Information Address Venue

1
Information Address Venue

• Location
• If possible should be in fairly close proximity
  to where your prospective members live
• When you send out your letter confirming their
  acceptance to attend, youll look very
  professional if you include a map showing the
  venue location

2
Information Address Venue

• The Meeting Room
• Hopefully youll have been able to secure
• a room that has plenty of space
• If the Information Address Presenter
• needs a lectern and perhaps a mike, have
• these in the centre front facing your
• guests who should be seated in theatre
• style rows with a walkway in the centre
• Guests sit in the front row and Lions at the
• back

3
Information Address Venue

• The Meeting Room Continued
• Display regalia, but DO NOT have a formal table
• at the front display the flag set to one side
  in a
• room corner, display posters, photographs, press
• clippings, thank you letters in several locations
• throughout the room place copies of the
• Australia Lion on the guests chairs, but DO NOT
• at this stage give them the summary handout of
• the Information Address

4
Information Address Venue

• Arrival of Guests
• On their arrival ensure each guest is hosted by
• a Lion offer them a beverage such as orange
• juice, soft drink or one only glass of cask (keep
• the cost down) wine Escort guests to the
• various displays and generally make them feel
• Comfortable when everyone is taking their
• seat for the Information Address tell guests
• youll meet up with them over the
• tea/coffee/light supper

5
Information Address Venue

• Attendance Dress of Lions
• Ensure a strong turn up of members its also
  a good idea to have non Lion partners present
  Lions should wear the club uniform or otherwise
  smart casual wear both the Lion and member name
  badges generally be casual rather than formal -
  DO NOT wear the Australian Lions Uniform

6
Information Meeting Venue

• Information Address Agenda
• President Welcomes guests but DOES NOT
• speak about the Club
• Introduces two well spoken
  Lions
• to present the Ethics
  Objects
• Introduces Presenter
• Presenter Provides Information Address asks
  
• guests to become members-hands out membership
• forms address summary No Lion should speak
• until the presenter hands back to the President
• President Thanks invites everyone to supper

7
Information Meeting

• Prizes for the Presentation
• Two Lions Christmas Cakes if available
• one of each size
• A roll of Lion Mints for each guest
• A prize for Rikki Tikki

8
The Information Meeting

• A Special Opportunity For A Guest To
• Aid A Charity
• How about on the RSVP Coupon you enable each
  guest to nominate their favourite registered
  charity, which on the attendance of the guest,
  will go into a draw to win a donation from the
  Lions Club