The work of the SMG Putting guidance into practice

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The work of the SMGPutting guidance into practice

• Sian Kilner
• Kilner Planning

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Overview

• Reports and tools
• Review of practice
• Cost of space
• SMG model
• Drivers of the size of the estate
• Future changes in HE
• Promoting space efficiency in building design

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Overview

• Space utilisation practice, performance and
  guidelines
• Review of space norms
• Space need indicator framework
• Review of English FE and HE overseas
• Case studies

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Links between the research areas
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Focus for today

• Linking space management tools and strategic
  estate planning
• Financial planning and estate strategies
• Utilisation, cost and space provision
• Assessing space needs now and in the future

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Hypothetical scenario

• Say HEI with
• View that estate probably too big
• Problems with condition/FS
• Mismatches between demand and supply
• Utilisation patchy but low on average
• Requests for more space from some users

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Check with SMG model

• Strategic level assessment
• Benchmarking size and types of space
• Financial provision
• Other tools e.g. EMS data

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Utilisation data strategic uses

• Most HEIs have data
• Rarely used at a macro level
• How can we do this?

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Reported position

• EMS reported median of 26 for teaching space
• Nearly ¾ of available teaching spaces/workplace
  hours not used over the core week
• SMG estate costs
• Sustainable economic provision 174.70 m2
• Total economic provision 224.30 per m2

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Inefficiency Multiplier

• (Using 2004-05 data)
• Amount of space provided at a given utilisation
  rate for every 1 m2 being used
• Can be linked to the cost of the space provided
  at a given utilisation rate for every 1 m2 being
  used
• E.g. at 26 utilisation
• 3.9 m2 are provided for every 1 m2 being used
• The SEP for every 1m2 being used is 681
• The TEP for every 1m2 being used is 875

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Inefficiency Multiplier - extract
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Back to our hypotheticalscenario

• Say
• Core teaching at c. 10,000m2
• Utilisation now on average 16 (40 x 40)
• HEI would like get to at least 20
• Implications for space provision, all other
  things being equal?

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Assessing space need

• Consider conclusions in the context of
• Scheduled activities
• Indicative space needs

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Space need indicator framework

• Starts from first principles of what type and how
  
• much activity needs space
• Recognises that basic components of norm
  calculation still relevant but lack of
  standardisation by discipline
• Framework aims to combine
• - Basic algorithm with broad application
• - Allowance for individuality in academic
  delivery
• Effectively generates a set of internal,
  institution-
• specific space norms

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Space need indicator framework

• Potential uses
• Insight into estate capacity
• Comparing need with availability
• Modelling effect of changes in student/staff
  numbers and learning practice
• Indicative space calculations per student FTE by
  department/faculty

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Composition of the framework

• Just one approach
• Set out in spreadsheet format
• HEIs need to provide student/staff data and
  event
• hours
• Uses a series of core coefficients
• Length of academic year
• Length of core timetabled week
• Target frequency of use of workplaces
• Target occupancy rate of workplaces
• Area per workplace and ancillary allowances

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Range of potential framework outputs

• Guide to total area and subtotals by space type
• - Teaching area
• - Learning area
• - Office area
• - Research area
• Guide to area per student
• Total area built up from sum of profiles of
• individual units (faculties/departments)

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Aims to be flexible and transparent

• Allows for institutional diversity
• Default coefficients supplied but can be
• overridden
• Spreadsheet format interaction of coefficients
  
• and input data is transparent
• Can see easily the effect of changes

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Linked analysis
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Summary

• Wide range of reports/guidance from SMG
• Focus today on selected elements
• Financial planning and estate strategies
• Utilisation, cost and space provision
• Assessing space needs now and in the future
• Link between guidance and strategic estate
  planning
• Ways of using the tools and modelling potential
  effect on space
• Context of delivering good quality, fit for
  purpose estate for current and future needs

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The work of the SMGPutting guidance into practice

• Sian Kilner
• Kilner Planning