O N E

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O N E DEPARTMENT H H S
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HISTORY OF HHS

• The Cabinet-level Department of Health, Education
  and Welfare (HEW) was created on April 11, 1953,
  during President Eisenhowers administration.
• In 1979, the Department of Education Organization
  Act created a separate Department of Education.
  HEW became the Department of Health and Human
  Services (HHS) on May 4, 1980.
• HHS is the U.S. Government's principal agency for
  advancing the health, safety and well-being of
  our people. In todays world HHS participates on
  a global basis.

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ROLE OF HHS

• With over 300 programs at 725 billion, HHS
  mission includes a wide range of human issues,
  including substance abuse, Medicare and Medicaid,
  childrens health, health disparities, disease
  prevention and health promotion.
• One of the leaders in preparing for any potential
  bio-terrorism threats, President Bush signed
  Project Bioshield into law, charging the
  government with providing incentives to the drug
  industry for research and development of
  antidotes to various chemical and biological
  weapons.

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ROLE OF OSDBU

• Established in October 1979, OSDBU develops and
  implements outreach programs for the small
  business community.
• Outreach efforts include small business fairs,
  procurement conferences, trade group seminars,
  conventions and forums.
• As stated in the Small Business Act, ALL small
  businesses shall have maximum practicable
  opportunity to participate in providing goods
  and services to government. Our Department is
  committed to that policy!

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HHS OSDBU VISION

• Unify the business process
• Engage in early acquisition planning
• Expand and diversify SB vendor base
• Respond to Sources Sought
• Maintain a current forecast
• Maintain an active contracts list
• Build a strong subcontracting program

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SBA LEGISLATION
SMALL BUSINESS ADMINISTRATION

• Responsible for
• Negotiating annual procurement goals with each
  executive agency on two year cycle
• Reviewing each agencys results and
• Ensuring that statutory government-wide goals are
  achieved through interaction with SBAs
  Procurement Center Representative.

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HHS ORGANIZATION CHART
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HHS OSDBU STRUCTURE

• Only Executive Agency where Small Business
  Specialists (SBS) report to the OSDBU Director
• SBS are co-located in the Operating Divisions
• Work daily with the Contracting and Program
  Office staff to determine the best acquisition
  strategy
• Unified approach benefits the vendors

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HHS BUDGET FY 2008
TOTAL BUDGET
5.9
725 Billion
55.4
9.9
29
OTHER Includes 3 Childrens Entitlement
2.5 Temporary Assistance for
Needy Families (TANF) 0.4 Other Mandatory
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GOVT-WIDE HHS PRIME CONTRACTING GOALS
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Agency Awards FY 07 M
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FY 2007 Results
Small Business 21.9
78.1 Large
Business/Non-Profits
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Award Distribution FY 2007
Large Business/Non-Profit 78.1
HUBZone 1.2
8(a) 3.7
WOSB 4.8
SDB 6.9
21.9 Small Business
SDVOSB 0.5
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WHAT WE BUY

• Management Services (51.7)
• Information Technology (25.4)
• Construction (12.9)
• Products (6)

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STRATEGIC SOURCING

• OMB driven, Government-wide effort to reduce
  operational costs and promote efficiencies across
  all Executive Agencies.
• Designed to leverage buying power across
  Department (primarily focused on purchase card
  buys).
• Areas of focus
• Office Supplies
• IT Peripherals
• Office Equipment
• Office Furniture
• Custodial Products

• Pilot for Document Management
• Lab Supplies
• Events Management Planning
• Temp Admin Professional Staffing
• Temp Professional Medical Services

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STRATEGIC SOURCING

• 60 of the available dollars are in the SB bucket
• Small Business Awards for
• IT Peripherals, Office Furniture, Events
  Management Planning, Temp Administrative
  Professional Staffing Custodial Products
• Large Business Awards for
• Office Supplies, Lab Supplies and Temp
  Professional Medical Services
• May also buy office supplies from GSA SB
  contractors. Departmental waivers are no longer
  required. Strategic sources still preferred but
  purchases may be made from non-strategic vendors
  with valid justification.
• Temp Administrative Professional Staffing to
  National Associates, Inc., a SB
• POC for Staples Supplier Diversity Program is
  Jim Dorman (508.253.6709).
• POC for Canon Supplier Diversity Program is
  Dave Patrick (703.807.3862)

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GETTING STARTED

• PUBLICATIONS (www.hhs.gov/osdbu)
• Forecast of Procurement/Contracting Opportunities
  (enhanced tool in FY 2008)
• Lists of Active Contracts (compare to Forecast)
• How To Do Business Guide
• WEBSITES
• www.fbo.gov - Single posting for all government
  requirements that fit your companys niche
• www.ccr.gov - Your company must be registered to
  do business be paid by the Federal Government
• ORCA
• www.bpn.gov Online Representations and
  Certifications Applications (ORCA). Must update
  when changes occur or on an annual basis.

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BUSINESS BASICS

• Do your homework. Who buys what you sell? Solve
  our problems. How are you unique?
• Narrow your focus - 2-3 agencies max. Build the
  relationship (1824 months) Be patient.
• Be prepared. Are you meeting with a SBS, CO, PO?
  Maximize resources. Time is .
• First impressions are critical. Arrive on time
  with a crisp, focused presentation.
• Always offer your skills first, then the tools to
  reach you. (SDVOSB, HZ, 8(a), GSA schedule)

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ADDITIONAL TIPS

• Familiarize yourself with the Federal Acquisition
  Regulations (FAR) agency specific regs
• Be ready to accept Govt. VISA or MC card
• Pursue simplified acquisitions
• Get on GSA schedule
• Cite your past experience
• Be open to teaming with someone that has a
  footprint in the Department

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SOURCES SOUGHT

• Must respond address the points
• No generic capability statements
• Widely used throughout HHS
• Supported by the SBA PCR
• HHS Policy review every 12 months
• If too restrictive alert us immediately
• No formal debriefs on a Sources Sought
• Ask about the final acquisition strategy
• Very effective tool Make us aware

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RFP POINTERS

• Are you capable? Make an intelligent/informed
  business decision
• Read, read and re-read Sections C, L M
  (statement of work, proposal prep. instructions
  evaluation criteria)
• Answer the mail How are you are going to do
  the job do not parrot back the RFP
• Succinctly demonstrate your understanding of the
  issue substantiate your costs
• Pay attention to page limitations
• Be aware of Best Value - Lowest cost does not
  always win
• Always request a debriefing. Learn how to
  improve.

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HELPFUL LINKS

• CCR www.ccr.gov
• Federal Acquisition Regulations www.arnet.gov
• FedBizOpps www.fbo.gov
• Federal Procurement Data Center - www.fpdc.gov
• GSA/FAS www.gsa.gov/fas
• HHS OSDBU www.hhs.gov/osdbu
• PTAC Procurement Technical Assistance Center
  www.aptac-us.org
• SBA www.sba.gov/gc

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LIST OF ACRONYMS

• CCR Central Contractor Registration
• e-SRS Electronic Subcontract Reporting System
• FAR Federal Acquisition Regulations
• FedBizOpps Federal Business Opportunities
• GSA FAS General Services Administrations
  Federal Acquisition Service
• HUBZone Historically Underutilized Business
  Zone
• OPDIV Operating Division
• ORCA Online Representations and Certifications
  Application
• SB Small Business
• SBIR Small Business Innovation Research program
• SDB Small Disadvantaged Business
• SDVOSB Service Disabled Veteran Owned Small
  Business
• STAFFDIV Staff Division
• WOSB Women-Owned Small Business

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CONTACT INFORMATION
Department of Health and Human Services Office of
Small and Disadvantaged Business
Utilization 200 Independence Avenue, SW Room
360-G Washington, DC 20201 Phone
202-690-7300 Email sbmail_at_hhs.gov Web
www.hhs.gov/osdbu
H. H. Humphrey Building HHS Headquarters