8 Ways to Make the Most of Your Optometry Software (1)

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8 Ways to Make the Most of Your Optometry
Software In eye care, time is moneyand todays
eye care practices need more of both. Thats why
your optometry software is so important. Aside
from impacting patient care and the
patient-provider relationship, it can either help
or hinder your revenue-boosting efforts. 8
Essential Optometry Software Features At the
least, a solid optometry software systemlike My
Vision Express should allow you
to Pre-authorize vision plan insurance benefits
with speed and accuracy. Prior authorizations
are a pain, costing you valuable staff time and
overhead. But confirming vison plan benefits
before patient check-in ensures youll be able to
collect payment for your products and
services. My Vision Express optometry software
lets you search across multiple vision plans at
one time to quickly find and authorize a patient
benefit. Quickly automate insurance calculations
to be sure patient benefits are accurate. Good
optometry software should facilitate insurance
calculations so that the optical staff doesnt
have to manually calculate them for each order.
This My Vision Express feature prevents
calculation mistakes and makes your optical more
efficient and professional-looking. Its a plus
when patients dont have to wait and watch you
struggle with a calculator. Present marketing
codes to accurately calculate promotions and
discounts. A specialized marketing module will
allow your practice to accept coupons and
automatically calculate discounts based on the
marketing information that you specify. This
eliminates manual calculation errors and saves
time. This one of My Vision Expresss most
powerful time and money-saving features. The
Marketing Module will also allow you to create
sophisticated sales promotions designed to
attract both new and returning patients. Then,
you can use integrated analytics to track the
success of your marketing efforts and identify
the most effective marketing methods.
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Automate ordering from lab and contact lens
vendors. Stop the double data entry and order in
one click with Lab and Contact Lens Vendor
interfaces from My Vision Express. You can
connect directly to contact lens vendors for
seamless, one-click ordering and save time by
batching lab jobs and contact lens orders.
Theres no need to visit a separate lab or
contact lens website and retype your order
information. Once your orders arrive, you can
receive them into My Vision Express and update
the status to note that the orders are ready for
final inspection or dispensing. Then, use the
patient communication feature to automatically
text or email patients to let them know their
order is ready for pick up. Use a clearinghouse
to submit claims in batch format directly to the
insurance company of your choice. Using a
clearinghouse allows you to submit groups of
claims with just one click and without doubling
up on data entry. My Vision Express is designed
to streamline your practice workflow so that you
can process insurance claims from start to finish
without ever going outside of the
software. Creating claims from your orders is
simple and painless. In addition to creating and
submitting an electronic claim to the
clearinghouse with the click of a mouse, you can
send and organize patient statements with
real-time processing. You can also receive
electronic remittance advice (ERA) files in
American National Standards Institute (ANSI)
Accredited Standards Committee 835
format. Import ERA files to auto-allocate entire
insurance payments with just one click. Gone are
the days of spending hours trying to allocate a
large insurance check line by line until it
balances. The My Vision Express ERA feature saves
time and prevents posting errors. As MVE pulls in
the ERA information, the system automatically
allocates the payment based on the ERA details.
That means that the entire ERA can be posted to
the correct patient accounts with one click. You
can check on the payment and allocation details,
adjust, or write off balances if needed. Plus,
insurance and aged receivable reports keep the
details of whats posted at your
fingertips. Easily reach out to patients to
promote your practice, sale, or upcoming
event. The letter module of My Vision Express
features a powerful communication and promotion
management system. This is the most efficient way
to retain a loyal patient community and build
your business.
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Using the module, you can create personalized
communications from within the program and
without the need for any other word processing
software. This saves you time and money since
this built-in functionality eliminates the need
to switch between software programs. Pre-set
templets let you send print or electronic
communications to specified groups. You can
search your patient database and target groups of
patients based on criteria like amount of money
spent, brands the patient has purchased, open
patient balances, and more. Ensure you never run
out of popular inventory items. My Vision
Express allows you to set inventory reorder
thresholds for items that you never want to run
out of. This feature can be used for frames,
stock lenses, contact lenses, or accessories.
When the item counts reach the threshold for
reorder, the optometry software will
automatically add that item to a purchase
order. You can also view, check, and send
purchase orders to the vendors of your choice
directly from My Vision Express. You wont need
to enter data on the vendors websites or call
the vendor representatives.