Everything You

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Everything Youve Always Wanted to Know about
Research Grant Supplements

• National Advisory Council on Drug Abuse
• May 22, 2003
• Richard A. Millstein, J.D.
• Deputy Director, NIDA
• NIH, DHHS

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Supplements

• Occasions arise when investigators believe that
  their approved budgets are not sufficient. NIH
  has a process that allows consideration for
  existing budgets to receive additional funds, a
  supplement.
• There are two types of supplements
• Competitive Supplements
• Administrative Supplements

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Competitive Supplements

• A request for an increase in support in a
  current budget period for expansion of the
  projects approved scope of research protocol
  (NIH Grants Policy Statement)
• Applicant initiates and submits on PHS 398 for
  peer review
• Expands beyond scope of parent grant but work
  is closely tied to it.

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Changes in Scope

• Change in specific aims
• Change from the approved use of animals or human
  subjects
• Shift of research emphasis from one disease area
  to another
• Transfer of substantive programmatic work to a
  third party
• examples from NIH Grants Policy Statement

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Administrative Supplements

• A request for additional funding for a current
  budget period to meet increased costs that are
  within the scope of the approved application but
  that were unforeseen (NIH Grants Policy
  Statement)
• Applicant initiates and submits for internal
  review

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Examples of unforeseen costs

• Salary increases
• Loss of equipment originally available from other
  sources (a facility closes, earthquake damage)
• Correcting errors in recommendations or awards
• Orderly termination
• Bridge Funding

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Administrative Supplements for Special Purposes

• NIH allows use of Administrative Supplements to
  achieve special purposes
• NIDA uses Administrative Supplements for these
  NIH-wide purposes, as well as for on-going
  programs and one-time applications.

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NIH-wide Administrative Supplement Programs

• Underrepresented Minorities
• Individuals with Disabilities
• Re-entry into Biomedical and Behavioral Research
  Careers
• These provide supplies, salary, and travel to
  allow research directly related to on-going
  research of parent grant.

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NIDA Administrative Supplements

• AIDS Supplements
• Methamphetamine
• Animal Models
• Health Disparities
• International Collaborations
• South Africa Initiative
• World Trade Center Disaster

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NIDA Dollars Special Supplement Programs
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NIDA Dollars for Regular Administrative
Supplements
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NIDA Dollars for Supplements FY 2000-2002
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Councils Role

• Consider competitive supplements along with
  competing grant applications
• Advise and approve administrative supplements
• Delegated authority for some administrative
  supplements to NIDA staff

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Councils Delegations Subject to budget
thresholds, staff may approve--

• Increases of salary fringe benefits
• Replacement of lost or broken equipment
• Correction of errors or oversights in
  applications, study section recommendations, or
  awards
• Orderly termination bridge funding
• Some modifications in scope to take advantage of
  opportunities

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Council Delegations Council Reserved Its
Approval for---

• Any supplement for 25 or more of the direct
  costs for the year to which the supplement is
  attached
• Any supplement of 100,000 or more in direct
  costs for any year

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Electronic Tracking
Updating Supplement DESPR/PRB DA R01 12345-01
of parent grant ___
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Take Home Messages

• Supplements serve a range of purposes
• Administrative and competitive supplements are
  distinct
• NIDA is implementing more systematic tracking,
  analysis, and oversight of the supplement award
  process
• Relevance to budget scenarios in the post-NIH
  doubled budget years.