TimeManagement and Organization

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Time-Management and Organization

• Created by Curtis Mckague
• Learning Skills Advisor
• Conestoga College

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Sequence in Time Management

• Determine the tasks to be done
• Set task priorities
• Estimate time to do tasks
• Plan time to do tasks
• DO THEM!

What?
Important?
How long?
When?
NOW!
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1. Task Lists - Types
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1. Task Lists
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2. Prioritizing Tasks

• Once we know WHAT needs to be done, we need to
  set priorities for tasks
• Set priorities based on
• Urgency (e.g., due date tomorrow?!)
• Importance (e.g., a 40 vs. a 10 test)

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2. Prioritizing Tasks

• High , due very soon, needs to be done
• Low , due far into future, may be done

HIGH
LOW
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Am I Working My As Off?

• 80/20 Rule
• In any list of tasks, 80 of the importance lies
  in 20 of the list

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How to prioritize a list of daily tasks? A
List B List

• Buy laundry detergent.
• Write an eight page essay for English.
• Prepare for a Biology quiz.
• Dust the videos on the bookcase.
• Review for midterm test that counts for 50 of
  grade.
• Schedule an appointment with a Professor.
• Complete a journal entry.
• Email a high school friend on another campus.
• Shop for a new pair of athletic shoes.
• Armor-al the dashboard of the car.

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• A LIST
• Midterm test that counts for 50 of grade.
• Write an eight page essay for English.
• 3 Prepare for a quiz in Biology.
• 4 Schedule an appointment with a Professor.
• B LIST
• Complete a journal entry.
• Buy laundry detergent.
• 7 Dust the videos on the bookcase.
• 8 Email a high school friend on another
  campus.
• 9 Shop for a new pair of athletic shoes.
• 10 Armor-al the dashboard of the car.

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3. Estimating Time

• Once we know WHAT our priorities are, we need to
  estimate the amount of time for the tasks weve
  chosen to do
• Why?
• So we can plan WHEN we do the tasks

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3. Estimating Time

• Rules of Thumb
• For every 1 hour in class you should be spending
  1-2 hours studying/working
• 20 hrs class 30 hrs study/work 50 hrs!
• For every 1 of a test, assignment or quiz, you
  should be spending ½ to 1 hour working or
  studying
• 20 test requires 10-20 hrs of studying!

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3. Estimating Time

• TIP Break large tasks into many smaller (more
  manageable) ones

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4. Planning Time
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Planning

• Failing to plan is planning to fail.

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Organizers
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Organizers
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Organizers
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Organizers
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Organizers
Travel
Sleep in
Math HW
Study 4 Psych Test
Travel
Travel
Read Psych
Study 4 Psych Test
Workout
Travel
Travel
TEST 15
Lunch
Travel
Travel
Lunch
Lunch
Read Psych
Travel
Travel
Math HW
Study 4 Psych Test
Study 4 Psych Test
Dinner
Dinner
Dinner
Dinner
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How do I Plan Like That?!
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How do I Plan Like That?!

• Work from your prioritized task list
• Work backwards in time from due date (2-3 weeks
  ahead) to today
• Due dates and from course outline and updates
  from instructor
• Balance school/work and personal

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Yes! I can do that!
Travel
Sleep in
Math HW
Study 4 Psych Test
Travel
Travel
Read Psych
Study 4 Psych Test
Workout
Travel
Travel
TEST 15
Lunch
Travel
Travel
Lunch
Lunch
Read Psych
Travel
Travel
Math HW
Study 4 Psych Test
Study 4 Psych Test
Dinner
Dinner
Dinner
Dinner
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Considerations when Planning

• Morning vs. evening person

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Considerations when Planning

• Morning vs. evening person
• Adequate quality food and sleep

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Considerations when Planning

• Morning vs. evening person
• Adequate quality food and sleep
• Task priority

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Considerations when Planning

• Morning vs. evening person
• Adequate quality food and sleep
• Task priority
• Conquer procrastination

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Conquering Procrastination

• Start NOW! No excuses any more
• Plan and set specific goals
• Set priorities
• Break large tasks down
• Provide rewards

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Considerations when Planning

• Morning vs. evening person
• Adequate quality food and sleep
• Task priority
• Conquer procrastination
• Balance

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Considerations when Planning

• Morning vs. evening person
• Adequate quality food and sleep
• Task priority
• Conquer procrastination
• Balance
• Be realistic

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Honestly?
Travel
Travel
Sleep in
Math HW
Math HW
Sleep in
Math HW
Study 4 Psych Test
Study 4 Psych Test
Travel
Travel
Travel
Travel
Read Psych
Study 4 Psych Test
Read Psych
Study 4 Psych Test
Workout
Workout
Travel
Travel
Math HW
Travel
Travel
TEST 15
TEST 15
Lunch
Lunch
Travel
Travel
Travel
Lunch
Lunch
Travel
Lunch
Lunch
Study 4 Psych Test
Math HW
Read Psych
Read Bio
Read Psych
Travel
Travel
Travel
Travel
Math HW
Study 4 Psych Test
Math HW
Study 4 Psych Test
Study 4 Psych Test
Dinner
Dinner
Dinner
Dinner
Dinner
Dinner
Dinner
Dinner
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True or False

• You should only do personal tasks after all
  school work is done.
• I should be using my student planner to manage my
  time.
• If I have a 20 test, I should study for 2-4
  hours.
• A 20 test takes higher priority than a 10 test.

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Extra Help
Curtis McKague Michele Brannon-Hamilton Learning
Skills Advisors