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Presenting with Power: Effectively and Dynamically Communicating Technical Info

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Georgia Institute of Technology. School of Electrical and Computer Engineering ... Nothing tight or trendy. Giving Your Talk. 8 minutes is a short, formal talk. ... – PowerPoint PPT presentation

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Title: Presenting with Power: Effectively and Dynamically Communicating Technical Info


1
Presenting with Power Effectively and
Dynamically Communicating Technical Info
  • Christina Bourgeois
  • Georgia Institute of Technology
  • School of Electrical and Computer Engineering

2
80 of Your Presentation Will Be Forgotten
  • People tend to remember
  • Tone
  • Pace
  • Nonverbal expressions
  • People tend to easily remember things in 3s
  • Stop, look, and listen
  • Blood, sweat, and tears
  • Friends, Romans, Countrymen

3
Todays Objectives The Rule of Three in Action
  • Presentation Content
  • Slide and Speaker Aesthetics
  • Performance Dos and Donts

4
Planning Your Presentation The Rule of Three
  • What three key points do you want your audience
    to remember?
  • Structure your talk around the three points and
    find ways to illustrate them.
  • Have a clear beginning, middle, and end to your
    talk.

5
What? Why? How?
  • The purpose of a design presentation is to
    summarize
  • WHAT your technical approach is
  • WHY you chose that approach
  • HOW you implemented the design

6
Customize Content for the Audience
  • Who will be in the audience?
  • What are their expectations?
  • Are you presenting new material or building upon
    prior knowledge?
  • How many attendees?
  • Will the talk be interactive?
  • How much time is allotted for the talk?

7
Content Guidelines for a Design Presentation
  • Title slide (Highly descriptive title)
  • Problem Statement or Objectives/Goals
  • Technical Approach
  • Results
  • Discussion
  • Conclusions and/or Future Work
  • Questions slide

8
PowerPoint Dos
  • Include a descriptive title/heading line on every
    slide.
  • Keep slides simple and uncluttered by using short
    phrases, not long sentences.
  • Use consistent capitalization and punctuation on
    all slides.
  • Use consistent verb tense on all bullet items.
  • Number your slides.

9
Choosing a Font
10
Font Guidelines
  • Avoid distracting or unprofessional fonts such as
    Comic Sans or Monotype Corsiva.
  • Use Arial, Helvetica or any sans serif font.
  • (these slides use Arial font)
  • 44, 40, or 36 point titles.
  • 32, 28, or 24 point text for most lines.
  • (nothing less than 24 point text)
  • Use italics or color for emphasis, bold text is
    not effective.

11
Effective Font Size
12
Choosing the Right Contrast and Colors
  • White background with dark text is the norm at
    professional conferences.
  • Dark backgrounds with light text project well.
  • Red, orange, or blue lettering become unreadable
    when projected on dark background.
  • Avoid busy slide designs, those with
    distracting boarders or graphics keep it simple
    and clean.

13
To Upper Case or to Lower Case, That is the
Question
14
Display Speed and Special Effects
  • Slow slides and complicated special effects
    distract the audience.
  • Slide transition effects should not be used.
  • Do not use sound effects (crashing glass canned
    applause).

15
When to Show When to Tell
  • Make use of visuals wherever you can!
  • People like to see what youre doing
  • Diagrams
  • Photos
  • Flow charts
  • Tables
  • Use text when you present concepts that you cant
    show or when words help to describe the visual.

16
How to Show Effectively
17
Using Diagrams
  • Keep diagrams simple, easy to understand.
  • Lines must be thick to be visible when projected.
  • Text must be large enough to be readable.
  • Guide the audience to the important aspects of
    the diagram by using a pointer or standing next
    to the screen and pointing (with your hand) to
    the important data.

18
What Works
Specimen 2 6.35mm/0.25 diameter hole drilled in
11 increments
Specimen 1 6.35mm/0.25 long edge
notch introduced in 10 length increments (notch
width of 0.025mm/0.01)
12.7 mm
89.6 mm
101.6 mm
50.8mm
Aluminum 50.8mm x 152.4mm x 4.76mm (2 x 6 x
3/16)
152.4 mm
2.25 MHz, 12.7mm diameter piezoelectric discs
bonded to top surface
19
What Doesnt Work
Medtronic Delta Valve
Codman Hakim Programmable Valve
Medtronic Strata Valve
20
Ultrasonic Signals from Nominally Identical
Samples
Undamaged Specimen 1 at Room Temperature
Undamaged Specimen 2 at Room Temperature
21
Vague Project Objectives
  • Follow the wall
  • Detect collisions
  • Detect beacons
  • Finish safely

22
Better Project Objectives
  • Design robot to independently patrol a given
    walled area
  • Identify and react to friendly, foe, and neutral
    beacon agents
  • Avoid collisions with interior walls, exterior
    walls, and beacons

23
Technical Details ImportantCollision Avoidance
  • Uses Braitenberg positive feedback fear method to
    speed from obstacles
  • Reads sonar sensors continually to locate objects
    that come within 350mm
  • Processes sensors in prioritized order 2, 3,
    1, 4, 0, 5 (6 and 7 are ignored)
  • Deals reliably within any environment where
    accurate sonar readings occur

24
Too Much TextLocation Awareness
  • Method 1 used Pythagorean theorem and law of
    cosines - failed in design
  • Method 2 used state transition table with known
    area values failed in test
  • Method 3 used turn count also failed

25
Vague Conclusions
  • Hardware programming is a complex challenge
  • Combinations of solutions seemed to work best
  • Teamwork is vital to group project completion

26
Presenting With StyleLooking as Good as Your
Slides
  • Think conservative.
  • Clean, pressed shirts and slacks/skirt.
  • Menwhite t-shirt under button down or polo
    shirts.
  • Shoes and belt should be same color.
  • Womenslacks or knee length skirts, moderate
    heel, minimize accessories.
  • Nothing tight or trendy.

27
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32
Giving Your Talk
  • 8 minutes is a short, formal talk.
  • Not enough time to say everything about your
    project
  • Must plan your comments for each slide
  • Stick to your slidesdont digress
  • Dont read the slides to the audienceslides
    should be used as prompts, not as a script.
  • Remember to project your voice, maintain eye
    contact, and avoid filler words (um, ah, like).
  • Be prepared to answer questions.

33
Performance Techniques Bringing Your A Game
  • Take several deep breaths.
  • Stand up straightpay attention to your posture.
  • Make eye contact with your audience.
  • Project your voice.
  • Pace the rate of your speech so that it is
    natural and moderate.
  • Monitor your gestures and avoid habitual
    behaviors (hands in pocket, playing with your
    hair, pacing).

34
Presentation Nevers
  • Never run over your time limit. Ever!
  • Never apologize for any aspect of your
    presentation. If you have to apologize, you
    arent prepared.
  • Never respond aggressively to a question or
    comment. Even if you are right, the whole
    audience will resent you for picking on that poor
    questioner.

35
Top 5 Secrets of the Pros
  • Tour the space youll be presenting in prior to
    your talk.
  • 4. Make sure the rooms technology is compatible
    with yours.
  • 3. Stand to one side of the projection screen
    instead of behind the podium.
  • 2. Use the meteorologist chop instead of a
    laser pointer or a cursor.

36
And the 1 Secret
  • Practice!
  • A lot!

37
  • Questions?
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