ViciDocs Enterprise Product Overview

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(No Transcript)
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Agenda

• Company Introduction
• Product Suite Introduction
• Products Features
• Case Studies
• Implementation Specifics
• Contact Info

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Company Introduction

• Incorporated in 2000
• Promoted by alumni of IITs and IIMs.
• A mix of product development and custom software
  services
• Current business areas Document, Workflow and
  Email Management Solutions ERP focusing on SMBs.
• Domain expertise Document Imaging, Document
  Management, Email Management, Workflow ERP
• Geographical markets US, India, Middle East and
  Singapore
• Offices in India, Middle East and USA with
  strategic partnerships in key markets.

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Product Suite Introduction

• Data volumes of organizations double every year
• Disorganized approach to manage data is hitting
  the profits of the organizations
• - Butler Group
• In US alone, there are 4 trillion paper and
  growing at 22
• 90 of paper get shuffled. Average document gets
  copied 19 times.
• On an average, USD 20 is spent to file a doc, USD
  220 to find a misfiled document.
• 7.5 of all documents are lost, 3 are misfiled.
• Professionals spend 5.5 of the time reading a
  document and 50 finding it.
• - Coopers and Lybrand

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Product Suite Introduction

• Information can either be
• Structured (like Purchase Orders, Invoices,
  Vouchers, Forms etc.)
• Unstructured (Internet downloads, Correspondence
  letters etc.)
• The sources of data can be Paper, Electronic,
  Email or Faxes.
• ViciDocs Products Suite offers the following
  products to provide structure to unstructured or
  semi structured documents.
• ViciDocs Enterprise
• Email Safe
• FaxCapture
• ViciFlow
• ViciForm

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Products ViciDocs Architecture
Server Windows 2000 Server (OR) Windows 2003
Server OS. Client M/cs Any Windows OS with IE
5.0 Database SQL Server or Oracle OCR Abbyy
Fine Reader RTL Application server .NET
Framework Web Server IIS 5.0
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Products ViciDocs Enterprise

• Storage of different forms of documents like
  Paper (scanning), Electronic, Emails and Faxes.
• Browser based Full text and meta data based
  retrieval of documents.
• Comprehensive Security
• Version Control
• Creation of Users and Groups.
• Distributed Component Architecture.
• Compliant with any ODBC compliant database.

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Products ViciDocs Enterprise
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Products - EmailSafe

• Storage of Emails with mail body, mail header and
  attachments.
• Support for popular mail clients like Microsoft
  Outlook, Outlook Express, Lotus Notes client
  etc.,
• Manual and Automatic storage of emails with user
  configurable options for replicating the folder
  structure and frequency of uploads.
• Full Text indexing of body and attachments as
  well.
• Metadata indexing of mail header.
• Retrieval of emails through mail client as well
  as through the browser.

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Products - EmailSafe
Outlook Toolbar depicting the ViciDocs
options Menu Item in Lotus
Screenshots
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Products EmailSafe Search and Results
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Products - FaxCapture

• Integration with Fax server for automatic storage
  of faxes in the ViciDocs repository.
• Rule definitions for routing the documents to the
  appropriate folders based on the incoming
  numbers.
• Text extraction from faxes for full text
  indexing.
• Deployment of Fax server on a machine different
  from ViciDocs Server.

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Products - ViciFlow

• Graphical designer to define workflows.
• Setting of escalation, notification rules to the
  nodes defined in the workflow.
• Supports user and group based processing of
  documents in the workflow.
• Workflow client includes a viewer which supports
  more than 150 file/image formats.
• Enables multiple types of annotations on the
  documents
• Supports document attachments, comments, user
  based annotation viewing.

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Products - ViciFlow
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Products - ViciForm

• Creation of multiple form templates with multiple
  zones.
• Different types of recognition technologies like
  OMR, OCR, Barcode and ICR applicable at a field
  level.
• Batch processing of multiple documents belonging
  to different forms.
• Automatic detection of form templates to extract
  data from the forms.
• Multiple output formats like XML, CSV, ODBC
  compliant database storage etc.,

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Products - ViciForm

• The Data Correction module allows the user to
  view the zone in highlighted fashion to make
  corrections.

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Products - ViciForm
Machine Printed Number for OCR
Photograph Image file Area

• UI based zone creation for creating templates.
• Assignment of data types (Numeric, character) to
  the fields
• ICR/OCR/OMR field types support

Signature portion that needs to be saved
separately
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Case Studies - Unilever
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Case Studies - Unilever

• Issues
• Accounting documents in physical form leading to
  high
• dispatch costs and huge turnaround times
• Documents being processed multiple times
  resulting in
• financial losses and waste of manpower
• Benefits
• Reduced turnaround time for invoice processing
• Improved control over documents received
• Improved productivity and efficiency in approval
  process
• Ease of operations for executives at Central
  processing Cell.
• Mechanism for avoiding duplicate payments

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Case Studies - SBI

• Issues
• Circulars received from Head Office in physical
  form being dispatched by courier to branches -
  leading to high dispatch costs and huge
  turnaround times
• Difficulty in retrieving the exact circular
  needed at Branchs end
• Benefits
• Significant savings in printing and dispatch
• Average lead time for circulars to reach the
  customer-facing branches brought down by 75.
• The circulars are fully searchable making it easy
  for users to retrieve
• Easy navigation for users through related links
  provided to
• related circulars

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Case Studies - TCS

• Integration with Java based web application
• TCS has implemented Java based web application
  for various state governments of India. The users
  had to scan the documents using the interface
  provided by the scanner and retrieval of the
  documents was based on meta data alone.
• As part of the ViciDocs integration with the
  eGovernance solution, Vicisoft developed a Java
  wrapper for ViciDocs solution with Oracle as the
  database. With this the users could perform
  content searches on the documents stored.
• Vicisoft provided a browser based scanning client
  and the documents get uploaded directly to the
  repository
• A browser based Viewer with annotation support
  was provided to enable the users annotate the
  documents.

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Implementation

• Modular and Scalable
• Built on components which can be easily
  customized
• Components for text extraction etc. can be added
  on-the-fly thus making it extremely scaleable
• Storage of the documents can be on multiple
  machines within the network
• Scalable to millions of documents with existing
  track record of clients.
• Extendable
• DCOM, HTTP based and .NET APIs to enable
  developers to create custom interfaces.
• Can be integrated with any ERP systems like SAP
  or with home grown solutions.
• Can be used with any ODBC-compliant RDBMS
• With Indian Offshore development center,
  Customization is quick and cost effective.
• Support
• Single Click Install and fastest ready to use
  deployment.
• Onsite Implementation
• Offshore support and maintenance through
  messengers, Telephone, WebEx and Email.
• 24x7 support option possible.

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Implementation Market Segments

• Education
• Admissions
• Student records
• Teacher certification
• Government
• Land records
• Building permits
• Utilities
• Engineering drawings
• Regulatory documents
• Procedures
• Environmental permits
• Banking Finance

• General business
• Human resources
• Purchasing
• Correspondence
• Contracts
• Customer service
• Healthcare and Biotech
• Billing support
• Patient records
• New Drug Applications
• BPO (ViciDocs has a BPO Version)
• Accounting and Financial
• Health Care
• Legal

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Implementation Client List
Al Khafji Joint Operations
AP GENCO
ANGRAU, Hyderabad
Al Badi group Abu Dabhi
IMM, New Delhi
Unilever Arabia, Dubai
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Thank You

• India Office
• Vicisoft Technologies Pvt Ltd
• H. N. 3-7-218, 2nd Floor, Gen. Choudary Road,
• Karkhana, Hyderabad 500015
• Tel(O) 91-40-27743168, 27742608, 27743167
• UAE Office
• Vicisoft Technologies Pvt Ltd
• P.O. Box 120864
• Sharjah, U.A.E
• Tel [phone]
• Fax [phone]
• Email info_at_vicidocs.com
• URL www.vicidocs.com