Computer Boot Camp

1
Computer Boot Camp

• Outlook Basics Part 2

2
Calendar Views

• Can change calendar view to 1 day, 5 day work
  week, seven day week or month view

3
Customizing calendar settings

• Customize calendar by going to Toolsgt Options and
  clicking on Calendar Button
• Can change color, what day and time week starts on

4
Creating Appointments

• NewgtAppointment or Right click on day of calendar
  and scroll to new appointment icon
• Enter text and time

5
Requesting Meetings

• Click on scheduling tab to invite others to come

6
Scheduling view
7
Creating and Assigning Tasks

• Click on task button in navigator pane
• Newgt New task
• Fill in Dialog Box
• Add task or assign task to someone
• Sort tasks in different ways by choosing a
  different button

8
Creating and Assigning Tasks

• If you find you will have to perform the same
  tasks every week you can open the recurrence
  dialog box and set up the task only one time

9
Receiving Mail

• Shows if there are attachments
• Shows different icons for accepting meeting and
  meeting request
• Shows if flagged or requesting receipts
• Shows level of importance

10
Viewing Email Messages

• ViewgtReading Pane will give you a preview view
  of the email.
• Double-click on the message to have it open in
  its own window

11
Saving mail in other formats

• Click on Email that you to want to transfer
• FilegtImport and Export
• Choose export to a file and Next
• Choose the type of format you want the mail to go
  into
• Browse to where you would like it to be creates
  and click finish button

12
Update, cancel, and respond to meeting requests

• Click on Accept Button and send acceptance
• When opened the reply will have thin gray line at
  top showing acceptance

13
Suggesting a different time

• Change times or dates and reply back to sender

14
Accepting Invitation

• Once you accept and invitation, two things happen
• Sends a message back to person inviting
• Enters meeting on your calendar

15
Printing / Page Set-up

• FilegtPage Set Up
• Choose Memo Style
• Options to change font and add header, footer,
  time, date, etc.