Building a Foundation for Shared Governance

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Building a Foundation for Shared Governance
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Training Objectives

• Participants will
• Examine the Federal Regulations which outline the
  roles and responsibilities of the governing body,
  Policy Council/Committee and staff in overseeing
  the delivery of quality services to children and
  families,
• Identify how Head Start management systems
  support effective Program Governance,
• Explore the responsibility of the Head Start
  Director in supporting Program Governance.

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Stay Grounded in the Regulations

• The Head Start Program Performance and other
  Federal Regulations
• Articulate a vision of service delivery
• Provide a regulatory structure for the monitoring
  and enforcement of quality standards

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Federal Regulations

• 1301 Head Start Grants Administration
• 1302 Selection, Initial Funding, Refunding and
  Selection of Replacement Grantees
• 1303 Appeal Procedures
• 1304 Performance Standards

• 1305 ERSEA
• 1306 Staffing Requirements and Program Options
• 1308 Services for Children with Disabilities
• 1309 Facilities
• 1310 Transportation

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Head Start Program Performance Standards

• Grantee and delegate agencies must establish and
  maintain a
• FORMAL STRUCTURE OF SHARED GOVERNANCE
• through which parents can participate in policy
  making and other decisions about the program.

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Responsibility of the Governing Body

• Together, with other members of the board, the
  governing body is legally and fiscally
  responsible for all activities of the agency.

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What does FIDUCIARY mean?

• ADJECTIVE
• Of or relating to a holding of something in trust
  for another a fiduciary heir a fiduciary
  contract.
• Of or being a trustee or trusteeship.
• Held in trust.
• NOUN pl. fiduciaries
• One, such as an agent of a principal or a company
  director, that stands in a special relation of
  trust, confidence, or responsibility in certain
  obligations to others.

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Planning

• Governing body has responsibility for
• Setting the organizations mission,
• Planning the organizations future,
• Deciding which services the organization
  provides, and
• Evaluating the organizations programs and
  operations.

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Human Resources

• Governing body has responsibility for
• Board membership,
• Executive director accountability, and
• Personnel policies.

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Financial Management and Stability

• Governing body has responsibility for
• Ensuring financial accountability of the
  organization,
• Overseeing an ongoing process of budget
  development, approval and review, and
• Ensuring that the agency is financially stable.

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Organizational Operations

• Governing body has responsibility for
• Ensuring that the organizations administrative
  systems are adequate and appropriate, and
• Ensuring that the organizational and legal
  structure are adequate and appropriate.

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Community Relations

• Governing body has responsibility for
• Ensuring that the organizations programs and
  services appropriately address community needs,
• Marketing the organizations services/programs,
  and
• Ongoing public relations.

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The Head Start Directors role in Supporting
Shared Governance
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Systemic Support of Program Governance

• Dynamic and cohesive management systems support
  continuous improvement and foster commitment to
  providing the highest level of services to
  children and families in accordance with
  legislation, regulations, and policies.

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Systemic Support of Shared Governance

• Planning
• Opportunity for consultation with the governing
  body and policy groups
• Community Assessment
• Determining the philosophy and its long-range and
  short-rang program objectives,
• Determining recruitment area
• Setting criteria to prioritize families

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Systemic Support of Shared Governance

• Communication
• Opportunity to provide timely and accurate
  information.
• Ensure that delegate agency governing bodies, and
  policy groups receive all regulations, policies,
  and other pertinent communications in a timely
  manner.

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Systemic Support of Shared Governance

• Record-Keeping
• Opportunity to provide accurate and timely
  information regarding children, families, staff
  and program operations
• Reporting
• Periodic reports of financial status and program
  operations in order to control program quality,
  maintain program accountability, and advise the
  policy groups of program progress

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Systemic Support of Shared Governance

• Self-Assessment
• Opportunity to include the policy-making groups
  in the process, and
• Opportunity to analyze assessment findings and to
  openly discuss the data.

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Systemic Support of Shared Governance

• Monitoring
• Opportunity to consult with policy-making groups
• Human Resources
• Opportunity to provide training and orientation
  to governing body members and policy-making
  groups.

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• The Grant Application is due this year.
• How would you include policy-making groups
• in the development of the grant application?
• What information would you provide to ensure
• the groups made informed decisions?
• What is the role of governing body and Policy
• Council/Committee in the approval or
• disapproval of the grant application?
• What procedures are in place if an impasse
• occurs?

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• For more information on
• Program Governance
• contact your
• Regional Training and Technical Assistance Network