HTM 133

1
HTM 133

• Meetings Conventions

2
History

• There have always been meetings
• Cave Men -- Hunting strategy
• Ancient Israel met yearly
• King Arthur met with round table to plan the
  future of Camelot
• Oahu The gathering place
• Meeting industry is an American Invention
• Business boomed after the U.S. Civil War
• Why would increasing business success generate
  more meetings?
• More money
• More leisure
• More Associations
• Elks
• Lions
• Kiwanis
• Rotary
• Business interests more widespread
• Better transportation
• Both the NEED and the MEANS increased!

3
Hotels

• If you were JC Penney, and you wanted to hold a
  meeting for all of your store managers, where
  would you hold it?
• Hotels were originally places for upper class
  gentlemen
• More like a private club, a sanctuary
• Definitely not for meetings
• Merchants and salesmen were low class
• Not until 1960 did hotels pay attention to
  meetings
• Hyatt
• Marriott
• Now meetings represent about 40 of all hotel
  rooms sold in the U.S.

4
Economic Impact

• 77 million people last year
• 40 billion industry
• Average corporate meeting 155,000
• Average Association meeting 127,000
• Average attendee spent 1,180
• This is a huge business!

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What does delegate spend his/her money on?
6
Who plans these meetings?

• Professional meeting planners
• average salary 64,000
• average experience 9 years
• 52 women
• average staff 5

7
What is a meeting?

• An assembly -- get people together to exchange
  information

8
Name some kinds of meetings

• Convention
• Exposition
• Conference
• Workshop
• Seminar

9
Who are the players?

• Sponsors Planners
• Venues
• Services.
• Exhibitors

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Sponsors Planners

• Associations
• Businesses
• Churches
• Fraternal Organizations
• Independent Meeting Planners

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Venues

• Locations
• City
• Convention Visitors Bureau (CVB)
• Convention Centers
• Conference Centers
• Hotels
• Universities

12
Services

• Decorators
• Entertainers
• Speakers
• Tour Companies
• Attractions
• Florists
• Photographers

13
Exhibitors

• Sales people
• Trade Show
• Concentration of qualified buyers

14
Meeting Components

• General Sessions
• Speakers
• Entertainment
• Staging
• Breakout Sessions
• Workshops
• Panels
• Exhibitions
• Socials
• Hospitality Suites

15
Planning Process

• Site Selection
• Negotiation
• Program Planning
• Housing
• Setup design
• Food Beverage
• Promotion
• Evaluation

16
Site Selection Considerations

• Lead Time
• Rotation
• Balance
• Attractive Destination
• Centrally Located
• Affordable
• Spouse Activities

17
Styles of Meetings

• Theater style
• X X X X X X X X X X X X X X X X
• X X X X X X X X X X X X X X X X
• X X X X X X X X X X X X X X X X
• X X X X X X X X X X X X X X X X

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Styles of Meetings

• Classroom style

X X X X X
X X X X X
X X X X X
X X X X X
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Styles of Meetings

• Banquet style

X
X
X
X
X
X
X
X