RPL TRAINING COURSE

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RPL TRAINING COURSE
REGISTERING ACTIVITY PROCEDURES Part 1
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DEFINITION
reg-is-ter-ing ac-tiv-i-ty n. Activity from
which the employee is or will be
separated or demoted in lieu of
separation due to compensable injury
RPL DICTIONARY
RPL - Registering Activity Procedures
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HRO RESPONSIBILITIES

• Determine eligibility
• Counsel registrants
• Explain RPL
• Advise of appeal rights
• Submit maintain registrations
• Assist other activities with
• placements

RPL - Registering Activity Procedures
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ELIGIBILITY
Two Categories of Eligibility

• Competitive service employees in Tenure Groups I
  and II who will be or have been separated by RIF

5 CFR 330.203
RPL - Registering Activity Procedures
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ELIGIBILITY
Two Categories of Eligibility

• Competitive service employees in Tenure Groups I
  and II who
• Are separated due to compensable injury /
  disability, or accept lower
• grade in lieu of separation and
• Fully recover more than one year
• after the date compensation
• was payable

5 CFR 330.204
RPL - Registering Activity Procedures
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ELIGIBILITY - RIF

• Must have received
• Specific separation notice or
• Certificate of Expected Separation
• (see 5 CFR 351.807)
• Must not have declined RIF offer
• for position with
• Same work schedule and
• Same or higher representative rate

RPL - Registering Activity Procedures
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ELIGIBILITY - RIF

• Must apply NLT 30 calendar
• days after separation
• Requires current application or
• resume
• Last performance rating must
• exceed unacceptable (Level I)

RPL - Registering Activity Procedures
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ELIGIBILITY - RIF

• RIF separation in conjunction
• with transfer of function
• register on RPL of gaining commuting
• area

TOF
Registering Activity
RPL - Registering Activity Procedures
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ELIGIBILITY RECOVERED COMPENSABLES

• Must apply within 30 calendar days
• after compensation ends
• Exception within 30 days after
• resolution of appeal for continuation
• of compensation
• Requires current application or
• resume

RPL - Registering Activity Procedures
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RPL TRAINING COURSE
REGISTERING ACTIVITY PROCEDURES Part 2
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ELIGIBILITY PERIOD
HRO must submit registration within 10 calendar
days of receiving application
X
X
RPL - Registering Activity Procedures
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ELIGIBILITY PERIOD

• Tenure Group 1 Two years
• from date of entry on RPL
• Tenure Group 2 One year
• from date of entry on RPL

Entry on RPL may not coincide with separation
date
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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Requests removal in writing
• Accepts permanent career, career-
• conditional, or excepted appointment
• Any grade
• Any work schedule
• Any Federal agency

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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Declines written RPL offer of career or
  career-conditional DoD appointment
• Permanent appointment
• Same work schedule grade/rep.rate
• as position from which separated
• Offer must explain consequences of declining

or fails to respond to within 5 workdays
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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Fails to respond within 5 workdays to
• written RPL inquiry regarding a career or
  career-conditional DoD appointment
• Permanent appointment
• Same work schedule grade / rep. rate as
  position from which separated
• Offer must explain consequences of declining

RPL - Registering Activity Procedures
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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Declines or fails to appear for scheduled
  interview
• Permanent position
• Same work schedule
• grade / rep. rate as position
• from which separated
• Must have been advised
• of consequences in writing

RPL - Registering Activity Procedures
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ELIGIBILITY PERIOD
RPL - Registering Activity Procedures
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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Separates for another reason before
• RIF effective date
• Retirement on or after effective date of
• RIF separation does not affect eligibility
• Does not include separation to accept time-
• limited employment within DoD

RPL - Registering Activity Procedures
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ELIGIBILITY PERIOD
Eligibility terminates if registrant

• Is in Alaska, Hawaii, Puerto Rico, Guam or
  foreign areas, and
• Leaves area or
• Is no longer eligible for overseas
• foreign employment
• CARE Coordinator may approve
• registration for a U.S. commuting
• area

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ELIGIBILITY PERIOD
Terminating or amending registration due to
declination or failure to respond

• Offer or inquiry must be in writing
• Must advise registrant of
• consequences
• Must have proof of receipt

Gaining Activity responsibilities
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ELIGIBILITY PERIOD
Eligibility suspended if registrant

• Cannot be contacted
• Submission of updated application restores
  balance of eligibility
• NOTE Eligibility still expires 1 year
  (career-conditional) or 2 years (career) after
  initial registration
• HRO must maintain clear
• audit trail

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ELIGIBILITY PERIOD

• Declining temporary or term
• employment does not affect
• eligibility
• Accepting time-limited
• employment with non-DoD agency before RIF
  separation terminates eligibility

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ELIGIBILITY PERIOD

• Declining non-RPL offers has
• no effect on eligibility
• Exception RIF offer of position with
• same work schedule and same or
• higher representative rate (see Slide 6)

RPL - Registering Activity Procedures
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QUESTIONS?
RPL - Registering Activity Procedures
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RPL TRAINING COURSE
REGISTERING ACTIVITY PROCEDURES Part 3
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QUALIFICATIONS

• Registrant must meet OPM qualification and
  educational requirements, as well as
• Physical requirements (including consideration of
  reasonable accommodation)
• Licensure, certification or registration
  requirements
• Validated selective placement factors
• DAWIA requirements
• All competitive service pre-employment criteria

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REGISTRATION GRADES
RIF Separation

• Highest Grade
• Grade from which separated and equivalent grades
  in other pay systems
• May use higher previous grade from which demoted
  by RIF

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REGISTRATION GRADES
RIF Separation

• Highest Grade (cont.)
• Pay-Banded Systems use employees exit grade
  from pay band
• Lowest Grade
• Specified by the registrant no limit

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REGISTRATION GRADES
RIF Separation
Registrants are not eligible for positions with
greater promotion potential
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REGISTRATION GRADES
Recovered Compensables

• Highest Grade
• Grade held when compensation eligibility began
  and equivalent grades in other pay systems
• Pay-Banded Systems use employees exit grade
  from pay band

RPL - Registering Activity Procedures
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REGISTRATION GRADES
Recovered Compensables

• Lowest Grade
• Separated registrant - Specified by the
  registrant no limit
• Registrant accepts lower grade in lieu of
  separation - Cannot register at or below current
  grade

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AREA OF REFERRAL
Commuting area of registrants former position
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AREA OF REFERRAL

• Commuting Area
• Same as RIF commuting area
• (see 5 CFR 351.203)
• Moving expenses are not
• reimbursed unless provided
• in job announcement

Commuting Area
Activity
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AREA OF REFERRAL
EXCEPTIONS

• RIF separation following acceptance of transfer
  of function offer
• Eligibility applies in commuting area
• of gaining activity

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AREA OF REFERRAL
EXCEPTIONS

• RIF separation in Alaska,
• Hawaii, Puerto Rico, Guam or foreign areas
• Departing employees may register for a CONUS
  commuting area
• Area from which recruited or alternate area
  acceptable to registrant and DoD
• Requires CARE Coordinator approval

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AREA OF REFERRAL
EXCEPTIONS

• RIF separation in foreign area
• Employees unable to complete renewal tour within
  5-year limit may register for a U.S. commuting
  area
• Area from which recruited
• Alternate area acceptable to registrant
• and DoD
• Requires CARE Coordinator approval

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AREA OF REFERRAL
EXCEPTIONS

• Recovered compensables
• If placement at former grade is unlikely within
  commuting area, CARE Coordinator can approve
  expanded area

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QUESTIONS?
RPL - Registering Activity Procedures
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RPL TRAINING COURSE
REGISTERING ACTIVITY PROCEDURES Part 4
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REGISTRANT NOTIFICATION

• HRO must notify eligible employees
• Notification must accompany separation notice or
  CES
• Sample notification sheet provided in RPL Guide
  (Appendix A)

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HRO RECORDS
Registration File

• Copy of RIF notice, CES, or Notice of Recovery
  from Compensable Disability
• Copy of employee notification
• Copy of separation SF-50
• Copy of completed application or resume
• Signed copy of initial registration and
  subsequent changes
• Printed copy of initial registration and
  subsequent changes

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HRO RECORDS
Registration File (cont.)

• Job offers and registrant responses
• Releasing report actions with date of release
• Documentation to support early termination of
  eligibility
• Other information necessary to provide complete
  audit trail

Retain for 2 yrs. after removal from RPL
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APPEALS

• Individuals who believe their RPL
• rights have been violated due to
• the employment of other persons
• may appeal to MSPB
• NOTE Bargaining unit employees may
• use negotiated grievance procedures or
• appeal to MSPB, but not both

5 CFR 330.209
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QUESTIONS?
RPL - Registering Activity Procedures