Supervisory Safety Leadership Best Safety Practice

1
Supervisory Safety Leadership Best Safety
Practice 1
Understanding Legal, plus Employee Safety
Health UCD Economic impacts
Understanding Legal, Employee Safety/Health
Economic impacts
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Supervisor Safety LeadershipMajor Job Factors

• Leadership is a job requirement
• Supervisors have a major influence/impact on
• Regulatory compliance,
• Meeting University safety/environmental goals
• Injury prevention,
• Absenteeism, and
• Workers compensation costs

3
Safety Leadership Legal, Safety Business
Aspects

• UC Daviss commitment to employee safe
  behavior reflects
• Meeting Federal, State, County, and UC Davis
  safety requirements
• Concern for employees safety, health and quality
  of life
• Concern for costs associated with injuries
  illnesses

4
Legal EHS Regulatory Compliance
Requirements/Implications

• Many of the EHS programs are based on Federal,
  California, and/or local (Yolo) government
  regulations
• Provide a safe working environment for employees
• http//www.dir.ca.gov/samples/search/query.htm
  (Cal OSHA link)
• It is the intent of UC Davis to comply with the
  intent of these regulations as well as meeting
  the specific legal requirements.
• In addition, any violation of University EHS
  policies procedures is taken seriously
• http//safetyservices.ucdavis.edu/environmental-he
  alth-safety/health-safety/health-safety

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Regulatory Relationships Government Visits

• Follow procedures for responding to government
  agency visits (i.e. Cal OSHA), information
  requests, and required reports (some immediate
  reporting needs)
• It is important for you, as a Supervisor, to
  treat each agency representative with respect
• Interactions with government agencies focus
  solely on the incident/issue
• All agency representatives will be escorted by an
  EHS and a department representative at all times

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Supervisor Safety Leadership UC Davis EHS
Programs Policies

• First point of contact EHS policies
• Supervisor direct impacts employee performance 
• Enforce compliance with EHS policies
• Communicate expectations
• Set the proper example
• Follow the policies, procedures rules.

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EHS Programs Policies

• Establishing a Safety Management program
• http//safetyservices.ucdavis.edu/environmental-he
  alth-safety/health-safety/safety-management-progra
  m/safety-management-program-1
• Complying with EHS Policies procedures
• http//safetyservices.ucdavis.edu/environmental-he
  alth-safety/health-safety/policy-and-procedure-man
  ual
• Supervisor guidance and interpretation to
  employees (work w/DSCs-DSAs)
• Knowledge of policies and procedures to prevent
  serious or life-threatening situations

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Supervisor Safety LeadershipGetting Assistance

• Tools University Safety Organizations
• UCOP Risk Management
• Campus Safety Professionals
• Safety Services Administration
• UC Davis Safety Council
• Departmental Directors Managers
• EHS Departmental Safety Advisors (DSA)
• Supervisors
• Departmental Safety Coordinators (DSC)
• Individual employees

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The Role of EHS Departmental Safety Advisors
(DSA)

• Assist their departments
• Assist supervisors, management DSCs on
  inspections
• Serve as a Technical Resource
• Coordinate activities with Cal OSHA, Yolo
  County,
• Cal EPA, and other regulatory agencies
• Conduct incident investigation with the
  department
• Bring closure to injury/illness investigations
• List of DSAs
• http//safetyapps.ucdavis.edu/EHS/dsa/index.cfm

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Injury Illness Impacts Economic Direct Cost

• There are Direct Costs of Employee Injuries,
  Illnesses, and Indirect costs due to Employee
  Wellness and Behavior
• Economic Value of Safety Positive ROI
• Direct Workers Compensation )WC) Costs
• Temporary Disability payments to injured worker,
• Physician and specialist,
• Therapists,
• Diagnostic testing,
• Surgery,
• After care nursing costs,
• Permanent Disability costs
• Each department annually assessed for WC costs

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Example Workers Compensation Case Back Injury
Cost (3 yr claim)
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Supervisor Best Safety Practice 6Workers
Compensation (WC)

• Reporting
• Employees need to report all injuries and
  illnesses
• Immediately
• Supervisors
• Assure Employees get Medical treatment
• Inform Workers' Compensation Unit of the injury
• Complete notice of injury form (if employee
  does not go to Employee Health)
• Responsible for written Incident Report.
• Contact Occupational Health for all WC claims and
  referrals

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Injury Illness Prevention Indirect Costs of
injuries/illnesses

• Indirect costs
• Productivity losses overtime or extra wages,
• Training replacements,
• Administrative time managing claims disability,
• Legal costs possible fines
• Investigation and corrective action time
  expenditure,
• Work completion delays, equipment damage
• Employee skill loss, project/research delays,
• Morale efficiency impacts
• Liberty Mutual estimates for every 1 of direct
  costs there are 3-5
• indirect costs

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Supervisor Best Safety Practice Incident
Investigations

• Incident Investigation is supervisory primary
  responsibility
• Incident Investigations are performed to find all
  the causes and corrective actions for injuries,
  illnesses
• Supervisors will be provided additional training
  on effective incident investigation
• A simple incident investigation technique is to
  ask the 5 Whys
• HANDOUT Incident Investigation form
• Interview employee(s), pictures, sketch
• Note Ask for assistance from experienced
  Supervisors for your first investigation

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Supervisor Best Safety Practice Incident
Investigations

• Ensure department managers are awareness of
  injuries, WC claims and prevention efforts
• Insure a detailed injury investigation is
  completed
• Provide this information to Workers' Compensation
  Unit for the claim filing investigation
• Occupational Health work with the designated WC
  provider for claims management

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Supervisor Best Safety Practice Returning
Employees to Work (RTW)

• Return to Work (RTW)
• Employee will provide release to Employee Health
  prior to RTW.
• Human Resources provides notices of work
  restriction to Department Management
  Supervisors.
• Supervisor ensures employee work within their
  restrictions
• Adhere to physician notes and restrictions
• Provide modified duty according to policy
• Call Workers' Compensation with questions