National Communications System NCS ESF2 Training

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National Communications System (NCS)ESF-2
Training
Daniel Colon Logistics DHS/Preparedness daniel.col
on_at_dhs.gov [phone]
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FEMA Form 60-1
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Uses of Form 60-1

• Gather and document information needed to
  determine if a purchase is viable
• Document initial purchase information, which will
  be transferred to a FEMA form 40-1
• Request a purchase under an existing 40-1

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FEMA Form 60-1

• Used to start the acquisition process
• Completed and submitted to Logistics section
• If the goods/services can be provided by FEMA-
• Form is used for inventory control
• If not, 60-1 is used to generate FEMA Form 40-1
  for acquisition of goods/services outside of FEMA

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Requirements

• Is the requirement already being met?
• Check
• Within your department
• Other individuals at the DFO/JFO/LTRO/AFO
• Contracting Officer

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Complete Description

• An incomplete description of goods/ services will
  cause you to receive unacceptable goods or
  service
• Ensure correct services are met by providing
  complete and accurate information

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Total Cost

• Provide an estimated cost for requisitioned
  goods/services
• Identify vendor to obtain information based on
  needs
• Calculate the total estimated cost

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Justification

• Why we need it?
• Where do we need it?
• Who needs it?

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Completed 60-1
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Statement of Work/Statement of Need

• Attachment if more information is needed
• Provides detailed explanation of good/services
• Provides sufficient information for Contracting
  Officer to solicit, evaluate, and select an
  officer
• Establishes standards for measuring quality

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Selecting Source/Vendor

• Recommendation for other than full and open
  competition
• Only one responsible source
• Urgent and compelling reason
• Industrial mobilization or experimental
  developmental, or research work
• International agreement
• Authorized or required by statute
• National Security
• Public interest

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FEMA form 40-1
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FEMA Form 40-1

• Information from 60-1 creates 40-1
• The funding and Commitment for services and
  supplies
• Obligates credit card or Obligates contract

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Policy

• Initiated by Project Officer from
• 60-1/MA/ARF
• Routed electronically through Financial System
  for required signatures
• Certified by Comptroller prior to purchase
  commitment

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60-1 PROCESS
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Summary

• Every request is different
• Exercise good judgment
• Provide detailed justification information
• Complete details timely completion of request