BB Control Tollgate Brf Template

1
Directives Review and Approval Process for Level
1 Signature Flowchart
Originator resolves any remaining issues,
completes final draft, prepares directives
package sends the directives package to DSCP
Originator conducts Coordination
Meeting to obtain comments/ concurrences from
All SMEs/stakeholders and prepares NAVAIR 5215/18
Originator works to resolve legal issue(s). When
the legal issues are resolved, the DSCP is
notified and the corrected Directives Package is
sent to DSCP
Originator works to resolve issue(s). When the
issues are resolved, the DSCP is notified and the
corrected Directives Package is sent to DSCP
Originator drafts directive
Originator
DSCP date stamps directive and notifies DCP of
approval and forwards directives package to DCP
DSCP sends dir. package
DSCP submits directives package through
competency chain of command for staffing codes
Competency DSCP
DSCP reviews and makes any needed administrative
changes and sends to DCP
DCP sends to originator and ccs DSCP and Legal
DCP publishes new directive posts to Web site/
notifies originator DSCP of status/ directives
package is placed in active case file
NAVAIR DCP
DCP reviews and coordinates Legal review
DCP notifies DSCP ready for Level 1 signature
Legal
Yes
Legally Sufficient
No
Originator Level 1
Level 1 approves signs
Yes
No
2
Originator Drafts Directive

• 1. The originator creates a draft directive
  using the Navy directives standards.
• References SECNAVINST 5215.1D, Secretary
  of the Navy Directives Policy
• OPNAVINST 5215.17, Navy Directives
  Issuance System
• NAVAIRINST 5215.5K Naval Air Systems Command
  Directives Issuance System
• The originator shall contact the appropriate
  competency DSCP to receive guidance on the
  directives process.
• Additional guidance is also available on the
  NAVAIR Directives Web site (http//directives.nava
  ir.navy.mil/) under the HOW TO section, which
  includes directives templates and formatting
  guidance.

• TIPS
• Determine the type of directive to be issued
  (instruction, notice or change transmittal).
• Ensure the directive adequately documents
  programs, functions, assigned tasks,
  organization, policies and procedures.
• Assign a Standard Subject Identification Code
  (SSIC) to newly issued directives. Use DoN
  Standard Subject Identification Code (SSIC)
  Manual SECNAV M-5210.2. Contact your DSCP if you
  need further guidance.
• Identify classified directives per SECNAVINST
  5510.36A, Department of the Navy Information
  Security Program (ISP) Instruction.
• Ensure early clearance and coordination is
  obtained from the NAVAIRHQ Forms Manager
  (AIR-7.0C) when forms are involved in the
  directive.
• Coordinate all proposed directives with the
  appropriate NAVAIR and external activities, as
  applicable, that are process stakeholders.
• Use the Directive Templates available on the
  Directives Website to ensure the correct format.

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• Recommend that the initial draft be accomplished
  within 60 working days.

3
Originator Conducts Coordination Meeting
2. The originator coordinates the draft directive
with process stakeholders and appropriate Subject
matter Experts (SMEs) by holding a Directive
Coordination Meeting in person and/or virtual
(via e-mail, video telephone conference (VTC)).
a. In Person and/or VTC. Invite all process
stakeholders and SMEs to the coordination meeting
to review and edit the directive. When
scheduling the meeting, include the draft
directive in the meeting invitation and allow
sufficient time for the invitees to review the
directive (minimum of 10 working days) prior to
the coordination meeting. Include all the
competencies DSCPs on the invitation to ensure
that all the necessary process stakeholders have
the opportunity to attend the coordination
meeting and review and comment on the directive.
During the coordination meeting, the originator
will resolve any issues that arise and document
the results. b. Via E-mail 1. Create
e-mail for routing and send the draft directive
for review and comment to all process
stakeholders and SMEs. Include all competencies
DSCPs on e-mail to ensure that all the necessary
process stakeholders have the opportunity to
review and comment on the directive.
(a) For new directives or directives that revise
policy or responsibilities, allow 10 working
days. (b) For change transmittals,
allow 5 working days. All comments will be
provided to the originator/ process owner via
e-mail. c. Originator prepares NAVAIRHQ
Directives Coordination Worksheet for LEVEL- 1
Approval, NAVAIR 5215/18 (on the next slide)

• Recommend 20 working days Originator Conducts
  Coordination Meeting (steps a, b and c)

Continue to Next Slide
4
Originator Conducts Coordination Meeting Continued
c. Originator prepares NAVAIRHQ Directives
Coordination Worksheet for LEVEL-1 Approval,
NAVAIR 5215/18, within 5 working days of the
coordination meeting and/or the e-mail due date.
(1) Document coordination meeting attendance
and/or e-mail responses and all results,
including comments, concurrences, issues and
their resolutions. (2) Include the date and
time of the coordination meeting and e-mail
responses, if applicable. (3) For each
process stakeholder/SME, NAVAIR 5215/18 shall
specify one or more of the following,
concurrence via coordination
meeting concurrence via e-mail concurrence
via non-attendance concurrence via
non-response of e-mail request comments noted
and incorporated comments noted, but not
incorporated non-concurrence (4)
Non-attendance of coordination meeting by
stakeholders/SMEs shall be noted on NAVAIR
5215/18 as concurrence via non-attendance.
Include the date/time of the coordination
meeting. (5) Non-response by
stakeholders/SMEs of e-mail requests shall be
noted on NAVAIR 5215/18 as concurrence via
non-response of e-mail request. Include the
date/time of the requesting e-mail
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• Recommend 20 working days Originator Conducts
  Coordination Meeting (steps a, b and c)

5
Originator Resolves Any Remaining Issues and
Completes Final Draft
3. Originator Resolves Any Remaining Issues and
Completes Final Draft a. Originator incorporate
necessary changes based on appropriate comments
from the coordination meeting and/or e-mails
within 10 working days of the coordination
meeting. (1) If comments received are not
incorporated, direct feedback with the submitting
process stakeholders/SMEs must be
coordinated. (2) If comments received are
incorporated and they materially affect another
competency, it is mandatory that the affected
stakeholders/SMEs are informed and allowed to
review the directive again. (3) The
originator/process owner must resolve any
significant issues prior to proceeding with the
approval of the directive. PLEASE NOTE
Reviewers must put any objections in writing. b.
Originator prepare directives package. The
directives package consist of the following as
applicable the final draft directive all
enclosures/attachments all references cancelled
directives forms and reports summary of
significant changes (if a revision) any relevant
background information all comments/concurrence
and documentation of any resolutions completed
NAVAIR 5215/18 electronic copy of the directive
and references should be attached to the package.
c. Originator provides the directives
package to the competency DSCP.

• Recommend 15 working days for (steps a, b and c)

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6
DSCP Reviews Level 1 Directive

• DSCP Reviews
• a. The DSCP reviews the directive to ensure
  compliance with Navy directives standards.
• Recommend the DSCP review be accomplished within
  5 working days of receipt.
• The DSCP will determine the following in their
  review
• The directive conforms to the appropriate
  standards and format
• The type of release (instruction, notice or
  change transmittal) is appropriate
• The correct SSIC is assigned
• The references cited are current
• The directive does not duplicate, overlap or
  conflict with other directives
• The proper concurrence has been obtained by using
  NAVAIR 5215/17
• The distribution is complete and accurate
• The use of reports and forms is appropriate
• The classification markings are correct for
  classified directives
• The directive has a logical arrangement of
  content and recommend changes to improve clarity
• The level of signature for the directive is
  correct
• b. If major corrections are required, the DSCP
  will forward the directive back to the originator
  to make revisions.

• Recommend 5 working days for the DSCP to review
  and forward to DCP

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7
DCP Performs Quality Review and Coordinates Legal
Review

• DCP Reviews and Coordinates Legal Review
• a. The DCP performs quality assurance review of
  directive. Recommend this be accomplished within
  5 working days of receipt. If significant
  changes are required or if there is incomplete
  information in the directives package, the
  directives package will be sent back to the
  originator for changes/resolutions.
• b. The DCP submits the proposed level 1
  directive electronically to Legal (AIR-11.0)
• Legal will determine legal sufficiency.
  Recommend the DCP allow 15 working days for this
  review.
• (1) Upon AIR-11.0s determination of
  legal sufficiency, the DCP returns within 1
  working day the directives package, including the
  updated NAVAIR 5215/18, to the competency DSCP
  for the appropriate Level 1 competency head
  approval and signature.
• (2) If any issues arise during these
  reviews
• (a) the DCP will engage the
  originator, within 1 working day of receipt of
  the issues(s), via e-mail to resolve, and will cc
  the appropriate competency DSCP and AIR-11.0
  representative. NAVAIR 5215/18 must be updated
  by the DCP to reflect the status of the directive
  and submitted to the originator.
• (b) The originator works to resolve the
  identified issue(s) within 30 working days.
  After the issues are resolved, the necessary
  changes have been incorporated into the
  directive, and NAVAIR 5215/18 is updated, the
  originator notifies the DSCP of the resolution(s)
  and sends the updated directives package to the
  DSCP.

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• Recommend 15 working days for this legal review

8
Legal Reviews Directive
Legal determines the legal sufficiency of the
directive. Legal also ensure that the references
are appropriate for the directive. If any
issues arise during the review, the DCP will
engage the originator to resolve and notify the
other still reviewing the directive.

• Recommend 15 working days for the Legal review

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9
DCP Sends Disapproved Directive to Originator for
resolution
DCP Sends Disapproved Directive to Originator and
copy the appropriate DSCP and Legal If any
issues arise during the Legal reviews, the DCP
will engage the originator to resolve, within 1
working day of receipt of the issue(s), via
e-mail to resolve and will carbon copy (cc) the
appropriate competency DSCP and AIR-11.0
representative. NAVAIR 5215/18 must be updated
by the DCP to reflect the status of the directive
and submitted to the originator.

• Recommend 1 working day for the DCP to notify the
  Originator of the issue.

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10
DCP Sends Approved Directive to DSCP
The DCP submits the proposed level 1 directive
electronically to Legal (AIR-11.0) \ Upon
AIR-11.0s determination of legal sufficiency,
the DCP returns within 1 working day the
directives package, including the updated NAVAIR
5215/18, to the competency DSCP for the
appropriate Level 1 competency head approval and
signature.

• Recommend 1 working day for the DCP to notify the
  DSCP

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11
DSCP Submits Directives Package Through
Competency Chain of Command for Staffing Codes

• DSCP Submits Directives Package Through
  Competency Chain of Command for Staffing Codes.
• The DSCP submits the final directives package for
  final review and staffing with the originators
  competency direct chain of command (codes C, B,
  and A) for the Level 1 competency head (i.e.,
  assistant commander) signature.
• Recommend the competency direct chain of command
  staffing is no longer than 5 working days for
  each code (not to exceed 20 working days).

• Recommend this be accomplished within 20 working
  days of receipt of legal concurrence

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12
Level 1 Approves and Signs Directive

• Level 1 Approves and Signs Directive
• a. Recommend Level 1 signature be
  accomplished within 5 working days of receipt of
  package. Upon Level 1 competency head signature
  approval, the Level 1 forwards the final package
  to the DSCP. The DSCP updates NAVAIR 5215/18 to
  document the Level 1 approval. Thereafter, the
  DSCP sends the approved directives package to the
  DCP within 1 working day of receipt of the signed
  directive.

• Recommend 5 working days for the Level 1 Approval

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13
IF Level 1 Does Not Approve Directive
7(b) If the Level 1 does not approve the
directives package, the Level 1 returns the
package back to the DSCP (1) The DSCP
updates NAVAIR 5215/18 and forwards the
directives package to the originator for
resolution within 1 working day upon receipt from
the Level 1. (2) The originator works to
resolve the identified issue(s) within 30 working
days. After the issues are resolved, the
necessary changes have been incorporated into the
directive, and NAVAIR 5215/18 is updated, the
originator notifies the DSCP of the resolution(s)
and sends the updated directives package
(including updated NAVAIR 5215/18) to the DSCP.

• Recommend 30 working days for the Resolution of
  issues

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14
Originator works to resolve the identified
issue(s)
The originator works to resolve the identified
issue(s) within 30 working days. After the
issues are resolved, the necessary changes have
been incorporated into the directive, and
NAVAIR 5215/18 is updated, the originator
notifies the DSCP of the resolution(s) and sends
the updated directives package to the DSCP.
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• Recommend 30 working days

15
DSCP Date Stamps Directive and Notifies DCP of
Directive Level 1 Approval.

• 8. DSCP Date Stamps Directive and Notifies DCP
  of Directive Approval.
• Once the directive has been signed, the DSCP
  ensures that the effective date has been
  typed/stamped on each page of the directive
  (including enclosures, attachments, etc.).
• The DSCP updates NAVAIR 5215/18 and then sends
  the approved directives package to the DCP for
  final processing within 1 working day.

• Recommend 1 working days for these steps to be
  accomplished

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16
DCP Publishes New Directive

• 9. DCP Publishes New Directive
• a. Once the directive has been signed, the DCP
  submits the newly approved directive to NAVAIRs
  Imaging Center (AIR-7.2.2) to scan in PDF format
  within 1 working day of receipt from the DSCP.
• b. Once scanned, the DCP posts newly effective
  unclassified directive onto the NAVAIR directives
  publicly-accessible Web site, http//directives.na
  vair.navy.mil/, within 1 working day.
• c. The DCP notifies the originator and the DSCP
  of the directives status within 1 working day of
  the posting or after being informed the directive
  has been approved.
• d. The DCP updates NAVAIR 5215/18 and files the
  approved directives package in the NAVAIRHQ
  directives case file within 1 working day after
  publication.

• Recommend 5 working days for step a-e to be
  accomplished

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