Presentation Techniques

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Presentation Techniques

• Kim Nolsøe
• Christoffer Wenzel Tornøe

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Agenda

• Introduction
• Preparing the presentation
• Executing the presentation
• Summary

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Introduction

• Presentation technique can be explained by a
  combination of the ability to say something and
  at the same time to give the audience something
  to look at.
• How does a good presenter become better.

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Preparation
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The preparation

• How to start preparing the presentation.
• The Ten Commentments.
• Present yourself.
• The setup of a presentation
• Use of examples.
• Should you use a manuscript?
• How is the presentation room?
• What do you want to distribute to the
  participants?
• Rehearsal

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How to start preparing the presentation

• Information
• Sources (library, internet, personal network)
• Focus on key messages
• What are your goals with the presentation
• Be realistic
• What is the form of the presentation
• Internal/external meeting
• Conference
• Seminar
• Workshop

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The speakers 10 commentments

• Have something to say
• Know what you want
• Be prepared also of the unexpected
• Be visual
• Is it relevant
• Is there enough time
• Define your audience
• Think and speak in pictures/examples
• Is it the appropriate time and place
• Should you say something at all

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Present yourself - Accenture

• Kim Nolsøe
• 32 years old
• DTU 1999
• 3 years with Accenture
• Agronaut, Sundhed.dk, HTK, Meridia
• System implementation
• Back-end
• JAVA, VB, Enterprise JAVA beans, DB
• Front-end
• ASP, JSP

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Present yourself Adventure Club

• Kim Nolsøe
• 32 years old
• Math and Philosophy
• Travel
• Hawaii 1996
• Austria 1997
• Indonisia 1997,1999
• South Africa 1998

• Sports
• Windsurfing
• Surfing
• Para-shutting
• Bungy jump
• Snowboarding
• Skiing
• Interests
• Friends and family
• Reading

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How NOT to present yourself

• John Doe
• Education
• High School A average
• DTU A average
• PhD probably A average
• Religion
• Member of Jehovas Witnesses The only right
  choice
• Politics
• Member of the national Danish Nazi committee
• Sports
• The little silver frog in swimming
• Motto
• Trust me Im RIGHT

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What can go wrong?

• Choice of layout for the presentation
• Choice of typography and size
• Too much text
• Too many animations
• Too little contrast between the text and the
  background
• Uncritical with respect to the general impression

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What to do?

• Carefully proofread the presentation
• Let another person look over the presentation
  before it is shown to an audience
• Look through the presentation on a big screen to
  assess the readability of the text
• Evaluate your own effort after the presentation

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Layout

• Use as few bullets as possible
• Use short sentences and words
• Illustrations are good
• The presentation should be readable in the whole
  room

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Typography, colors, and animations

• Choose a background that doesnt steal to much
  attention
• Choose serif fonts with feet
• Pick colors which go well together (contrast)

• Dont be too creative with the animations

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Bad example of layout

• This is not the way a slide should look
• The background steels the attention from the text
• The color of the text is hard to tell from the
  background
• The animations are disturbing

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Use of examples

• Why?
• Personal touch
• Different angles
• Illustrate the use of the theory in practice
• Repeat key messages
• How?
• Short and precise
• Easy to understand

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Should you use a manuscript?

• Setting
• Funeral
• Scientific speach
• Business meeting
• Form
• Notes
• Cue cards
• Full manuscript

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The room

• How are the tables positioned in the room?
• Can everybody see the presentation?
• Do you have eye contact with the audience?

A
B
C
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The room

• How are the tables positioned in the room?
• Can everybody see the presentation?
• Do you have eye contact with the audience?

D
E
E
F
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What do you want to distribute?

• Name tags
• Participant lists
• Slides
• Exercises
• Note paper
• Drinks and food

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Rehearsal

• Dont learn it by heart

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Presentation
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The presentation

• Precision
• Equipment
• Outline of a presentation
• The presenters tasks
• Body language
• Dos and donts
• The participants

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Precision

• Precision is the art of coming so late that one
  still arrives before the others
• (Monika Peitsch)
• Start on time !
• End on time !

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Equipment

• Check that the computer and projector works
  before the presentation
• Is it necessary to use a microphone?
• Should the light be switched off during the
  presentation?
• Are there enough chairs?
• Have water ready for the speaker

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Outline of a presentation

• Present yourself
• Name, company, background,
• Introduce the topic of the presentation
• Give an overview of the extent of the speech
• Present the background
• Show some good illustrative examples
• Finish off with the conclusions

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The presenters tasks

• Make the audience
• listen
• think
• ask questions

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Body language

• Open attitude
• Standing
• Hands on hips, eye contact with audience
• Sitting
• Sit on the edge of the seat, hands on table/legs
  with palms down, legs separated

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Body language

• Defensive attitude
• Standing
• Crossed arms, wrinkled forehead, closed fist
• Sitting
• Sit with legs crossed leaning backwards, crossed
  ankles, show palms with finger stretched

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Body language

• Bored/Superior attitude
• Standing
• Look at ceiling, floor, nails, window,
• Stand on toes
• Low whistling
• Sitting
• Drum with fingers
• Look in papers

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Dos and donts

• Dos
• Smile
• Make eye contact
• Speak slowly
• Take a break if the participants are sleeping
• Stick to your disposition
• Engage the audience
• Repeat yourself

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Dos and donts

• Donts
• Dont begin with an apology
• Dont look at the watch too much
• Dont move around too much
• Dont look at the floor
• Dont take your glasses on and off
• Try not to bore the audience
• Dont say ehhh between sentences
• Avoid speaking with too much of an accent

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Participants What to do with them?

• Cantankerous person (kværulant)
• The witty
• The envious
• The silent
• The talking
• The boaster

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Fatigue signs from the audience

• The audience is tired when they
• rub their eyes
• scratch their hair
• are restless
• look at the watch
• have an empty look in their face

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Summary

• The preparation
• Focus on the topic
• Be prepared
• The presentation
• Think about your body language
• Present yourself and the topic
• Use examples
• Repeat your key messages
• And finally evaluate your performance