Supervisor/Employee Safety Meeting

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Supervisor/Employee Safety Meeting

• Supervisor Name
• November xx, 2008

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Agenda

• Announce all hands Nov 19th 900 A.M., 50
  Auditorium
• Discussion of ten commitments
  
• EHS ISM video and discussion
• Review ISM plan summary version
• HSS Prep
• Staffs biggest concerns

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OCFO 10 Safety Commitments

• I am responsible for maintaining my safety when
  working at the Lab
• I will ensure that my computer work station is
  ergonomically configured so that I perform my job
  safely
• I will respectfully and immediately request my
  co-workers to stop and correct unsafe conditions
  when I witness it, and I expect them to do the
  same for me
• I will inform my supervisor early on when I am
  experiencing discomfort or pain when performing
  my job responsibilities, and then take prompt,
  appropriate action to obtain assistance in
  relieving the pain and resolving the root cause
• I will practice the Labs five Integrated Safety
  Management (ISM) functions when performing my job
  responsibilities
• I will take a brief break for every hour that I
  work at my computer work station in order to
  promote good safety and health
• I will complete my Job Hazards Analysis (JHA) and
  all required training in a timely manner
• I will keep my work space in an orderly fashion
  to avoid various hazards, trips, and falls
• I will know and follow the proper evacuation
  procedures when leaving my building in the event
  of an emergency such as an earthquake or fire
• I will contact the Lab security promptly at ext
  7911 (or the City of Berkeley police as
  appropriate at ext 9-911) in the event of an
  unsafe situation or an emergency situation

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EHS ISM Move videos and discussion

• ISM Video
• Moving Safely Part I
• Moving Safely Part II

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Integrated Safety Management
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ISM Plan Employee Perspective

• Purpose ISM Plan describes the Responsibilities,
  Requirements and Programs established in
  Directorate/Operations to ensure Lab EHS
  requirements, policies and procedures are
  implemented.
• Synopsis of ISM Plan - http//www.lbl.gov/Workplac
  e/Ops/assets/docs/ISM-Report-Final.pdf
• Written for Directorate/Operations Employees

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OCFO Safety Network
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ISM Plan Employee Responsibilities

• Employee Responsibilities, Expectations and
  Requirements
• Responsibilities
• 1 Know what is expected of you
• 2. Do your training
• Know what to do if you are experiencing
  discomfort or are injured
• Know where to go to get help

• Expectations
• Work safely to prevent accidents at all time
• Adhere to the Safety Stop Work Policy
• Properly utilized ergo accessories
• Communicate safety ideas and concerns to
  supervisor
• Understand the Building and Emergency
  Preparedness Plan

• Required Training
• Complete EHS010 New Employee Safety Orientation
• Complete Job Hazard Analysis (redo annual or
  change in job)
• Complete EHS0059 Remedy Interactive if working
  computer work gt 4hr/day (redo annually)

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HSS Prep-For all staff

• HAVE ALL EMPLOYEES PRINT THEIR TRAINING PROFILES
• A quick reminder of what safety courses they have
  taken
• ANSWER QUESTIONS AS BRIEFLY AS POSSIBLE
• No need for elaborate responses
• Listed are 4 basic questions and some answers
  that we hope interviewers will hear. These are
  just examples. We dont expect anyone to memorize
  these we want our staff to use their own words.

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HSS Prep - continued

• How do you know when its ok for you to work on
  something?
• I have been authorized to perform the work by
  completing a JHA and have discussed the work with
  my supervisor
• I have completed all formal and on-the-job
  training associated with my work
• How do you know you are working safely?
• Ive thought about what work I plan on doing and
  have discussed it with my supervisor
• I talked about hazards, safety issues, potential
  problems with my supervisor
• I stop when unsure and get advice from my
  supervisor
• Where do you get information on safety, and who
  do you ask for help on safety issues?
• I speak with my Division Safety Coordinator,
  Betsy Reyes, and my supervisor, or I ask my
  colleagues for help on who to call
• I use Pub 3000, etc. that explains safety
  requirements
• If something changes in your work, what do you
  do?
• I ask my supervisor if this is something we need
  to add to my JHA
• I dont assume its ok to just try something
  because I will only be doing it for a short while
• I stop and reevaluate to determine if any new
  hazards are present and if there is need for
  additional controls

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Staffs Biggest Concerns

• What are your greatest safety concerns?
• Have you almost had an accident?
• What can we do to improve safety?

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