Lessons Learned PlanPrepare

1
Lessons Learned Plan/Prepare

• Identify critical records
• Obtain floor plans
• Draft emergency communications
• Understand emergency procurement
• Ensure files are labeled
• Send/return records to storage

2
Lessons Learned Plan/Prepare

• Identify critical records
• Obtain floor plans
• Draft emergency communications
• Understand emergency procurement
• Ensure files are labeled
• Send/return records to storage
• No critical/only copy records in flood areas

3
Lessons Learned Plan/Prepare

• No locked file cabinets

4
Lessons Learned Plan/Prepare

• No locked file cabinets
• Take office keys

5
Lessons Learned Plan/Prepare

• No locked file cabinets
• Take office keys
• Evaluate alternative media

6
Lessons Learned During the Recovery

• Utilize document recovery contractor

7
Lessons Learned During the Recovery

• Utilize document recovery contractor
• Freeze wet records ASAP

8
Lessons Learned During the Recovery

• Utilize document recovery contractor
• Freeze wet records ASAP
• Understand the document recovery process

9
Lessons Learned During the Recovery

• Utilize document recovery contractor
• Freeze wet records ASAP
• Understand the document recovery process
• Determine priorities of damaged records

10
Lessons Learned During the Recovery

• Utilize document recovery contractor
• Freeze wet records ASAP
• Understand the document recovery process
• Determine priorities of damaged records
• Walk-thru after packing completed

11
Lessons Learned During the Recovery

• Utilize document recovery contractor
• Freeze wet records ASAP
• Understand the document recovery process
• Determine priorities of damaged records
• Walk-thru after packing completed
• Enforce records handling policies

12
Lessons Learned During the Recovery

• Document! Document! Document!

13
Lessons Learned During the Recovery

• Document! Document! Document!
• Work closely with Facilities department

14
Lessons Learned Additional Suggestions

• Limit employees personal items

15
Lessons Learned Additional Suggestions

• Limit employees personal items
• Im OK phone line

16
Lessons Learned Additional Suggestions

• Limit employees personal items
• Im OK phone line
• Utilize observers

17
Lessons Learned Additional Suggestions

• Limit employees personal items
• Im OK phone line
• Utilize observers
• Protect PCs and phones

18
Lessons Learned Additional Suggestions

• Limit employees personal items
• Im OK phone line
• Utilize observers
• Protect PCs and phones
• Assess building structures

19
Lessons Learned Additional Suggestions

• Limit employees personal items
• Im OK phone line
• Utilize observers
• Protect PCs and phones
• Assess building structures
• Cameras, flashlights and batteries

20
Resources

• Council of State Archivists (COSA)
• Assessment for Emergency Preparedness
• dPlan
• Pocket Response Plan (PReP)
• Links to additional resources

21
Resources

• California Preservation Program
• Generic Disaster Plan Workbook
• Disaster Plan Template
• Disaster Resources
• Disaster Plan Exercise

22
Resources

• Washington Division of Archives and Records
  Management
• Essential Manual Security Backup, Disaster
  Preparedness Disaster Response and Recovery
• NARA
• State emergency management agency

23
Conclusions

• Be proactive vs. reactive

24
Conclusions

• Be proactive vs. reactive
• Good sense, sound judgment and creativity are
  necessary

25
Conclusions

• Be proactive vs. reactive
• Good sense, sound judgment and creativity are
  necessary
• Dont be complacent

26
Conclusions

• Be proactive vs. reactive
• Good sense, sound judgment and creativity are
  necessary
• Dont be complacent
• Expect the unexpected

27
Conclusions

• Be proactive vs. reactive
• Good sense, sound judgment and creativity are
  necessary
• Dont be complacent
• Expect the unexpected
• Empower people

28
Questions?

• Gail Ann McCreary, CRM
• 228-865-5467 gamccrea_at_southernco.com