Electronic Documents Initiative The Illinois State Library Depository

1
Electronic Documents InitiativeThe Illinois
State Library Depository

• Best Practices Exchange 2006
• Wilmington, North Carolina
• Connie Frankenfeld, Digital Programs Librarian
• Illinois State Library

2
The Situation

• The State Library Act
• Digital history of the 1990s is GONE!
• Dont let the perfect prevent the possible.
• Provide Permanent Public Access. (!?)

3
Build a Repository with

• Security
• Reliability
• Authority
• Dependability
• Responsibility
• Viability
• Suitability
• Accountability

4
Compare to the Standards
www.library.cornell.edu/iris/tutorial/dpm/timeline
/index.html

• Do we stack up?
• What should be the goal?
• OAIS
• TDR

Administrative Responsibility
Organizational Viability
Financial Sustainability

• Technology and Procedural Suitability
• Ingest
• Planning
• Storage and Data Management
• Access

System Security
Procedural Accountability
5
Ingest
6
Require Metadata
7
Provide the tools
8
Upload files
9
Behind the Scenes
10
GSLIS Acquisitions
11
ISL Creates Serial MD Records
12
Edit, Accept or Reject
13
Edit Previously Accepted MD
14
Authenticate Depositors
15
Assign Logins and Agencies
16
Issuing Agency Name Authority
17
Edit Name Authority Record
18
Provide Public Access
19
Subject Searching
20
Title Browse
21
Search the Present Past
22
Convenience
23
Access for All

• AccessKeys
• (keyboard shortcuts)
• H Homepage
• S by Subject
• P by Publisher
• T by Title
• Q Questions
• N what's New
• O Other collections
• A About

24
The Team

• Joe Natale, Manager of Automation and Technology,
  ISL Springfield.
• Connie Frankenfeld, Digital Programs Librarian,
  ISL Springfield.
• Andrew Bullen, Coordinator, Information
  Technology, ISL Chicago
• Larry S. Jackson, Graduate School of Library and
  Information Science, UIUC
• Anne Wendler, Outreach Coordinator, Champaign, IL
  
• Edith Pfeifer-List, Outreach Assistant, Elsah, IL
• Anne Craig, Director, Illinois State Library