Goldstone Technologies Limited

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Goldstone Technologies Limited
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The rules of success change every day.
Businesses that are committed to seizing market
lead are reevaluating their business strategies.
Speed, Adaptability and Operability have become
the success mantras for the emerging markets.
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Goldstone Technologies presents you the right
solution eSWAP Focused on getting you
business results for today and tomorrow across
your enterprise.
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An Integrated Solution

• Is Based on the Unique concept of Integrated
  Functionality System.
• Automates your business functions around core
  functions of Sales, Warehousing, Accounts and
  Purchases.
• Integrates your enterprise across the globe with
  a powerful set of integration tools.

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A high-end solution

• Multi-tier architecture
• Robust and reliable database server
• Web-enabled Java front end
• Interfaces with legacy applications
• Implementable in heterogeneous application
  environments
• Facilitates data migration

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Business Benefits

• eSWAP enables data gathering checking of
  inventory contacting of retail stores and
  distributors compilation or analysis of
  collected data.
• Operations and transactions of all departments
  can be tracked and reports generated.
• Organizations with distribution network spread
  over several geographic locations can easily
  maintain their stocks.

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eSWAP Architecture
Clients
Presentation Servers
Application Servers
Data Servers
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Integration of Modules
Service
Sales
ARS
Administration
Fixed Asset
GL
Budget
HR
APS
Masters
Purchase
Stores
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Sales

• Facilitates logging of sales inquiry
• Allows sales persons to send offers based on
  inquiry or directly allows products to be
  reserved by sales persons for future sales
• Enables preparation of sales orders for confirmed
  sales

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Sales

• Allows amendments in sales orders including
  partial and complete cancellation
• Allows sales counters to prepare invoices for
  cash and credit card sales
• Allows preparation of invoice for credit sales.
• Keeps track of sales persons forecasts as well
  as customers forecast and achievement.
• Facilitates tracking of sales orders for
  delivery.
• Facilitates tracking of delivery notes for
  invoicing.

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Stores

• Allows receipt of materials purchased through
  purchase orders
• Allows receipt of material through cash purchase
• Facilitates transfer of stock from location to
  location
• Allows identification of locations as showrooms,
  service centers etc
• Assists in issue and receipt of materials to
  service personnel
• Allows sales returns and purchase returns
• Enables creation of delivery notes

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Stores

• Keeps track of material with serial numbers and
  expiry details
• Keeps track of orders pending to be invoiced.
• Facilitates assembly of products and their
  disassembly into constituent parts
• Aids physical stock verification of stock and
  correction if needed
• Gives critical lists like products below minimum
  stock and re-order stock level
• Provides a comprehensive view of stock indicating
  availability and of locations where stock is
  available.

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Service

• Allows tracking of warranty information generated
  through sales
• Facilitates reception and recording of service
  calls
• Assists in allocation of calls to service
  engineers
• Facilitates recording of actual work done by the
  service staff
• Tracks status of service calls
• Assists in making maintenance contracts and
  billing them subsequently
• Enables creation of service invoices

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Purchase

• Allows creation of purchase requests and
  amendment of requests
• Assists in creation of purchase inquiries based
  on requests or directly facilitates entry of
  quotation details from suppliers
• Enables creation of purchase orders based on
  requests or directly allows multiple purchase
  requests to be pooled in to one order
• Allows order amendment
• Keeps track of the requests and orders

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Accounts Payable System

• Allows advance payment
• Allows collections against multiple invoices
• Facilitates tracking of post dated checks
  received
• Enables age wise analysis of receivable dues
• Allows receipt of bank guarantee and LC
• Integrates with sales and invoicing

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Accounts Receivable System

• Facilitates advance receipt
• Allows collections against multiple invoices
• Facility to keep track of post dated cheques
  received
• Age wise analysis of receivable dues
• Integrated with sales and invoicing
• Facility to receive bank guarantee and LC

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General Ledger

• Defines chart of accounts
• Defines banks and bank accounts
• Facilitates multiple banks and bank accounts
• Defines balance sheet and pl orders
• Allows journal vouchers
• Enables bank reconciliation
• Facilitates creation of debit and credit notes
• Aids in entry of recurring vouchers

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Budgeting

• Assists budget entry for each account head
• Facilitates revision of budgets
• Facilitates monitoring of budget vs. actuals

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Fixed Assets

• Allows monitoring of fixed assets
• Provides multiple methods for depreciation
  calculation
• Facilitates asset disposal and revaluation

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Human Resource Management

• Allows capturing of Employee details including
  photographs
• Facilitates capture of commission structure for
  sales persons
• Allows entry of leave details for employees.
• Facilitates capture of payroll data
• Performs pay roll processing.
• Integrates with GL and other modules

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Administration

•  Allows creation of users who will use the system
  and their access permissions to different screens
  and reports in each module.
• Allows users to change their password.
• Allows users to set preferences for various
  parameters.

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Masters

• Facilitates creation of brands, categories,
  products, suppliers and customers.
• Enables creation of locations, bins and
  definition of stock parameters.
• Allows definition of Unit of measures used in the
  organization
• Facilitates identification of suppliers and
  customers based on city, state, country and a
  specified region.