Office of State Purchasing

1
Office of State Purchasing

• Small Business Forum
• Folsom Branch Library
• Folsom, Louisiana
• August 5, 2009

2
Office of State Purchasing Website
http//www.doa.louisiana.gov/osp/osp.htm
3
For Whom We Purchase

• OSP purchases for all state agencies except the
  following
• Louisiana State University System
• Southern University System
• Board of Trustees of State Colleges and
  Universities System
• Special school and institutions supervised by
  BESE Board
• LA Community and Technical Colleges
• Department of Transportation and Development
  (DOTD) for road, highway, bridge construction and
  materials
• Dept. of Education for text books, scientific and
  lab equipment, teaching materials, devices and
  supplies

4
Office of Contractual Review

• Professional, personal, consulting, and social
  services
• Handled by Division of Administrations Office of
  Contractual Review (OCR)
• OCR maintains a listing of responsible
  prospective contractors for consulting services
• This listing of prequalified offerers is provided
  to requesting agencies who intend to issue a
  Request for Proposal for such servicesOCR
  Website http//www.doa.louisiana.gov/ocr/index.ht
  m

5
Office of Facility Planning and Control (OFPC)

• Responsible for the administration of the Capital
  Outlay budget.
• Advertisement for Bids in The Advocate
  newspaper and in a newspaper in the locality of
  the project. Usually notices will also appear in
  trade journals such as the Daily Journal of
  Commerce and the Dodge Report.
• Most of the advertised projects are for bid by
  general contractors, however some are of limited
  scope such as roofing, waterproofing, mechanical
  equipment replacement, fire protection systems,
  hazardous material abatement and similar work.
• Additional bid information can be found at the
  website under Design and Construction as well
  as electronic notification of Advertisements for
  Bid http//doa.louisiana.gov/fpc/fpc.htm

6
How Businesses Are Informed Of Bid Opportunities
Register in LaPAC http//wwwprd.doa.louisiana
.gov/osp/lapac/pubmain.asp
7
How To Be Informed Of Bid OpportunitiesRegister
in LaPAChttp//wwwprd.doa.louisiana.gov/osp/lapac
/pubmain.asp

• LaPAC (Louisiana Procurement and Contract)
  Network
• - Centralized electronic site for posting bid
  opportunities
• - Vendors self-enroll
• - May enroll multiple locations
• - Vendors select commodities classes of interest
• - Vendors are automatically notified via email
  when bid opportunities are posted in the selected
  commodities
• - Accessible for bid, addenda, and award
  searches 24/7
• - Search by commodity, department, bid number,
  open bids
• - FREE!! No Charge to Vendors
• Request to be placed on agencies bid lists
  DOTD, colleges and universities

8
Marketing Your Business And Product In State
Agencies

• Make personal visits to agencies and meet with
  procurement and contracting personnel
• Conduct a professional demonstration of product
  and leave brochures, etc.
• Form relationships with prime contractors
• Become a distributor or dealer on a statewide
  contract
• Market your subcontracting abilities
• Do not discredit your competitors product or
  services stand on your own merit

9
Points to RememberWhen Submitting Bids

• Thoroughly review the bid document for all
  requirements
• Do not change terms and conditions bid may be
  rejected
• Contact the individual on the document for any
  questions or clarifications
• Attend pre-bid conferences and site visits
• Ask questions prior to the bid opening
• Ensure bid document is complete
• Submit bid prior to bid opening date/time
• Do not change the F.O.B. point
• Timely submit any required bonding, insurance
  certificates, samples, literature etc. that are
  outlined in the document
• Submit bid on forms provided
• Sign the bid
• Ensure that you have the capacity to execute the
  contract
• Contracts are legally binding

10
SE (Hudson Initiative) Web Pagehttp//www.doa.lou
isiana.gov/osp/se/se.htm
11
Louisianas Small Entrepreneur Program (Hudson
Initiative)

• This program was established in accordance with
  LRS 392001 through 2008 and LRS 51931 to
  provide additional procurement and contracting
  opportunities for Louisiana-based small
  entrepreneurships
• The administrative procedures governing the
  program are located at http//www.doa.louisiana.g
  ov/osp/se/se.htm
• The Division of Administration, along with all
  State Agencies, including Colleges and
  Universities, is responsible for the overall
  operation and implementation of the Hudson
  Initiative
• The Office of State Purchasing is facilitating
  the implementation of the Program

12
Key Features

• The Program is goal oriented - expenditure goals
  are established by the Commissioner of
  Administration for certified SE participation
• No quotas or set asides will be utilized in
  implementing the SE program
• Program participation is race and gender neutral
• Participation is restricted to Louisiana-based
  businesses that have been certified as a small
  entrepreneurship by the Louisiana Department of
  Economic Development

13
CERTIFICATION OF BUSINESS IS A REQUIREMENT FOR
PARTICIPATION

• The Louisiana Department of Economic Development
  is responsible for certification of businesses.
  Certification is available on-line in the (LED)
  Small Business Certification System, which is
  located at https//smallbiz.louisianaforward.com/i
  ndex_2.asp
• Business must be independently owned and
  operated owners domiciled in Louisiana officers
  must be citizens or legal residents of the United
  States principal business office must be in
  Louisiana
• Business must have less than fifty (50) full-time
  employees
• Business average annual gross receipts are not to
  exceed 5 million for construction, and 3
  million for non-construction for each of the
  previous three tax years
• Participation is restricted to Louisiana-based
  certified businesses

14
Contact Information

• Rosemary Jackson, CPPB, Manager
• Office of State Purchasing
• Email Rosemary.Jackson_at_la.gov
• Telephone [phone]
• Office of State Purchasing Help Desk
• [phone]