Hybrid Made Simple VeHU Session 105

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Hybrid Made SimpleVeHU Session 105

• August 22, 2007

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Faculty

• Linda Nugent, Director, HIM, VACO
• Lois Hall, HIM Specialist, VACO
• Pam Heller, HIM Specialist, VACO
• Karla Porter, HIM Specialist, VACO
• Jennifer Rollins, HIM ADPAC, VISN 2

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Outline of National Professional Standards Boards
(PSB)

• Medical Record Administrator (MRA) 669 GS 13
  and above
• VISN MRA Board Members
• Medical Record Technician (MRT) 675 GS 9 and
  above
• VACO Super Board

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MRT PSBs

• MRT East/West Boards
• MRT Local Appointment Boards

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• VISN and Local MRA PSBs

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Boarding Process

• HR Transmittal Checklist
• New Appointments (including VA employees moving
  to new position)
• SAAs (local MRT boards excluded) must have
  supervisory memo of support
• Promotions (local MRT boards excluded) beyond the
  full performance level or as a new appointment
• Board recommendations returned to HR
• Boarding process tip sheet on HIM website

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Qualification Standards

• What is a Qual. Standard?
• What is the difference between the basic
  standards and job specific standards?
• How were these standards developed?
• Are we stuck with the standards as they are today?

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669 Qualification Standards

• Administrative in nature
• Standards for GS 5-14
• Full performance levels
• CHIM-12 vs. 13
• GS 14

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675 Qualification Standards

• Technical in nature
• GS 4-9
• Full performance levels
• Coder 7 vs. 8
• GS9

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Functional Statements

• Functional statements must reflect what the
  person is actually doing
• Cannot have the same FS for entry level and full
  performance level coders
• HINT Its O.K. to actually include the grade
  specific quals. in your FS

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VISN 2 MRA Board Experience

• VISN 2 MRA board consists of three members (a
  chair, a secretary, and one board member).
• The board has processed five one time special
  boarding packets, one new appointment and one new
  hire from across the VISN.
• Our Experience
• Lessons Learned

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Forms

• Board Membership
• Worksheets
• Board Action Form
• FAQ

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Sample FAQ Questions

• Appeal rights
• No reconsideration process for one-time special
  boarding decision
• Eligible for promotion consideration on
  anniversary date of grade
• Incomplete packet submitted
• Grandfather the employee at the existing grade
• Return package to the facility to add the missing
  information
• Return to the Board or the HR Technical Advisor
  could add the additional information for
  approving official to consider in their final
  decision

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Boarding Summary To Date
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Special Advancement for Achievements (SAA)

• Professional attainments in health care
  management, education, research, and patient care
  that are recognized at the national or
  international level, or are published in a
  recognized journal within the employees
  occupation
• Attainment of certification by an appropriate
  national certifying body, unless such
  certification is a condition of employment within
  VA or meets the criteria in the qualification
  standard for promotion to a higher grade
• Academic achievement by the completion of a
  higher-level degree in a field related to the
  Departments health care mission, unless the
  degree is a condition for promotion under the
  applicable qualification standard

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Special Advancement for Achievements (SAA)

• Election to office in a professional organization
  at the state or national level in recognition of
  significant and distinguished contributions to
  the employees occupation
• Recognition of outstanding and exceptional
  achievement by a professional or academic
  organization
• Independently producing or serving as a principle
  assistant or major contributing member on
  research producing publishable results that
  advance patient care or medical science
• Appointment to a university faculty position
• Appointment to a State licensing board or
  national certifying or accrediting body related
  to the practice of the employees occupation

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• QUESTIONS

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Title Goes Here

• Click to edit Master text styles
• Second level
• Third level
• Fourth level
• Fifth level