Title: E-invoice Printing: Process, Mandatory Fields, Modes of IRN generation
1E-invoice Printing Process, Mandatory Fields,
Modes of IRN generation
E-invoice Printing is one of the most significant
aspects of e-invoicing after the mandate gets
applicable to a taxpayer. Currently, the
government has made e-invoicing mandatory for
taxpayers with an AATO of Rs. 5 Cr. from January
1, 2023. Under the e-invoicing mandate, the
taxpayers' invoices need to be registered on the
official e-invoicing portal. This portal is known
as the Invoice Registration Portal (IRP) which
will help taxpayers generate the invoice
reference number (IRN) which will be unique for
every single invoice that is being generated.
E-invoice printing is one of the topics that
taxpayers are most concerned about. In this
article, we discuss everything related to
e-invoice printing i.e. the process, mandatory
and optional fields, generation etc. Read on
2E-invoice Printing - IRN QR Code
- Under the e-invoice mandate, taxpayers will
continue to generate their specific GST invoices
(covered under the mandate) on their own with the
help of their Accounting/Billing/ERP Systems.
Once generated, the invoice data will now have to
be sent to Invoice Registration Portal (IRP) if
their business crosses the e-invoice turnover
limit. - IRP then will verify and assign a number unique
for that particular invoice using the hash
algorithm under e-invoicing which is the Invoice
Reference Number (IRN) along with a QR Code. QR
code will be part of the signed JSON, returned by
the IRP. It will be a string (not an image),
which the ERP/accounting/billing software shall
read and convert into QR Code image for placing
on the invoice. - A B2B GST invoice will be valid only with a valid
IRN. And before sharing it with the concerned
parties, taxpayers need to print this IRN and QR
Code on the invoice. Hence, understanding the
nuances of e-invoice printing becomes important.
3Mandatory fields to be printed on an invoice and
an E-invoice As per Rule 46 of CGST tax rules
2017
- Following fields are mandatory to be printed on
the e-invoice as per Rule 46. Tax invoice
referred to in section 31 - Name, address and Goods and Services Tax
Identification Number of the supplier - A consecutive serial number not exceeding 16
characters, in one or multiple series, containing
alphabets or numerals or special characters-
hyphen or dash and slash symbolised as "-'' and
"/" respectively, and any combination, unique for
FY - Date of its issue
- Name, address and Goods and Services Tax
Identification Number or Unique Identity Number,
if registered, of the recipient - Name and address of the recipient and the address
of delivery, along with the name of the State and
its code, if such recipient is un-registered and
where the value of the taxable supply is Rs.
50,000/- or more
4- Name and address of the recipient and the address
of delivery, along with the name of the State and
its code, if such recipient is un-registered and
where the value of the taxable supply is less
than Rs. 50,000/- and the recipient requests that
such details be recorded in the tax invoice - HSN code for goods or services
- Description of goods or services
- Quantity in case of goods and units or Unique
Quantity Code thereof - The total value of the supply of goods or
services or both - Taxable value of the supply of goods or services
or both taking into account discount or
abatement, if any - Rate of tax (central tax, State tax, integrated
tax, Union territory tax or cess)
5- Amount of tax charged in respect of taxable goods
or services (central tax, State tax, integrated
tax, Union territory tax or cess ) - Place of supply along with the name of the State,
in the case of a supply in the course of
inter-State trade or commerce - Address of delivery where the same is different
from the place of supply - Whether the tax is payable on reverse charge
basis - Signature or digital signature of the supplier or
his authorised representative - QR code, having embedded Invoice Reference Number
(IRN) in it, in case invoice has been issued in
the manner prescribed under sub-rule (4) of rule
48.
6E-invoice Printing with QR Code
- An e-invoice must have a signed QR Code. The size
of the QR code is not specified, however, the
taxpayer must take care that it is placed clearly
on the invoice from where it can be scanned
easily. It need not be placed on every page of
the invoice, placement just on the first page is
workable. - The QR code contains essential information about
the invoice such as the GSTIN of the supplier and
recipient, invoice number, date, number of line
items, and HSN code of the main item. This
information can be accessed by scanning the QR
code with a mobile device. - It is important to note that the QR code is not
an image but a string returned by the IRP. The
ERP/accounting/billing software must read this
string and convert it into a QR code image to be
placed on the invoice. This process ensures that
the QR code is valid and contains accurate
information about the invoice.
7Optional Fields of E-invoice Printing
- Other details such as Acknowledgement Date and
number etc. are not mandatory. The taxpayer can
decide whether or not to add them. Only the
signed QR Code has been made compulsory for now.
Other optional fields include references to
contracts, vendor purchase orders, e-way bill
numbers, phone numbers or email IDs, and the
place of dispatch of the goods etc. - Here is an example of an e-invoice for your
reference
8- Can I print an e-invoice?
- Yes. Once the IRP returns the signed JSON, it can
be converted into PDF and printed, if required. - Do I need to have IRN when printing e-invoices?
- IRN is anyway embedded in the QR Code to be
printed on the invoice. However, as per the new
requirement, IRN Number needs to be printed on
the invoice. - Do I need to print QR Code on the invoice?
- Yes. The QR code which comes as part of signed
JSON from IRP, shall be extracted and placed on
the invoice before the generation of PDF/print - Can the supplier place their entity logo on the
e-invoice? - Yes, please refer custom e-invoice print section.
- Is there any specific size of QR code that needs
to be printed on the invoice or debit credit
note? - There is no specific size, the only thing is the
QR code should be in a scannable form.
9Thank You!
- For Taking time to read our PPT
- For more information visit our URL
- https//einvoice6.gst.gov.in/content/e-invoice-pri
nting-process-mandatory-fields-modes-of-irn-genera
tion/
https//einvoice6.gst.gov.in/login
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