ADA Case Studies

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ADA Case Studies
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Welcome to
Pentagon Infallibility
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(No Transcript)
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A FISCAL "PHILOSOPHY"THE SUPREME COURT

• "The established rule is that theexpenditure
  of public funds is properonly when authorized by
  Congress, NOTthat public funds may be expended
  unlessprohibited by Congress."

United States v. MacCollom,426 U.S. 317 (1976)
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FISCAL CONTROLS

• PURPOSE
• TIME
• AMOUNT

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FISCAL CONTROLS

• P
• T
• A

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FISCAL CONTROLS

• COLOR
• YEAR
• ACCOUNT

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FISCAL CONTROLS

• C
• Y
• A

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Early Detection / Early Correction!
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Antideficiency Act (ADA)

• 31 U.S.C. 1341
• Make or authorize ob or exp in excess of amount
  legally available
  
• Ob or exp in advance of
• 31 U.S.C. 1342
• Voluntary Services
• Personal Services
• 31 U.S.C. 1517
• In excess of formal subdivision
• In excess of amounts permitted by regulation

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Antideficiency Act (ADA)

• Purpose, Time, and Amount violations
• Duty to correct
• If cannot correct, a legal deficiency

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ANTIDEFICIENCY ACT
Means of Enforcement
Flash Report Preliminary Investigation Formal In
vestigation
Report thru OMB to POTUS and Congress
DoD FMR, Volume 14
3 OCT 95/ellcessor/k-669
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Antideficiency Act (ADA) Violations

• Knowing and willful criminal
• 5,000 fine two years in prison

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Antideficiency Act (ADA) Violations

• Other violators
• Oral admonition
• Written reprimand
• Suspension
• Withdraw warrant
• Terminate employment

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ItstheLaw
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CASE STUDIES

• (Real cases!)

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HQ, AMC

• General Rules
• Service Contract (OMA)
• GSA
• 32M IGCE, 100M total
• Personal Property (OPA)
• Construction (MCA)
• Problems
• Purpose Violation
• Uncorrectable
• Purchased with BRAC (20M)

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Relocatable Buildings
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Tactical Shelters at Fort Huachuca
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Tactical Shelters at Fort Huachuca
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Detainee Facility at Camp Bucca

• LOGistics Civil Augmentation Program (LOGCAP)
• Service Contract -- OMA
• 17 million (2 phases complete)
• JAG MAJ caught phase 3
• Construction -- MCA
• Problems
• Pure construction, not a service
• OMA funded
• No CCA, no MCA, no authorization
• ADA violation

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Detainee Facility at Camp Bucca

• DoDIG ADA report names two GOs
• Retroactive CCA action failed
• Retroactive 10 U.S.C. 2808 action
  failed
  
• ADA violation (31 U.S.C. 1517)

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Government Purchase Card (GPC)

• Two employees went shopping
• Gift cards, clothing, electronics, music CDs,
  lingerie, appliances, cell phones, jewelry
  
• Certifying officers negligent
• Personal expenses, so no appropriation legally
  available
  
• ADA violation

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Unauthorized Item

• 1st Cavalry Div unit patch
• Left shoulder (assignment)
• Right shoulder (SSI-FWTS)
• Ordered 60,000 patches (at 90,000) with horses
  head reversed no retreat!
  
• G-1 denied
• Necessary and Incident?
• No ADA violation

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TIME

• Offload to DOI GovWorks
• FY04 MIPR, FY04 OMA
• Mod in May 05 (for Horned Owl Program) funded
  with excess FY04 OMA
  
• 31 U.S.C. 1502(a) Bona Fide Need Rule
• FY05 OMA available three-part test for
  correctability met
  
• No ADA violation

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AMOUNT

• Reserve Personnel, Army (RPA) in 2005
• Hurricanes Katrina Rita, increases in
  enlistments bonuses, mistake in MERHCF
  
• 59M shortfall
• Transfers from two other appropriations
• ADA violation

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In Advance Of

• IT Storage Area Network
• Multi-year lease of hardware software
• Three years
• 3.4M total, but 100K in first year (down
  payment)
  
• Contracting in advance of an appropriation!

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Personal Services

• General and Technical Administrative Support
• SOW says no personal services
• FAR 37.104 on site, equip furnished by Govt,
  services applied to integral effort, need one
  year, Govt direction or supervision
  
• Like more employees
• 31 U.S.C. 1342
• Uncorrectable ADA violation

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RECOUPMENT

• Government Purchase Card
• 51 polo shirts for team members as major
  milestone reward
  
• 33 polo shirts for uniformity and uniqueness
  while staffing display at Quad A (a NFE)
  
• Clothing is a personal expense
• Purpose violation ADA case
• 1,934.60 erroneous payment recovered from
  pay!
  
• Recoupment applied to prior-year RDTE account
• ADA violation avoided

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