Advantage 3 Transfer Document (IET)

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Advantage 3 Transfer Document (IET)
Information Technology Services http//www.nau.ed
u/its
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Lesson objectives
By completing this lesson, you will

• To understand the term Internal Exchange
  Transaction
• Required fields for processing an IET document
• Validating and Submitting IET document

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Internal Exchange Transaction (IET)

• Advantage 3 allows NAU to handle internal
  purchases, and operating expense transfers

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What are IET document?

• The IET document allows the user to transfer
  expenditures within an account (Dept/Unit) or
  between accounts (IX doc in Adv2). The document
  also allows internal service departments to
  record revenue to expense transactions (II doc in
  Adv2).
• Line items are entered for each balanced
  transfer.
• An IET must have at least one line item but there
  is no maximum limit to the number of line items
  you can have on a IET document.
• The IET document has a header section and four
  detail sections

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Header

• Lists general information associated with the IET
  document.
• Initiator - Provider/Seller or Receiver/Buyer.
• Provider/Seller Dept/Unit who will receive the
  credit
• Receiver/Buyer Dept/Unit who will receive the
  debit

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Exchange Details

• Insert New Line - - To open up page for input of
  required fields.
• Select the event type associated to
  expenditure/revenue
• Event Type - The alpha-numeric identification
  code assigned to an event type. Four Even Types
  are available, two for expense to expense
  transactions, and two for revenue to expense
  transactions. See available Event Types below
• IN02 - Expense Transfer Different FundsIN03 -
  Expense Transfer Same FundIN05 - Rev to Exp
  Transfer Different FundsIN06 - Rev to Exp
  Transfer Same Fund
• Accounting Template - The unique identification
  code assigned to the accounting template.
  Accounting templates are used to bring in chart
  of account element codes for ease of data entry
  on documents.
• Line Amount - Calculated amount for all lines
  tied to this particular vendor line.
• 1st Party Fund Accounting Object/Revenue and
  sub-object/sub-revenue codes associated with
  transaction

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2nd Party Accounting

• Insert New Line - - To open up page for input of
  required fields.
• Accounting Template - The unique identification
  code assigned to the accounting template.
  Accounting templates are used to bring in chart
  of account element codes for ease of data entry
  on documents.
• Line Description Brief description of the
  transaction.
• Line Amount - The amount recorded on the Exchange
  detail page
• Fund Accounting - Object/Revenue and
  sub-object/sub-revenue codes associated with
  transaction

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Course summary
To understand the term Internal Exchange
Transaction
Validating and Submitting PD document
Required fields for processing an IET document
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