IAMSLIC: How We Get Things Done

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IAMSLIC How We Get Things Done A Panel
Discussion Wednesday, October 10th 33rd Annual
IAMSLIC Conference Sarasota, Florida, USA Lisa
Raymond, IAMSLIC Archivist Steve Watkins, Member
of the Web and Resource Sharing
Committees Kristen Metzger, Membership Database
Coordinator Janet Webster, IAMSLIC-FAO
Cooperative Activities Committee Joan Parker
(Moderator), IAMSLIC President on IAMSLIC
Calendar and Committees
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IAMSLIC ArchivesLisa RaymondWoods Hole
Oceanographic Institution
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• Please send any IAMSLIC related
• Correspondence
• Executive Board and committee meeting minutes,
  reports, memos
• Budgets and financial statements
• By-laws, policy manuals, handbooks, etc.
• Events, awards, and activities documentation
• Photographs and digital images
• Memorabilia

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• Publication files are monitored
• We do have all the proceedings and all the
  newsletters except for number 27 (1987 or 1988).
• Weak areas of the collection
• Committee reports and minutes
• Regional groups

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• Guidelines
• Review files before sending.
• Label files inclusive dates, subject or folder
  name, etc.
• Paper is the preferred format, but we do accept
  digital files.
• Send material that meets the goals of the
  archives
• Enduring historical, legal, fiscal and/or
  administrative value to warrant permanent
  preservation.

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Questions contact lraymond_at_whoi.edu
IAMSLIC Archives
Contact lraymond_at_whoi.edu
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IAMSLIC Web and Resource Sharing
Committees Steve Watkins California State
University, Monterey Bay
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IAMSLIC Resource Sharing Goals

• Equitably distribute the burden of interlibrary
  lending across all types and sizes of libraries
• Help smaller facilities share their unique or
  geographically distinct collections with our
  global community
• Simplify searching and borrowing
• Incorporate libraries without online catalogs
  into the Union List of Marine and Aquatic Serials
  so their collections are accessible
• Free resource sharing for all IAMSLIC Members

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IAMSLIC Z39.50 Distributed Library

• Launched in July 2002
• 398 potential borrowers
• 100 participating lending libraries
• 15,000 ILL requests processed to date (roughly 60
  per week or 3,000 per year)
• During 2006-2007
• 110 libraries made resource sharing requests
• 44 countries were served
• 77 libraries in 22 countries supplied documents

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How to Participate

• As a borrower Simply join IAMSLIC!
• As a lender
• Those with Z39.50 server capability should send
  the following information to steve_watkins_at_csumb.e
  du
• 1. Catalog server IP address or Internet name
• (e.g. 207.62.129.121 or voyager.csumb.edu)
• 2. Z39.50 server port number for incoming queries
• (often 210, 7090 for Endeavor, 2200 for SIRSI,
  etc.)
• 3. Internal database name for Z39.50
• (e.g. Voyager, UNICORN, MARION, INNOPAC, etc.)

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Alternatives for Participation

• Dont have Z39.50 capability?
• You can join the Union List of Marine and Aquatic
  Serials which is also searched as part of the
  IAMSLIC Z39.50 Distributed Library
• Add your librarys serial holdings to existing
  records
• Enter new journal titles not already in the Union
  List
• Records are exported periodically and indexed for
  Z39.50 retrieval in the IAMSLIC Distributed
  Library system
• Direct input of titles or input of tab delimited
  text or spreadsheet files

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Interlibrary Loan Transaction
Participating Library Catalogs
Membership Database
Z39.50 Server
Z39.50 Server
IAMSLIC Z39.50 Distributed Library Broadcast
Search Interface
Library Profiles
Catalog Record
Z39.50 Server
ILL Transaction
Authentication
Union List Database
Z39.50 Server
Copy to Requestor
Email Borrowing Request
XML
USMARC
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The IAMSLIC Website

• The Members Area of the website provides access
  to additional resources and services for IAMSLIC
  members. Members must first log in for access to
  these member-only resources
• Annual Reports
• Aquatic Commons
• Conference Planning information
• Conference Presentations
• Decision Notebook
• Executive Handbook
• Meeting Minutes
• Membership Directory
• Resource Sharing
• The user name and password were distributed to
  all members during the most recent membership
  renewal process. Please contact Kristen Metzger,
  IAMSLIC Membership Database Manager, for more
  information.

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Add your New Book List

• Publications  New Book Lists 
• AWI Library, Alfred Wegener Institute for Polar
  and Marine ResearchBremerhaven /
  Germanyhttp//www.awi.de/en/infrastructure/librar
  y/new_books_list/
• California Academy of Sciences
• San Francisco, California USAhttp//www.calacade
  my.org/research/library/newacq/index.html
• Fisheries-Oceanography Library, University of
  WashingtonSeattle, Washington USAhttp//www.lib.
  washington.edu/fish/newbook.html
• Guin Library, Hatfield Marine Science Center,
  Oregon State UniversityNewport, Oregon
  USAhttp//osulibrary.oregonstate.edu/guin/booklis
  t.php
• Harbor Branch Oceanographic Institution
• Ft. Pierce, Florida USAhttp//www.hboi.edu/downl
  oads/pdf/newbooks.pdf

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IAMSLIC Membership Database Coordinator Kristen
L. Metzger CSA International, Inc. Stuart,
Florida USA
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Alternate Working Title Why you lazy bunch of
losers should be glad someone is willing to do
this crap for nothing
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PAYMENT OPTIONS

• Check in U.S. dollars
• Credit Cards
• (MasterCard Visa)
• Electronic Bank Transfer

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IAMSLIC-FAO Cooperative Activities
Committee Janet Webster Hatfield Marine Science
Center Oregon State University
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History of the MOU

• 2004 Opportunity to formalize the informal
• Why?
• strengthen the capacity of fisheries and aquatic
  sciences institutions
• support the development and improvement of
  information bases and information management
  tools
• support global, regional and local networks for
  information sharing

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• Signed in 2004 by Watkins and Nomura
• Some highlights from 2004-2005
• Websters sabbatical at FAO Fisheries
• IAMSLIC Conference at FAO 2005
• Latin American Union List of Serials
• MOU reviewed and renewed Oct 2005

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• 2006-2007 Highlights
• Investigate the creation and development of an
  IAMSLIC subject repository and metadata
  harvester.
• The Aquatic Commons
• FishCode brochure on The Aquatic Commons
• Develop guidelines to facilitate digital
  integration and preservation of literature from
  developing countries.
• Guidelines on Digital Publishing by Wilkinson
  Collins
• Improve resource sharing in developing countries
• African Union List of Serials
• Promote collaboration and networking between
  fisheries and aquatic science libraries
• Collins work as membership committee chair
• Increase coverage of information from developing
  countries in ASFA
• IAMSLIC members became ASFA partners Centre
  National des Sciences Halieutiques de Boussoura,
  Guinéa Living Aquatic Resources Research Centre,
  Vientiane, Lao PDR

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Whats next?

• Review the last two years.
• Reaffirm that we work well together.
• Plan activities for 2008-2009

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IAMSLIC Calendar And IAMSLIC Committees Joan
Parker, IAMSLIC President Moss Landing Marine
Laboratories/ Monterey Bay Aquarium Research
Institute
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IAMSLIC Calendar (part one)   October Annual
IAMSLIC Conference Executive Board ratifies
decisions of the year IAMSLIC Annual Business
Meetings November Membership renewal reminder
(first) President confirms Executive Board
decisions and compiles task plan President
confirms committee membership and charges
(updates web) Newsletter issued with reports and
minutes from conference   December Conference
proceedings final submission date (1 Dec) New
Treasurer begins duties Interim report (Oct -
Dec) filed by outgoing Treasurer Membership
renewal reminder (second)   January Membership
renewal reminder (final) Jan. 31 cut-off to
Distributed Library for delinquent
members February Membership census (1
February) Regional Group financial report due (1
February 2008) Newsletter issued with updates on
committees and charges Grant cycle 1 announced
(15 February)   March Regional Group annual
plans due (1 March) Site Selection Committee
presents proposals Grant Cycle 1 decisions (15
March) Allocation to regional groups
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IAMSLIC Calendar (part two)     April Conference
Final Account presented Grant Cycle 2 announced
(if funds available)   May Grant Cycle 2
decisions announced Newsletter June Site
Selection decisions announced Nominations
Committee formed Conference Registration
opens   July Ballots formulated (elections and
Bylaws changes) Dues in excess of Regional Group
allocation forwarded to IAMSLIC
  August Newsletter   September Committee
Reports submitted to EB and Secretary Conference
final registration deadline announced Executive
Handbook updated by President and circulated to
board  
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• Standing Committees
• Aquatic Commons Board
• Bylaws
• Conference (Includes Sponsorship and Exhibitors)
• Membership (Includes Membership Database)
• Nominating
• Resource Sharing
• Web Committee
• Special Committees and Taskforces (as needed)
• IAMSLIC Conference Site Selection Taskforce
• IAMSLIC Grant Finding Taskforce
• IAMSLIC Cooperative Activities (FAO, IOC)
• RegOnline