Grant

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Grant Contract Training Session

• PROPOSALS

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Overview

• Proposal definition
• Locating funding sources
• Writing the proposal (technical financial)
• Signature submission process

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Proposal Definition
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What is a Proposal?

• The general purpose of any proposal is to
  persuade the potential sponsor to implement a
  project that you would like to launch. Any
  proposal offers a plan to fill a need, and your
  reader will evaluate your plan according to how
  well your written presentation answers questions
  such as
• WHAT you are proposing
• HOW you plan to do it
• WHEN you plan to do it, and
• HOW MUCH it is going to cost

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What Makes Up a Proposal?

• Commitment letter (cover letter)
• Scope of work
• Budget budget justification
• Any other forms required by the sponsor

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Commitment Letter (cover letter)

• Briefly explain the project
• Discuss our commitment to the project
• Signed by the Principal Investigator and the
  individual authorized to sign for the University

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Scope of Work

• Discuss the project
• Discuss how you will accomplish the project
• Discuss how this project will benefit the sponsor
  as well as benefiting the University
• (why the sponsor should fund this project)
• Depending upon the sponsor and the project, you
  may be competing against thousands of other
  applications.

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Budget

• Sponsors have many different types of budgets,
  but they all share some common expenses
• Salary and Fringe Benefits (60-70)
• Travel
• Supplies

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Budget

• Other Budget Considerations
• Subcontracts
• Equipment
• Consultants
• Equipment Maintenance Contracts
• F A Costs (Indirect Costs)
• Cost Share

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Budget Justification

• The budget justification explains in detail the
  expenses shown in the budget
• Employees names and effort percentages
• How fringe benefits are calculated
• Reason for travel
• Breakdown of supplies
• How F A is calculated
• Etc.

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Other Forms Required by the Sponsor

• The sponsor may require you to complete an agency
  specific proposal package such as the SF424.
  Review the Request for Proposal (RFP) and/or
  website for additional forms required in the
  application.

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Locating Funding Sources
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Funding Sources

• Potential sponsors can be
• Federal (NIH, NSF)
• Non-Federal (Univ. of Minnesota)
• State of North Dakota (NDDH, NDDHS)
• Foundations (Dakota Med. Foundation)
• Internal funding (Seed grants, travel grants)
• EPSCoR funding

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Federal Funding

• The easiest way to locate federal funding sources
  is to use the Grants.gov website
  (www.grants.gov).
• This website was developed to provide a simple,
  unified electronic storefront for interactions
  between grant applicants and the Federal agencies
  that manage grant funds.
• There are 26 Federal grant-making agencies and
  over 900 individual grant programs that award
  over 400 billion in grants each year.
• Free service, registration is not required.

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Non-Federal Foundation Funding

• The Community of Science (COS) website
  (www.cos.com) offers the world's most
  comprehensive funding resource, with more than
  24,000 records representing nearly 400,000
  opportunities throughout the world, worth over
  33 billion.
• Sponsors include private foundations, public
  agencies, national and local governments,
  corporations and more.
• The University has paid for an exclusive license,
  so it is free to all employees. Contact Jennifer
  Lessard at 7-2890 to set up a username password.

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State of North Dakota Funding

• The two main state agencies that provide funding
  to UND are
• The ND Department of Human Services
• www.nd.gov/dhs/
• The ND Department of Health
• www.ndhealth.gov
• Call the agency and talk to someone.

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Internal Funding

• The UND Research Development Compliance Office
  lists multiple internal funding solicitations
  every year. The goals of these programs are to
  enhance the ability of the faculty to submit
  successful external grant applications or to
  present his/her creative activity at a
  professional meeting.
• http//www.und.edu/dept/rdc/

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EPSCoR Funding

• ND EPSCoR Office is located on the UND campus and
  has the overall goal of increasing the
  competitiveness of North Dakota for merit-based
  grants and contracts in support of science and
  technology research from federal funding
  agencies.
• http//www.ndsu.nodak.edu/epscor/

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Writing the Proposal
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Proposal Sections

• Introduction / Summary
• Specific Aims
• Preliminary Studies
• Research Plan / Narrative

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Tips

• Contact a senior or funded member of your
  department and ask them to read and edit your
  proposal.
• Use the largest font size you can. The best font
  is Arial/Helvetica. Twelve point is best but you
  can get away with eleven.
• Be Concise! Dont use ten words to say what you
  can in five.
• Use the active voice in your writing. Keep it
  interesting and conversational. You want the
  reviewer to come away excited about your idea.
• Use good persuasive writing. Be assertive in your
  ideas while still acknowledging room for debate
  and the value of other opinions.
• The most important part of your proposal is the
  summary.
• Follow the sponsor guidelines.

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Proposal Writing Assistance

• The Research Administration website lists some
  on-line resources which may assist you.
• http//www.med.und.nodak.edu/researchadmin/proposa
  lwriting.html

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Research Fellowships

• Research Fellowships are offered by the Research
  Development Compliance Office
  (http//www.und.edu/dept/rdc/) in collaboration
  with the University Writing Program
• During the year, applications are invited from
  UND faculty for research fellowships (1,000
  each) to facilitate writing proposals for
  external funding of their research and scholarly
  activities
• Teams of two (faculty proposal writer and mentor)
  will engage in a 10-session (one hour each)
  writing seminar
• The goal of the seminar will be for each faculty
  writer to complete a research proposal, with the
  assistance of a mentor, that will be suitable for
  submission to an external sponsor

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Signature Submission Process
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Obtaining Signatures

• UND requires that all external proposals be
  routed to the appropriate people for review and
  signature. Signature is obtained on the Proposal
  Routing Form.

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Obtaining Signatures

• Required signatures include
• Principal Investigator
• Research Administration
• Department Chair/Director
• Assoc. Dean for Research (Dr. Sauter)
• Executive Dean (Dr. Wynne)
• Research Development Compliance Office

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Proposal Routing Form

• The UNDSMHS Proposal Routing Form can be found on
  the Research Administration website.
  http//www.med.und.nodak.edu/researchadmin/.

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Proposal Routing Form

• Project information such as PI, title, sponsor,
  and proposed dates
• Financial information such as budgeted amount and
  indirect cost amount
• Proposal deadline date
• Current project number (if applicable)
• Verify the use of animals, humans, biohazards,
  and radioactive materials
• Verify lobbying, construction, confidentiality,
  and Native American focus
• Verify the filing of a Financial Interest
  Disclosure form
• Signatures
• If multiple departments on campus are
  collaborating on a proposed project, you are
  required to obtain signatures from all of the
  departments involved.

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Routing

• Once the proposal is brought to Research
  Administration, it will be reviewed and then
  brought to the appropriate people for signature.
• You can track the progress of the proposal on the
  Research Administration website at
  http//www.med.und.nodak.edu/researchadmin/proposa
  lrouting.html.

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Traditional Submissions

• Once the proposal is signed by everyone, the
  Research Development Compliance Office will
  call the contact name on the Proposal Routing
  Form. This person can then pick up the proposal
  and mail it.

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Electronic Submissions

• Electronic proposal submission systems such as
  Grants.gov and NSF FastLane require the
  University to submit the proposal electronically.
• The hard copy of the proposal is routed for
  signatures, while the electronic version is sent
  to the Research Development Compliance Office.
• Once the hard copy of the proposal is signed by
  everyone, the Research Development Compliance
  Office will submit the electronic version of the
  proposal.

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Questions?
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Contact Information

• Corey Graves
• Grant Contract Officer
• UND School of Medicine Health Sciences
• [phone]
• cgraves_at_medicine.nodak.edu
• http//www.med.und.nodak.edu/researchadmin/