Running Departmental Classroom Utilization Reports in Resource25

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Running Departmental Classroom Utilization
Reports in Resource25
Office of Classroom Management R25 Support Team
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Running Departmental Classroom Utilization
Reports in Resource25

• This presentation will demonstrate how to report
  on the utilization of your departmental
  classrooms in R25. You must have your
  departmental classrooms designated as your
  favorites. (For more information on favorites,
  see http//www.classroom.umn.edu/resource25/pdf/R2
  5-Training-Lesson-Setting-Favorites-in-R25.pdf).
  
• You will learn how to create event and space
  searches and use them to run the report.
• Combined sections will not be calculated
  accurately by this report, so if you have rooms
  that hold combined sections, please send an email
  to R25-Support_at_umn.edu for assistance with
  generating reports on those rooms.

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How to run departmental classroom utilization
reports in Resource25

• Create event search
• Create space search
• Set report parameters
• Run and view report

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Create Event Search

• Open the Events directory
• Click on the Search tab
• Click Add button to indicate search criteria
• Slide down and select Cabinets

b) Search tab
a) Events directory
c) Add button
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1. Create Event Search

• Select cabinets containing events for the desired
  time period. Be sure to select cabinets for both
  Academic Courses and College and Department
  Events. Run only one term at a time.
• Hit OK

a) Check boxes for desired cabinet(s)
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1. Create Event Search

• Click Save button
• Give search a name, such as Fall 2006 Events and
  Courses
• Hit OK
• Close Events directory

a) Save button
b) Enter search name
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2. Create Space Search

• Open Space directory
• Click Search tab
• Click Add button
• Slide down and select My Favorites

b) Search tab
a) Space directory
c) Add button
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2. Create Space Search
a) Save button

• Click Save button
• Give search a name, such as My Favorite Spaces
• Hit OK
• Close Space directory

b) Enter search name
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3. Set Report Parameters

• Open the Reports directory
• Under the Groups tab, select the Statistical
  reports
• Select the Space Utilization report

b) Groups tab
a) Reports directory
c) Space Utilization report
b) Statistical group
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3. Set Report Parameters

• Use the drop-down calendar to set the start and
  end dates based on the first day and last day of
  instruction
• Use arrows to set daytime start and end times of
  800 a.m. and 500 p.m.
• Pad Time is the number of minutes between classes

a) Set start and end dates
b) Set start and end times
You may leave this blank
c) Enter Pad Time of 15 minutes
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3. Set Report Parameters

• Click on the drop-down for Event Search, and
  choose (Other Search)
• Open My Searches by clicking or
  double-clicking My Searches
• Select Fall 2006 Events and Courses
• Hit OK

a) Select (Other Search) from drop-down list
b) Open My Searches
c) Select appropriate event search
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3. Set Report Parameters

• Click on the drop-down for Space Search, and
  choose (Other Search)
• Open My Searches by clicking or
  double-clicking My Searches
• Select My Favorite Spaces
• Hit OK

a) Select (Other Search) from drop-down list
b) Open My Searches
c) Select appropriate space search
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3. Set Report Parameters

• Enter the days of the week, by typing in just the
  first two letters of each day, separated by a
  space

a) Enter days of the week
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4. Run and View Report

• Click Preview button to run report

a) Preview button
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4. Run and View Report

• The report lists the events in one room per page

Room number
Scheduled events
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4. Run and View Report

• Near the end of the report is a list of
  explanations of the values listed in each column
  of the report

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4. Run and View Report

• The last page is a summary for each room

Station Utilization means actual seat occupancy.
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Questions may be directed to the R25 Support Team

• R25-Support_at_umn.edu
• Kevin Reardon 5-4883
• Bob Quinney 4-2399