Collection Management: A public Library perspective

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Collection ManagementA public Library
perspective
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Collection Development Process
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• NVCL Fact Sheet
• Population Served 48,000
• Number of Registered borrowers 40,200
• Number of City resident members
  32,000
• Hours open hours per week
  69
• Building Size in square feet 13,500
• Annual Circulation
  650,000
• Annual Reference Inquiries 79,692
• Annual Program Attendance
  24,000 (22,000
  children)

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New facility by Sept 08

• 13,500 to 35,000 sq ft
• needs analysis completed
• conducted focus groups of library customers
• developed Vision
• developed roles

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• Vision Statement
• Your Library the Heart of the City
• The heart of the City, our library serves as the
  cornerstone of cultural, intellectual and
  community life. As an award-winning library, we
  are a recognized leader in the fields of service,
  technology and innovative practices. Our library
  will be a lasting architectural legacy that
  celebrates our city and inspires the
• human spirit.
• Our Mission
• As a community meeting place and gateway to
  knowledge, North Vancouver City Library provides
  high quality services emphasizing popular
  materials, life-long learning, literacy, and
  cultural diversity.

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Library Service

• Primary roles
• Community meeting place
• Popular materials
• Life-long Learning
• Literacy
• Secondary roles
• Community Referral
• Formal Learning Support

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Collections and Achieving the Vision
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• Collection Development Policy
• embraces Vision and Roles
• upholds Intellectual Freedom
• outlines selection and deselection processes
• provides detailed scope notes for each collection
  developed

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Responsibility for Collections

• Collections Manager
• Information Services responsibilities
• Selectors assigned
• Selection Committee

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Selection

• shared responsibility
• rotate responsibilities
• weed and select
• concentrate on non repetitive tasks

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Streamline Selection Process

• Automatic Release Plans
• Profiles
• Request customized lists
• Vendor services

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Acquisitions

• Purchase materials pre processed pre cataloged
• Acquire materials in a timely fashion
• 24 hour turn around from receipt to shelf
• Future goal is immediately shelf ready

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Deselection

• As important as selection
• Clear guidelines
• Annual plan

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Evaluation

• Are we selecting the right things?
• How do we measure?
• Traditional methods - circulation
• Customer Satisfaction Surveys
• Key performance indicators
• Title fill rate
• Browser fill rate
• Information fill rate
• Respond to findings

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Resource sharing

• InterLINK One Library Card
• access to 4,000,000 items
• ILL - now customer initiated

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Collection Management Issues

• space
• money
• electronic Vs paper
• just in case versus just in time reference
• new formats
• ARPs and professional ethics

• cost of electronic products
• complexity of electronic products
• public expectations
• teaching and training of staff and public

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Collections and planning the new library

• Facility Planning
• Containing collections over time
• Bunkering the books
• Preserving public spaces
• Retailing collections

• Collection Planning
• Analyzing current use
• Analyzing current status
• Establishing targets and milestones
• Monitoring the plan

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Our Collection Challenges

• What goes to the new library
• Weed out dead materials but maintain a viable
  collection for present
• Expand collection from 90,000 items to 157,000 in
  2 1/2 years

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How to decide ..

• Reviewed current inventory by collection code
• Weeded items not going to new library/virtually
• Reviewed current circulation by collection
  code/Dewey 10s
• Revised original assumptions
• Discussed plan with Library vendor to ensure
  delivery by May 1, 2008 opening
• Maximized ARP, Profiles, Hotlists
• Set deadlines for core collection items
• Order out of current publishers catalogs

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• Collection Proportions for Opening Day of New
  Library
•  Adult Department -- 60
• non-fiction 40
• fiction 28
• audio/visual 14.5 (9.5 DVD 5 CD music)
• languages 11 (4 ESL/TOEFL 7 multilingual)
• large print 4.5
• reference 2
• Children's Department -- 40
• non-fiction 30
• fiction 41
• audio/visual 12 (10 DVD 2 CD music)
• languages 7
• teen materials 10
• non-fiction 30
• fiction 55
• audio/visual 15 (10 DVD 5 CD music)

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Selectors Targets

• Fiction Collection
• New Library 25,500 items
• Current Inventory 12,500 items
• Virtual Weed 2,000 items
• Target 15,000 items
• Milestones 2006 Operating 3,000
• 2006 Capital (Core) 3,000
• 2007 Operating 3,000
• 2007 Capital 4,000
• 2008 Capital/Operating 2,000

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Facility Planning and Collections
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Preserving Public Space
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Preserving Public Space
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Preserving Public Space
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Preserving Public Space
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Retailing Collections
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Collection Development Process