Web Site Design

1
Web Site Design

• Bidders Session
• May 21, 2009
• 9 a.m. to 12 p.m.

2
About Us

• Capital Area Michigan Works! is a network of
  resources. We partner with businesses to develop
  recruiting and retention strategies and we
  partner with job seekers to enhance education and
  career opportunities.
• More than 1,000 people visit our three service
  centers daily.

3
Request for Proposal Details

• Proposals must be submitted no later than 5 p.m.
  on Thursday, June 4, 2009.
• Late proposals will not be considered.
• Please sign in upon delivery of proposal to
  ensure a record of receipt.
• Proposals must be postal mailed or hand-delivered
  (to ensure delivery time is accurate). NO EMAIL!

4
Timeline

• Bidders Session May 21, 9 a.m. to 12 p.m.
  (written answers to all questions will be shared
  on May 21 following session)
• RFPs Due June 4, no later than 5 p.m.
• Bidder Presentations (For those scoring above
  60 out of possible 70 points) June 16 in person
  or via Webmeeting
• Vendor Selected (Anticipated) June 30
• Project Begins July 1
• Full and detailed project timeline from RFPs will
  be discussed and revised (if necessary) with
  vendor once a vendor is selected.

5
Goals of Project

• Start from scratch do NOT want Web site based
  on existing site
• Create a Web site that is truly of service to
  both job seekers and businesses, as opposed to
  simply informational
• Create a Web site that can automate processes for
  employees and customers
• Create a Web site that is simple and
  sophisticated in design and use

6
BUDGET-MAJOR CHANGE

• THE TOTAL BUDGET FOR THIS PROJECT HAS BEEN
  REDUCED TO 25,000.
• This is a direct result of the loss of a 5,000
  Web site improvement grant as a result of the
  Governors Executive Order.
• The Web site should be built in such a way should
  funding become available in future years,
  additional features could be added.

7
What to include in your proposal

• The successful vendor will be considered a
  partner and advisor in the development of the Web
  site and will be called upon to help determine
  appropriate content, site architecture, etc.
• At minimum, proposals should include
• Total cost for the project
• Recommendations for Web site design and
  development
• Project timeline based on July 1 start-date (will
  be finalized upon selection of a vendor)
• Samples of Web site projects your organization
  has completed

8
In General

• Site should be built in such a way additional
  features may be added at a later date.
• Site should be simple and sophisticated in design
  and use.
• Site should coordinate with/be compatible with
  existing outreach materials.
• Site should incorporate business and job seeker
  testimonials

9
Specifically, site NEEDS to have

• Basic information about Capital Area Michigan
  Works!, its programs and how to contact us for
  businesses and job seekers
• A searchable calendar for Capital Area Michigan
  Works! events and classes
• A convenient and visible space to post
  announcements (with attachements), new programs,
  important information, links to news clips and
  Requests for Proposals
• A media room
• A means of updating the content on the site

10
Additionally, it would be NICE to have

• A search function for the site
• A means of connecting to Twitter and Facebook
  pages
• RSS feed of Capital Gains Jobs and Innovation
  News www.capitalgainsmedia.com and/or Michigan
  Talent Bank job postings similar to
  www.capitalareaitcouncil.org/index.php?optioncom_
  wrapperItemid110
• A secure portion (password protected) of the Web
  site for contractors to access files/financial
  information
• A secure portion of the Web site for contractors
  to share information/documents with one another
• An automatic notification function to alert
  subscribers of new events/announcements
• Careers at Capital Area Michigan Works! section
• A Search Engine Optimization strategy and
  implementation

11
Special Tools

• Capital Area Michigan Works! would LIKE to have a
  tool on its Web site to help job seekers build a
  better resume.
• This is the direct result of employee focus
  groups asking, How could technology make your
  job easier?
• The ideal tool would not only help job seekers
  build a resume by filling in fields, it would
  create a dialogue with them, asking questions
  to prompt them to be more thoughtful in their
  responses.
• Other options could include a spell check
  function, various templates, the ability to save
  or export resume as a Word document and the
  ability to cross populate data fields with the
  Michigan Talent Bank.

12
Special Tools

• A similar tool could be developed for employers
  to help them develop more thoughtful, accurate
  job descriptions to reduce the number of
  unqualified applicants.

13
Proposal Evaluation

• Evaluation of each proposal will be based on
• Total cost of project (10 points)
• Ability to meet key goals (20 points)
• Features included in proposed design/development
  (20 points)
• Search Engine Optimization strategy (5 points)
• Past project samples (15 points)
• Those with 60 out of 70 total points will be
  invited to present on June 16
• Presentation (30 points)

14
Additional Questions

• Do you have an idea as to when you would like the
  final product? This will depend on vendors
  schedules and their ability to complete the work.
• The focus group that was mentioned in your
  documentation did that involve contractors as
  well as those looking for jobs? Contractors were
  asked both how they used and could use the Web
  site, as well as how their customers utilized the
  site and features of others sites that were
  helpful to their customers in job search.
  Twitter.com followers (approximately 500) were
  also asked what features they would find helpful
  on a Web site.
• OTHER QUESTIONS?