MAINTAIN ORGANIZATION DATA

1
MAINTAIN ORGANIZATION DATA

• UPON COMPLETION OF THIS COURSE, THE STUDENT WILL
  BE ABLE TO
• PERFORM THE STEPS INVOLVED IN ADDING /
• UPDATING AN ORGANIZATION INTO NALCOMIS

2
ORGANIZATION ADD / UPDATE
Purpose (1) Initiates into NALCOMIS those
organizations for which
maintenance actions will be performed (IMA), and
or supported (SSC). (2)
Updates those organizations for which maintenance
actions are being performed
or supported. System Action (1) Adds
organization data to the data base.
3
Select New
Select Organization
Click on Administration
4
Fill in Org Org Name Org Maintenance Level
Service Code UIC TAC FAD Address R/R N/A-leave
unchecked
S
VS-
1
R
099
N 1 U
2
FPO AP 963
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1st Block
Scroll down
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(No Transcript)
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2nd Block
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3rd block
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NOTE Grayed Out
Click on Apply
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Now ACTIVE
Add Successful
11
Select Work Center
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MDP of 050
Enter WC 050
WC Title Material Control
Now Select Req Cd
13
Scroll down
14
assign G0
First assign NM
15
Now assign HP
Assign E0
Scroll down
16
Now assign LP
Assign E0
Scroll down
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Click on Apply
18
Click on Buno/Serno
Add Successful
19
Enter TEC AXXX
20
PRIOR TO LOADING A BUNO/SERNO TEC MUST BE
LOADED ON FILE
Click on OK
21
Enter TEC AEBC, BUNO/SERNO 1200 1201 1202 12
03 1204 1205 1206 FAD 2
Also add TEC AEBC, BUNO/SERNO 1600 FAD 3
22
Click on Apply
23
Fund Code
Add Successfully
24
F/C F/C Ind Svc Desig UIC Sig M/s
Cd TEC Y6 A N 00188 A S 2S D N 00188 A S 7L N
N 00188 A S 7L V N 00188 A A
ADD
25
Select
26
Select
27
Select
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Select
29
Apply
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Proj Code
Add Successful
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Prj UND A UND B UND C Work Stop Ind Prj Ind Dist
Cd M/S Cd AK0 X N S AK7
/ P S AK1 / /
W S ZA9 /
A S ZO9 / / S
/
Enter Above Project Codes
32
AK0
UND A
Proj Code
33
Scroll down
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Scroll down
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Scroll down
36
Select Ind per Prj Code
37
N AK0
38
Select
39
Select S
Add 2nd Proj Cd
UND A
P AK7
40
Leave Blank
Add 3rd Proj Cd
UND B
Select S
W
41
Leave Blank
Add 4th Proj Cd
UND C
Select S
42
Add 5th Proj Cd
A ANMCS
43
Apply
44
R-Sply Logon
Add Successful
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Add Serial s (i.e. G0, E0)
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Apply
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Add Successful
Close
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(No Transcript)
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ORGANIZATION ADD
WORK CENTER - ADD / UPDATE
50
WORK CENTER ADD/UPDATE
Purpose (1) Adds work centers for specific
organizations which maintenance will be
performed or supported. (2) Updates work
centers in the system. System Action (1)
This window enables you to update a work center's
title, delivery point for its supplies,
and the prime PC it is assigned to. You can also
generate the SQ Update batch process
(U40010) when you change the work
center's prime PC.
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Add
52
Buno/Serno Tab
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Bureau Serial Number Table
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MAINTAIN ORGANIZATION DATA
BUNO/SERNO ADD/UPDATE
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BUNO/SERNO ADD/UPDATE
Purpose (1) Adds BUNOs/SERNOs to the
BUNOTABLE and links then to the
organization and type equipment codes currently
residing on the NALCOMIS system.
(2) Allows user to delete records from the
BUNOTABLE. (3) Displays BUNOs/SERNOs from
the BUNOTABLE for a specific
organization code and TEC.
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BUNO/SERNO ADD/UPDATE
System Action



(1)
Adds organization code, TEC, and BUNO/SERNO data
to the BUNOTABLE. (2) Deletes
BUNO/SERNO data from the BUNOTABLE. (3)
Displays BUNOTABLE data for a specific
organization and TEC.
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Fund Code Tab
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Fund Code Table
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MAINTAIN ORGANIZATION DATA
FUND CODE ADD/UPDATE
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JON Tab
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MAINTAIN ORGANIZATION DATA
JOB ORDER NUMBER (JON) TABLE
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Prj Code Tab
Job Order (JON) Table - ASHORE ONLY
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Project Code Table
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MAINTAIN ORGANIZATION DATA
PROJECT CODE TABLE
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PROJECT CODE TABLE
Purpose (1) This window enables you to add
project code information to a
specific organization. (2) Updates project
codes and their supporting data currently in
the system.System Action
(1) Adds a project code for a specific
organization to the system. (2) Updates a
specific project code for a given organization in
the system.
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R-Sup Logon Tab
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R-Sply Logon
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MAINTAIN ORGANIZATION DATA
R-SUPPLY LOG-ON
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R-SUPPLY LOG-ON
Purpose (1) This window enables R-SUPPLY
sites to add logons for DDSNs assigned
to the organization's work centers. - Enter Doc
Series, Sup Id, Interface Logon, UIC, Dept
Cd, or Div Cd, if required.
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Dept Code 3 Stk Repln
ASD SITE
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ASD Site Data Record
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ASD SITE RECORD
Allows you to view and modify specific Site
Table (IMA/ASD) elements. Click ASD Site
select the Site Data Tab. Enter or modify the
following accessible fields - ASD RI, RI
FISC, SR Prj, Closest FISC Acty UIC, DRMO
UIC, FLR INAS UIC, Hub UIC, Close INAS,
MRIL Acty, Seq Cd, MSIR PEB Ind,
Rqn Review WC, High Money Value,
Exc Ord, Purge Days, and Retn Days.
73
SR Prj. Identifies the Stock Replenishment Project
Code
74
Hub UIC. Identifies the hub site when
the organization is utilizing the hub concept.
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Closest FISC Acty UIC. The Unit
Identification Code (UIC) of the closest FISC
activity to the NALCOMIS site.
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Closest INAS. UIC of the closest Industrial Naval
Air Station (INAS) to the NALCOMIS site. Used
during MRIL processing to determine the address
of the closest INAS.
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DRMO UIC. UIC that the site will use
when disposing of their field level repairables.
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ASD RI.
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RI FISC. Used to assign the routing identifier
when the site is a FISC processing site.
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FLR INAS UIC. UIC that the site will use for
their Field Level Repairables
81
Rqn Review WC. The supply support
center's work-center that is responsible for
review of either controlled item requisitions
or excessive quantity requisitions.
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High Money Value. A value assigned by the
user and compared to the extended money value of
a consumable requisition. If the assigned
value exceeds the extended money value, the
requisition will be printed at a specific printer
for review.
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Exc Ord Qty. The quantity used to validate the
quantity ordered of a requisition. Requisitions
greater than this quantity will be reviewed
manually.
84
Purge Days. The number of days completed
requisitions will be maintained on the data base
before purging.
85
Retain Days. The number of days for data to be
retained for Transaction records.
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Apply
87
Flags/Auto Assign
88

• Each activity checks or unchecks these indicators
  to establish how they will conduct business (i.e.
  financials, inventories)

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Flags / Auto Assign
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ASD SITE RECORD
FLAGS / AUTO ASSIGN
Let me Explain
91
FLAGS / AUTO ASSIGN
These flags used to setup your individual
sites way of doing business Click ASD
Site, and select the Flags/Auto Assign tab.
View/modify the displayed data. Select
appropriate box under Site Flag box. Modify
appropriate Auto Assign values.
92
FLAGS / AUTO ASSIGN
EFY Flag - Indicates that a prior fiscal year
DDSN cannot be processed for BCM
actions for RSupply sites, and that the JON will
be updated to a current year
JON for UADPS-U2 sites. MFCS/NWCF - Identifies
Relational Supply sites that have been converted
to MFCS/NWCF. Optimized CM - Indicates that
the configuration management interface
between IMA and OMA is enabled.
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Site Flags
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Local FGC Indicated FGC assigned automatically
to new NIIN records created by a batch
program This also prevents any updates caused by
change notices
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FACTS Indicated site interfaces with Fleet
Automated Carcass Tracking System (FACTS)
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HZMT OFVAL Indicates requisitions for Hazard
Material of OFVAL
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PEB OFVAL Indicates PEB requisitions
(excluding PEB Requirements) go OFVAL.
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Svmt OFVAL Indicates requirement for ServMart
items to go OFVAL (UADPS sites only).
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Mech MRIL Indicates site is mechanized MRIL site.
100
X24 (establish or change packup data) Identifies
R-Supply Site to process X24 for Packup
records.
101
EFY When set, End of Fiscal Year Logic is
Invoked for IOU, SURVEY, DIFM RETURN, And the
INTER IMA/CUSTOMER SERVICE RETURN processes when
prior fiscal year DDSN is encountered.Another
words..BCMs from previous fiscal years wont be
processed In R Supply
102
Auto JON Indicates automatic assignment of
JON (UADPS sites only).
103
BC1 Print Identifies Relational Supply site
that produces non-RFI Carcass shipping documents.
104
MFCS/NWCF (Material Financial Control
System/ Navy Working Capital Fund) Indicates that
the site is Operating under MFCS/NWCF
processing requirements.
105
LICN Identifies sites that locally assign item
control numbers
106
NSN Integrity R-Supply site that
reports repairable interface transactions at
the NIIN level.
107
DBOF Site Identifies DBOF UADPS activity.
108
STARS Identifies Relational Supply site
that performs stock replenishment action under
STARS business rules STARS (standard account
reconciliation system) For shore duty sites to
directly input from RSUPPLY to DFAS for money
reconciliation
109
OPT CM Indicates that the configuration
management Interface between IMA and OMA is
enabled for Optimized.
110
Auto Assign Values Used to view and modify Auto
Assign Values
111
STK REPLN DATA TAB
112
ASD SITE RECORD
STK REPLN DATA
113
Stock Replenishment Data
114
STK REPLN DATA
Allows you to view or modify Fund Codes, Advice
Codes, Signal Codes and Stock priority.
View/Modify the Fund/Advice Codes AVDLR, DLR,
FLR, APA, Stock Priority, and Stk Rqn
Age Hrs, as applicable. - Fund Codes for AVDLR,
DLR, FLR, and APA. - Advice Codes for AVDLR, DLR,
FLR, and APA. - Signal Codes for Stock
Replenishment or Initial Outfitting
115
Ext Fund Codes Tab
116
External Fund Code
117
ASD SITE RECORD
EXTERNAL FUND CODE
118
Allows you to Add, Update, or Delete Cog/External
Fund Codes
119
Close
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Close
121
Select
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MAINTAIN ORGANIZATION DATA
ASD SITE RECORD
123
TYPE EQUIPMENT CODE ADD/UPDATE
Purpose (1) Adds T/M/S designator and
related TEC records to the system (2) Updates
data for a particular T/M/S and TEC in the
NALCOMIS data base.System Action (1)
Adds a TEC to the NALOMIS data base. (2)
Updates/Deletes T/M/S-TEC data from the system.
124
PRIOR TO LOADING A BUNO/SERNO TEC MUST BE
LOADED ON FILE
125
Select
Select
Select
126
Type of Aircraft Note This information is not
required for the initial loading of a TEC, and
can be added as an update at a later time.
Type Equipment Code. This is a four character
code. Each type aircraft is assigned a unique
TEC. This includes different
modifications/platforms of the same type
aircraft Note This information, at a minimum,
must be entered
This must be selected after entering the data
or it wont be saved to the database
127
Select
128
Select
Select
129
Enter A
130
Select
131
Select
132
Select
133
MAINTAIN ORGANIZATION DATA
TYPE EQUIPMENT CODE (TEC) ADD / UPDATE /
DELETE
134
MAINTAIN ORGANIZATION DATA
TYPE EQUIPMENT CODE (TEC) -
SEARCH
135
Select
Select
Select
136
Enter AEBC
137
Select
138
Select
139
Select
140
MAINTAIN ORGANIZATION DATA
WORK UNIT CODE (WUC) - ADD
141
WORK UNIT CODE - ADD/UPDATE
Purpose (1) Adds a WUC and related data in
the NALCOMIS data base. (2) Updates/Deletes a
specific WUC in the system. System Action
(1) Adds a WUC to the data base and links a TEC
to it. (2) Updates/Deletes a WUC and related
data in the data base.
142
Select
Select
Select
143
Enter CHAMBER COMBUSTION
Enter WUC with Last two digits of your Terminal
Number 22322
Enter THWB
Select
144
MAINTAIN ORGANIZATION DATA
WORK UNIT CODE (WUC) - SEARCH / LINK
145
Select
Select
Select
146
Enter 22
147
Select
148
Select
149
WUCLINK Add
Select
150
Select
151
Select
152
Select
153
MAINTAIN ORGANIZATION DATA
AIMD (IMA) ORG DATA UPDATE
154

• You will only be able to view this data if the
  selected organization is configured as an AIMD
  site. This is typically done during the site
  implementation process.
• Path System/Administration/Organization/(List/Sear
  ch)
• e.g. org code CGC

155
Select Search
Select Organization
Click on Administration
156
Enter C9C ORG
Click on OK
157
Work Center Tab
Notice that the button indicates it is configured
as an AIMD site
158
Click on WC Information
Click on DDSN Assignment
Work Center Table
159
DDSN Table
160
Work Center 020 HP D001 thru D009 Proj
Cd Und A (02 /03) LP D001 thru D009
Proj Cd UND B (05 /06) Proj Cd UND C
(12 / 13)
161
Buno/Serno Tab
Work Center AWP DDSN GW00 thru GW99 Project
Code ZC8 Proj Cd Indicator N
162
Fund Code Tab
Bureau Serial Number Table
163
JON Tab
Fund Code Table
164
Proj Code Tab
Job Order Number (JON) Table - SHORE ONLY
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R-Sply Logon
Project Code Table
166
Add
R-Sply Logon
167
Close
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AIMD Site
169
Upon INITIAL INSTALATION of OPTIMIZE IMA this
field will display 00. This will be set to
either 18, 24 or 36 months based on CDAs
recommendation.
170
UPDATE Aprv MoYr Dt to Sept 1998 prior to
running the MONTH END
171
Last Month End Dt should Sep 1998. This date
was the last successful Month End Process.
172
3M Rpt Mo keys the SYSTEM as to which MAFS will
be processed based on JC date for the AV3M
EXTRACT AND LOCAL CORRECTIONS.
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Work Center ALL AIMD DDSN GB00 thru
GB99 Project Code ZF7 Proj Cd Indicator
B Project Cd UND A (02 /03)
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JCN Assign Table
175
MCN Assign Table
Click on Save and/or Close
176
Select
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MAINTAIN ORGANIZATION DATA
SQUADRON ORG CODE RECORD - ADD
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3rd Block
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3rd Block
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(No Transcript)
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NOTE Grayed Out
Click on Apply
182
Now ACTIVE
Add Successful
183
Select Work Center
184
MDP of 050
Enter WC 050
WC Title Material Control
Now Select Req Cd
185
Scroll down
186
assign G0
First assign NM
187
Now assign HP
Assign E0
Scroll down
188
Now assign LP
Assign E0
Scroll down
189
Click on Apply
190
Click on Buno/Serno
Add Successful
191
Enter TEC AXXX
192
PRIOR TO LOADING A BUNO/SERNO TEC MUST BE
LOADED ON FILE
Click on OK
193
Enter TEC AEBC, BUNO/SERNO 1200 1201 1202 12
03 1204 1205 1206 FAD 2
Also add TEC AEBC, BUNO/SERNO 1600 FAD 3
194
Click on Apply
195
Fund Code
Add Successfully
196
F/C F/C Ind Svc Desig UIC Sig M/s
Cd TEC Y6 A N 00188 A S 2S D N 00188 A S 7L N
N 00188 A S 7L V N 00188 A A
ADD
197
Select
198
Select
199
Select
200
Select
201
Apply
202
Proj Code
Add Successful
203
Prj UND A UND B UND C Work Stop Ind Prj Ind Dist
Cd M/S Cd AK0 X N S AK7
/ P S AK1 / /
W S ZA9 /
A S ZO9 / / S
/
Enter Above Project Codes
204
AK0
UND A
Proj Code
205
Scroll down
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Scroll down
207
Scroll down
208
Select Ind per Prj Code
209
N AK0
210
Select
211
Select S
Add 2nd Proj Cd
UND A
P AK7
212
Leave Blank
Add 3rd Proj Cd
UND B
Select S
W
213
Leave Blank
Add 4th Proj Cd
UND C
Select S
214
Add 5th Proj Cd
A ANMCS
215
Apply
216
R-Sply Logon
Add Successful
217
Add Serial s (i.e. G0, E0)
218
Apply
219
Add Successful
Close
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(No Transcript)
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MAINTAIN ORGANIZATION DATA
SQUADRON ORG CODE RECORD - LIST
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(No Transcript)
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Select List
Select Organization
Click on Administration
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Scroll down
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Select S00
226
Select
227
Select
228
MAINTAIN ORGANIZATION DATA
SQUADRON ORG CODE RECORD - SEARCH
229
Select Search
Select Organization
Click on Administration
230
Enter S00
231
Select
232
ANY QUESTIONS ???
233
REVIEW AND SUMMARY

• DESCRIBED THE STEPS INVOLVED IN ADDING /
• UPDATING AN ORGANIZATION INTO NALCOMIS

234
What of the following choices are valid reasons
for adding a new Organization Code into
NALCOMIS?
A. NEW CAG
B. NEW R/R SITE
50/50

• C. NEW TRAINING SQUADRON

D. ALL OF THE ABOVE
D. ALL OF THE ABOVE
01
235
What of the following choices are valid reasons
for adding a new Organization Code into
NALCOMIS?

• C. NEW TRAINING SQUADRON

D. ALL OF THE ABOVE
D. ALL OF THE ABOVE
01
236
What does the 3rd position of the TAC field
indicate?
A. SYSTEM INTERFACE
A. SYSTEM INTERFACE
B. DOCUMENT IDENTIFIERS
50/50

• C. ACTIVITY

D. BOTH A C
01
237
What does the 3rd position of the TAC field
indicate?
A. SYSTEM INTERFACE
A. SYSTEM INTERFACE
D. BOTH A C
01
238
Updates a work center's title, delivery point for
its supplies, and the prime PC it is assigned to.
You State the question?
What is/are the system actions for the Work
Center Add/Update?
01
239
What is the reason for the FAD block located on
the BUNO TAB?
A. AIRCRAFT IN SAME FAD
B. AIRCRAFT IN DIFFERENT UND
50/50

• C. AIRCRAFT IN DIFFERENT FAD

C. AIRCRAFT IN DIFFERENT FAD
D. AIRCRAFT IN SAME UND
01
240
What is the reason for the FAD block located on
the BUNO TAB?
B. AIRCRAFT IN DIFFERENT UND

• C. AIRCRAFT IN DIFFERENT FAD

C. AIRCRAFT IN DIFFERENT FAD
01
241
Which of the following tabs would be utilized to
change the priority for stock replenishments.
A. Site Data
B. Flags/Auto Assign
50/50

• C. Stk Rpln Data

C. Stk Rpln Data
D. External Fund Codes
01
242
Which of the following tabs would be utilized to
change the priority for stock replenishments for
a particular site.
A. Site Data

• C. Stk Rpln Data

C. Stk Rpln Data
01
243
The TEC must be loaded prior to the BUNO.
True or False
True
01
244
The R-SUPPLY Logon tab is used to register a
user in NALCOMIS.
True or False
False
R-SUPPLY
01