Development, Validation, Implementation and Enhancement of a Voluntary Protection Program Center of

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Army Status Mr. Mark Atkins Update April 23,
2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Metrics Color Coding Legends
Overall Percent Complete
Blue ? Application Ready (90 or better
complete) Green ? Beyond Halfway (50 up to 90
complete) Yellow ? Commenced Progress (Between
25 up to 50 complete) Red ?
Demonstrated Start (Less than 25 complete)
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Army Year 1 and 2 Sites
Year 1 Sites
Year 2 Sites
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Army Year 3 and 4 Sites
Year 3 Sites
Year 4 Sites
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Army Star Site
Star Sites
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Current Status

• Number of Army Sites Participating in VPP 38
• 13Year One sites 71 complete overall
• 3 AMC sites 90 or better VPP elements in place
• 1 site Recommended for Star Crane AAA
• 9 Year Two sites 55 complete
• One Star Site Ft. Indiantown Gap PA National
  Guard
• 11 Year Three and 11 Year Four sites just
  started or not yet started
• Year One sites well over two-year end of original
  planning horizon
• Year Two sites approaching and exceeding end of
  original timelines

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Current Status (cont.)

• Successes
• Ft. Indiantown Gap PA ARNG Aviation Maintenance
  Facility - STAR
• Crane Army Ammunition Activity recommended for
  STAR
• Anticipate 4 additional sites for recognition in
  2009
• Corpus Christi Army Depot
• Pine Bluff Arsenal
• McAlester Army Ammunition Plant
• USAG-Kaiserslautern

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Current Status (cont.)

• Challenges
• Deployment / re-deployment cycles
• Organizational changes normal rotation cycle
• Managing resources to fulfill multiple
  initiatives
• Lessons Learned
• Engage Leadership and labor early in process
• Command level involvement assists driving the
  process
• Employee involvement
• Takes time to do it right

Army
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Army VPP Implementation Strategy

• Organizational and structure initiatives
• Establish VPP agenda item with Army Safety
  Coordinating Panel
• Senior Leadership
• Cross functional
• Not Safety Professionals
• AC, ASCC DRU drive the process as Challenge
  Administrators
• Army Material Command - first Army Challenge
  Administrator
• Replace Army VPP WG with bi-monthly conference
  call

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Army VPP Implementation Strategy

• Guidance (Policy, AR385-10, DA PAM385-10, etc.)
• Close remaining VPP criteria gaps
• OSHA Recordkeeping
• Contractor Safety
• Metrics
• VPP STAR sites receive partial exemption from
  other Army audit requirements
• Implement Challenge Administrator
• Communication
• Brief / update select senior leadership
• Staff and publish Army VPP Implementation Plan /
  Strategy
• Integration of VPP awareness training in
  pre-command courses
• Provide VPP implementation training to SOH
  professionals

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Army VPP Implementation Strategy

• Implementation at existing sites
• Command driven and measured
• VPP CX continues to provide technical assistance
  / guidance
• VPP Process Initiation at New Sites
• Sites self nominate to respective Commands
• Command Nominated requires strong leadership
  engagement upfront
• Sites reviewed and approved by DASA ESOH
• VPP CX initiates education and baseline
  assessment process
• Engage by VTC
• Self-assessment tool
• VPP CX validates self assessment and assists with
  corrective action implementation
• Utilize Army SOH professionals in the assessment
  process

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Army VPP Implementation Strategy

• VPP Coordination / Oversight / Administration
• DASA ESOH provides corporate governance
• VPP CX provides technical process expertise
• VPP CX operation continues by combined DA/Command
  funding
• External Recognition
• OSHA for Stateside organizations under Federal
  jurisdiction
• Target 6 Army Site VPP Applications to OSHA in
  2009
• ASA IE Certificate for non-OSHA OCONUS locations
• USAG Kaiserslautern, Germany positioned for
  June 2009 Validation Assessment

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
US Army Corps of Engineers (USACE) Update April
23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Metrics Color Coding Legends
Overall Percent Complete
Blue ? Application Ready (90 or better
complete) Green ? Beyond Halfway (50 up to 90
complete) Yellow ? Commenced Progress (Between
25 up to 50 complete) Red ?
Demonstrated Start (Less than 25 complete)
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USACE Years 2, 3 and 4
Year 2 Sites
Year 3 Sites
Year 4 Sites
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Army Corps of Engineers

• Current Status
• Goals/Objectives
• Assessment of Progress
• 7 Sites Participating in VPP
• 1 in 2007, 2 in 2008 and 4 in 2009
• Schedule Status On Target
• Successes
• USACE VPP Work Group
• First Site Ready for Application

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Army Corps of Engineers

• Current Status
• Challenges
• Multiple Missions Inside Fence (Construction/
  Civil Works Ops)
• Multiple OSHA Regional Boundaries
• NAICS Codes Used
• Lessons Learned
• Separate by Mission Area
• Start with One Location

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Army Corps of Engineers

• VPP Path Forward
• Five Year Plan
• Goal/Objectives end state
• All Subordinate Units w/ SMS (Majority with VPP)
• Great Safety and Health Culture
• Planned Support - VPPCX and Internal Mentors
• Schedule
• 2009 SMS Self-analysis and Action Plan
• 2010-13 Work Action Plans and Monitor
• 2013 All Subordinate Units w/ Effective SMS

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Army Materiel Command Update Cindy
Massengale April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Metrics Color Coding Legends
Overall Percent Complete
Blue ? Application Ready (90 or better
complete) Green ? Beyond Halfway (50 up to 90
complete) Yellow ? Commenced Progress (Between
25 up to 50 complete) Red ?
Demonstrated Start (Less than 25 complete)
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Army Materiel Command Year 1 and 2 Sites
Year 1 Sites
Year 2 Sites
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Army Materiel Command Year 3 and 4 Sites
Year 3 Sites
Year 4 Sites
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Army Materiel Command

• Current Status
• Goals/Objectives
• Assessment of Progress
• AMC MSC and Installation Program Assessment
• 13 Sites Participating in VPP
• Percent complete
• Six Year one sites - 90 complete
• One Year two site - 50 complete
• Three Year three and Year four sites just
  starting or not yet started

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Army Materiel Command

• Successes
• 2008 and 2009 VPP Recognition
• Red River Army Depot
• Crane Army Ammunition Activity
• 2008 and 2009 Applications
• Corpus Christi Army Depot
• McAlester Army Depot
• Pine Bluff Arsenal
• Challenges and Lessons Learned
• Communication Up and Down
• Our Support and Guidance to Installations
• Organizational Change/Staff Turn-Over
• VPP and OHSAS 18001

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Army Materiel Command

• VPP Path Forward
• Five Year Plan
• Goal/Objectives
• Increase OSHA VPP Recognized Sites to 12 by 2014
• Improve/Increase Support to Installations
• Explore Additional VPP Avenues (i.e. HQ, MSCs,
  non-industrial sites)
• Planned Support
• Conduct Quarterly Teleconferences/VTCs
• Site Visits
• Sharing of Good/Best Practices
• Schedule
• Program Assessments
• Applications

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Army National Guard (ARNG) Update April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Metrics Color Coding Legends
Overall Percent Complete
Blue ? Application Ready (90 or better
complete) Green ? Beyond Halfway (50 up to 90
complete) Yellow ? Commenced Progress (Between
25 up to 50 complete) Red ?
Demonstrated Start (Less than 25 complete)
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Army National Guard Year 2 and Year 3
Year 2 Sites
Year 3 Sites
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Army National Guard Star Site
ARNG Star Site
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Army National Guard

• Current Status
• Goals/Objectives
• Assessment of Progress
• Six States currently participating in VPP AR, CO,
  HI, SD, ND, PA
• Percent complete from 50 70 percent complete
  on stage 1
• Schedule Status Stage 1 visit PA CSMS and UTES
  May 09
• Successes FTIG AASF Star Status (Jan 09)
• Challenges Senior leadership buy in and push
  from top Middle Management Deployments
  Structure and placement of Safety in ARNG
• Lessons Learned Roll out from TOP down with
  labor participation

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Army National Guard

• VPP Path Forward
• Five Year Plan
• Goal/Objectives Assessment of all 54 States and
  US Territories Current SH management systems
  against OSHA VPP criteria
• Planned Support Contract pending for next 60
  months
• Schedule FY 09 16 States, FY10 18 States, FY11,
  18 States. Follow on support as needed

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Program
Center of Excellence (VPPCX) Capability for
Department of Defense
Pennsylvania Army National Guard (PAARNG)
Opportunities and Challenges on the Journey to
VPP April 23, 2009
Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)

• Protecting the ultimate resource our people!

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Opportunities

• October 2006, TAGPA contacted PAARNG Safety
  Office to work towards VPP application for Fort
  Indiantown Gap Training Site (FTIG) Annville, PA.
• Due to FTIG being an open post and multiple
  tenants, the Army Aviation Support Facility-FTIG
  was chosen to pursue VPP STAR status versus the
  entire FTIG Training Site fence line to fence
  line.

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Opportunities (cont.)

• Established active Mentorship relationship with
  local VPP Star site.
• Joined VPPPA effective 1 July 07.
• FY08 safety training schedule included VPP
  training requirements.

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Opportunities (cont.)

• VPP Banner signed by entire AASF workforce to
  include contractors and state employees.
• All PAARNG Safety and Health SOPs and policies
  include VPP elements
• Established lines of communications with sister
  VPP worksite AASF1, ARARNG.

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Opportunities (cont.)

• Unit Training Equipment Site (UTES
• 2nd facility
• Combined Support Maintenance Shop-East (CSMS-E)
• 3rd facility
• AASF Johnstown
• 4th facility
• Eastern Army Aviation Training Site (EAATS)
• 5th facility

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AASP Key Milestones

• Commanders VPP Mission Statement
• Worksite SH Policy Letter
• OSHA Region III Outreach visit
• August, 2007.
• Based on timelines set by AASF VPP steering
  committee
• Stage 1 Completion Date Oct 16, 2007
• Stage 2 Completion Date Feb 15, 2008
• Stage 3 Completion Date Nov 1, 2008.

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Training

• Facilities personnel attended training in VPP
  concepts
• Job Hazard Analysis
• Principles of Occupational Safety Health
• OSHA 1st line Supervisors Course
• Accident/Incident Investigation
• Team Safety
• Safety inspections

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Technology

• e VPP tool
• Track progress
• RCAS SOH database
• Training dates
• Hazard log
• Accidents to include near misses
• All PAARNG Safety and Health SOPs revised to
  include VPP principles

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Challenges

• Job Hazard Analysis (JHA) Program training and
  implementation.
• Changing worksite culture to make JHA creation
  and maintenance an understood responsibility of
  first line supervisors and employees.

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Challenges (Cont.)

• Near miss reporting, documentation, evaluation
  and countermeasure production.
• Contractors and state employees involvement in
  VPP requirements.

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Resources

• Dedicated (full-time) resources
• VPP coordinator at each facility
• VPP Steering Committee
• Facility Safety Committee
• Part-time resources
• State VPP coordinator
• HRO training coordinator
• Mentorship site---Tobyhanna
• DOD VPP CX personnel
• OSHA Region III personnel

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Costs

• Direct
• GAP Analysis----50,000
• VPP Conferences---5000
• Training----25,000
• VPP Banners, signs, pens --- 5000

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Injuries

• CY 2007
• Injuries --- 8
• CY 2008
• Injuries --- 9
• CY 2009
• Injuries --- 0

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Workers Compensation Costs
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Closing

• As PAARNG moves forward
• 5 more sites will be applying for VPP STAR within
  the next year.
• Reduction in near misses has shown a reduction in
  injuries.
• VPP elements and sub elements are being
  maintained at the AASF despite the AVN BDE
  deployment and the loss of many FT employees who
  were critical to VPP success.

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Benefits

• PRICELESS

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Contact Information

• NDCEE Technical Monitor
• Name BG(Ret) Peggy Hengeveld
• Organization PAARNG
• E-mail peggy.hengeveld_at_us.army.mil
• Phone Number [phone]
• NDCEE Project Manager
• Name Mr. Steve Dimond
• Organization CTC/NDCEE
• E-mail dimonds_at_ctc.com
• Phone Number [phone]