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State Software Report Archive Features

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Defines top-level directory for district's archive ... Configured in same fashion as MONTHLYCD and FiscWeb ... kept in separate directory. Review of FiscWeb ... – PowerPoint PPT presentation

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Title: State Software Report Archive Features


1
State Software Report Archive Features
  • New Payroll CD features and review of USAS CD,
    FiscWeb

2
Overview
  • Upcoming PAYROLLCD
  • Configuration
  • Features
  • Web server access
  • Review of USAS MONTHLYCD
  • Review of FiscWeb

3
USPS Payroll CD
  • Coming on Next Release
  • Goals
  • Archive standard set of reports
  • Standardize archival process across DA Sites
  • Integrate without special processing by user
  • Archive both PDF and TXT versions of reports
  • Support multiple pays with same pay date
  • Support multiple simultaneous pays (MSP)
  • Structure for browsing via web server and
    transfer to CD

4
Integration
  • Archiving is automatic, when enabled
  • Payroll processing
  • Closing programs
  • Other programs as appropriate (LEVPRO, BRDDIS)
  • CALENDARCD
  • Only special program
  • Must be run prior to closing for CYE

5
Configuration
  • USPS archiving is enabled with single logical
  • OECNUSPS_CDROM (district logical)
  • Defines top-level directory for districts
    archive
  • All USPS users in district must have Read, Write,
    Delete access
  • DEFINE OECNUSPS_CDROM DISKARCDISTA.
    /TRANSLATIONCONCEALED
  • When logical is defined
  • Subdirectories created automatically
  • USPS programs will archive copies of reports (PDF
    and TXT)
  • Index HTML files are created for web or CD
    browsing PDF files

6
Puzzles and Principals
  • Not all USPS reports can be associated with a
    month, quarter or payroll period
  • Such reports are collected in their own
    directories with their nearest sensible period
  • For example
  • BENACC, BRDDIS,PAYDED, PAYRPT under CY
  • STRSREG is under month
  • Extra processing
  • USPS programs may do extra work to produce
    archive
  • Some processing programs will run longer to
    produce archive reports

7
Directory Structure
Calendar Year
Quarter
Month
Payroll
Month End Reports
Quarter End Reports
Fiscal Year End Reports
Calendar Year End Reports
Other Reports for Year
8
Web Server Configuration
  • Configured in same fashion as MONTHLYCD and
    FiscWeb
  • Configure URL to point to districts archive
  • Restrict URL to appropriate district personel
  • SSL/HTTPS (Secure HTTP)
  • May be more important for USPS data due to SSNs
    and personal data
  • If not using for other data, may need to
    reconsider

9
Review of USAS MONTHLYCD
  • Goals Similar to PAYROLLCD
  • Archives
  • Monthly Reports
  • Fiscal year Reports
  • User must run as part of closing procedure
  • MONTHLYCD
  • FISCALCD
  • Generates standard set of reports
  • Everybody gets everything
  • DA Site can add reports

10
MONTHLYCD Nightly
  • Run nightly to produce current month and fiscal
    year reports
  • Current month and fiscal reports are kept in
    separate directory

11
Review of FiscWeb
  • Is not a piece of software
  • Its a method of distributing reports
  • DAS or school can produce any report
  • For individuals, groups or public
  • Accessible via web site
  • Updated nightly or on other schedule
  • Works for any package USAS, USPS, SAAS, EMIS

12
Example Uses of FiscWeb
  • Reports for people/groups
  • Individual people (supervisors, principals)
  • Groups of people (building, cafeteria, building
    maintenance)
  • Reports for Special Activity or Grant Funds
  • Board members
  • General public
  • For specific purposes
  • Vendor List
  • Birth day list
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