ETime Timekeeper TK home screen

1
E-Time Timekeeper (TK) home screen
Timekeepers Depts.
Announcements is where messages for TK appear.
Created by PA.
Help button
P
Current Dept Totals are for current pay period
only. TK see individual data for each dept.

• Important messages for TK and students. Created
  by PA.

Password alert is green. Turns orange at 14
days. Turns red at 7 days.
Only students see dept messages. TK and PA do not
see dept messages.
2
Timekeepers (TK) tabs
Students in large cost centers can be assigned to
individual TK.
TK can create cost center message with expiration
date.
TK selects student and dates. TK can see deleted
hrs. TK can see their own student hrs or all hrs
worked by student at all depts.
Lists all students for TK.
Allows TK to add time. Student must sign for hrs
to be paid. Select student from drop down.
Only primary TK has this tab. Primary TK can add
secondary / read only tk. Only 1 primary TK per
dept.
3
TK Time Approval tab

• TK can select entries quickly using the All,
  None, Signed, Unsigned links, or may select
  single entries to approve/delete time.
• TK sees all unapproved time (for all pay
  periods). No time limitation.

4
TK Time Approval tab
Only 1 student at a time is selected.
TK sees all unapproved hrs. Approved hrs appear
on Timesheets tab. TK sees all unapproved hrs
for all periods.
Time signed appears in bold.
TK can Select All, None, Signed, Unsigned or
individual entries to Approve or Delete.
TK can also type in own message for deleted hrs.
TK can download all unapproved time to Excel
spreadsheet.
5
TK Add Time tab

• TK can add time for student only during timeframe
  student is an active (worker).
• Student must sign time for hrs to be paid.
• TK sees message Dont forget to approve these
  entries after adding time for student.
• PA sets max amount of days TK may go back to add
  entries.

6
TK Add Time tab

TK selects beg and end time. Total hrs appear.
Max hrs set by univ.
TK selects student from drop down
After TK saves hrs message Dont forget to
approve these entries appears. TK must go to
Time Approval tab.
TK selects date from calendar. Days TK may go
back to add entries set by univ.
7
TK Timesheets tab

• Prior to entering Timesheets tab TK selects
  dept from home screen.
• Select student and the pay period from the drop
  down. Choose display deleted records if
  necessary.
• TK can view all student hrs for all depts. by
  selecting Display All.
• Roll over Deleted to see who / reason deleted
  hrs can write own message. TK who deletes hrs
  is not shown. Hrs deleted by student show
  deleted by student.
• Totals for displayed entries- Shows total number
  of hours student has entered, signed, approved
  and number of hours paid.

8
TK Timesheets tab
Approved by TK not signed by student
Select Display deleted records
Roll over Date Entered / Deleted to see who
deleted hrs. TK can type own delete message.
Click on columns in green to sort column
Position number / rate shown
If student has multiple depts. TK can select
Display All to see all depts.
New Totals Display shows summary total for time
frame selected
9
TK Cost Center Messages tab

• Any TK can add dept. messages. Select Add new
  message.
• TK must be in correct dept if they are
  responsible for multiple depts.
• Old messages are shown.
• Expiration date eliminates old messages.
• Default is 30 days.
• Use Google toolbar or the Firefox browser to
  check spelling.

10
Cost Center Messages
TK must select the correct dept. from the home
screen.
Expiration date must be selected.
Delete messages by selecting x edit by
selecting edit icon.
11
TK Timekeepers tab

• Only primary TK has Timekeepers tab
• Only primary TK can add or remove TK.
• Undo button allows 60 seconds or prior to next
  action to undo action.
• Only 1 primary TK per dept.
• Multiple secondary or read only TK.

12
PRIMARY TK Timekeepers tab
Have 60 sec or next action to undo.
Only primary TK see this tab.
Primary TK can add Secondary / Read Only TK. No
limit on .
Type first several characters and names appear.
Click on X to remove TK.
13
Student Terminated in SAP after 24 days student
does not show up on web. No longer are any lines
grayed out.

• Students will NOT be able to logon the portal if
  their Active Directory account is disabled.
• Student has 10 days after termination in SAP to
  sign time entries. Student can NOT enter future
  dated time after termination date set in SAP.
  Student can only enter past dated time during a
  pay period they are an active student (in SAP).
• TK has 24 days after term to approve time.
  Students terminated in SAP show up in red. This
  student was termed in SAP on 9/02/08.