all substances.
• Know the basic hazards.
• Instruct employees in hazards.
• Provide protective equipment (Gloves, eyewear,
  etc.).
• SHM 24 thru 25

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REGULATED HAZARDOUS WASTE

• Chemicals (solid or liquid) that are
• Ignitable
• Corrosive
• Reactive
• Toxic
• These Chemicals should not be poured down a drain
  or placed in ordinary trash. They should be
  collected by Safety and Risk Management.
• If in doubt call the Safety and Risk Management
  Office.
• SHM 26

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EXAMPLES

• Oil Base Paint
• Wood Finisher and Paint Thinner
• Glue (Commercial Quantity)
• Inks
• Concentrated Cleaners in Bulk
• Pesticides
• SHM 26

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TOXIC LEACHERS

• Batteries
• Circuit Boards
• Thermostats
• Scrap Metals
• TVs and Electronics
• These items require special handling and should
  be recycled.
• SHM 26

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ASBESTOS

• Common mineral found in rocks
• Composed of small thin fibers
• Very durable, heat, water and chemical resistive
• Common in floor tile and pipe insulation found in
  older structures
• Buildings built before 1980 (List in the SHM)
• Only hazardous if disturbed
• Report suspected hazards and leave it alone
  until it is evaluated!
• SHM 27

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CRAFT SHOP SAFETY

• Maintain Machine Guards
• Provide First Aid Kits
• Provide Eye Protection
• Electrical Safety
• Ventilate Excessive Dust
• Coatings can be a Health Hazard
• Keep Gas Cylinders Secure
• SHM 28

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EMERGENCY PLANS

• Emergency 911
• Provide name, location and problem.
• Pull fire alarm.
• Secure appliances, close door.
• Use stairs, help people with disabilities.
• Do not use fire extinguishers unless trained in
  their use!

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Workers Compensation

• A no fault insurance program (employees give up
  the right to sue) that
• Pays medical cost and disability benefits for
  work related injuries, body strains and illness.
• Pays medical cost in full.
• The physician is chosen by insurance company.
• The program provides two thirds (2/3) of wages as
  long as unable to work, first seven (7) days sick
  leave, can supplement workers compensation with
  two (2) hours sick leave a week.
• Must cooperate with return to work, limited duty
  if necessary.
• SHM 05

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Workers Compensation continued

• All benefits remain in place during workers
  compensation except retirement credit, leave
  status is LWOP-WC.
• After return to work, time taken for medical
  treatment and rehabilitation is not charged to
  leave.
• The Safety Office needs to know when employees
  are out and when they return.
• Supervisors should contact the Human Resources
  Department concerning employee leave.
• SHM 05

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FIRE INSURANCE

• All buildings and contents have basic fire,
  lighting and extended coverage (windstorm and
  hail) with a 500 deductible per building.
• All Risk and other special coverages can be
  purchased for special conditions or highly
  valuable contents. This will cover everything
  including theft with a 1,000 deductible.
• All Risk insurance requires a list of property
  covered. The cost of all risk is charged to the
  department.

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VEHICLE INSURANCE

• Vehicle liability insurance is provided for all
  State owned vehicles through Travelers Insurance
  - Policy TRJ-CAP-104T6800-TIL.
• The amount is 500,000 per claim, 5,000,000
  aggregate.
• Travelers also provides comprehensive and
  collision. This is optional at the Departments
  expense.

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VEHICLE INSURANCE continued

• The accountable officer decides who is authorized
  to drive department vehicles, which is generally
  any State employee with a valid drivers license.
• Those who drive passenger vans are required to
  attend Van Driver Safety training.
• Short term (gt30 days) leased vehicles are covered
  by the leasing companys insurance. Collision
  damage coverage is provided by the State policy.
• Traveling Abroad? - Call Safety and Risk
  Management Office for information.

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OTHER INSURANCE PROGRAMS

• Health and accident insurance for individuals
  participating in summer camps
• Health and accident insurance for students who
  study abroad
• Excess liability to protect state employees while
  performing their jobs
• Loaned artwork and exhibits insurance
• Liability for student interns
• Outfitters and guides liability for fieldtrips

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The End

• Congratulations! You have reached the end of
  this presentation. If you feel you are ready,
  feel free to take the quiz.
• Should you have any additional questions
  regarding the information presented here, please
  call the Office of Safety and Risk Management at
  227-7443.